MINUTES OF MEETING 

REUNION EAST 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Reunion East Community 
Development District was held on Thursday, April 10, 2025, at 1:00 p.m. via Zoom 
Communication Media Technology and at the Heritage Crossing Community Center, 7715 
Heritage Crossing Way, Reunion, Florida. 

 

 Present and constituting a quorum: 

 

 Mark Greenstein Chairman 

 Trudy Hobbs Vice Chairperson 

 John Dryburgh Assistant Secretary 

 June Wispelwey Assistant Secretary 

 Diane Davis Assistant Secretary 

 

 

 Also present were: 

 

 

 Tricia Adams District Manager 

 Kristen Trucco District Counsel 

 James Curley District Engineer 

 Alan Scheerer Field Manager 

 Garrett Huegel Yellowstone Landscape 

 Pete Whitman Yellowstone Landscape 

 Victor Vargas Reunion Security 

 Residents 

 

 The following is a summary of the discussions and actions taken at the April 10, 2025, 
Reunion East Community Development District Board of Supervisors meeting. 

 

FIRST ORDER OF BUSINESS Roll Call 

 Ms. Adams called the meeting to order at 1:03 p.m. and called the roll. All Supervisors 
were present. 

 

 


SECOND ORDER OF BUSINESS Public Comment Period 

Ms. Adams opened the public comment period. Ms. Beverly Pappas of 7689 Heritage 
Crossing Way, Unit 301, thanked everyone for getting rid of the raccoons, but wondered about the 
No Smoking signs at the pool. Mr. Scheerer apologized for not ordering them and would order 
them and install them soon. Ms. Pappas questioned why there was a big truck on the property and 
what they were going to do about it. Ms. Wispelwey believed that it was for the Passover supplies. 
According to Mr. Scheerer, they were on the property early this morning. Ms. Pappas asked if 
there were more provisions for trash, as they were in a crisis. Mr. Scheerer confirmed that the CDD 
did not have any trash receptacles. Mr. Greenstein pointed out that this was a Master Association 
issue. Ms. Pappas indicated that several residents witnessed a large group of people coming to the 
pool in a van, staying at the pool all afternoon, taking a shower, going into the bathroom to brush 
their teeth and change their clothes, before getting into their van and leaving. Mr. Scheerer stated 
this was the first he heard of it. Mr. Greenstein hoped that they could increase roving patrols, 
diplomatically ask if the people using the pool were residents and initiate the non-resident access 
user fee. If they were non-residents, they should be trespassed. Ms. Pappas noticed this week, that 
the gate did not completely close. Mr. Scheerer was informed by security about it and was having 
someone come out this afternoon to readjust it. Mr. Dryburgh requested that the residents call 
security when the people in the van were at the pool. Ms. Francine Barnes of Heritage Crossing 
Way, Unit 201, reported that her mailbox was broken and was informed that the HOA took the 
mail kiosks over. Mr. Greenstein pointed out that there was always a relationship between the 
HOA and the postal service, when getting residents keys for boxes, which changed over the years, 
depending on the Postmaster. It was not a CDD matter and residents needed to speak to the HOA. 

Mr. John De Groot of 7776 Somersworth Drive, lived in Reunion Village and voiced 
concern about the condition of Reunion Village, as they were right off the Expressway and the 
first thing that people see as they were driving by, were broken fences, garbage along the fence 
line and torn screens. He encouraged the Board to drive through Reunion Village, to see the 
condition of it and put pressure on the builder to do something about it. Two months ago, he asked 
for a Landscape Plan, as there was natural landscaping, weeds and sand, which did not provide a 
good impression. Mr. Dryburgh pointed out that the CDD did not have the ability to put pressure 
on builders and this was the responsibility of the Master Association and suggested that Mr. De 
Groot speak with Mr. John Kingsley. Mr. Greenstein indicated that anything that the CDD was 


responsible for, would be maintained according to the plan and offered to speak to the Master 
Association about the trash and beautifying this area as much as possible during construction. Mr. 
Scheerer would provide Mr. De Groot with the landscape plans for the undeveloped areas. 

 

THIRD ORDER OF BUSINESS Approval of the Minutes of the March 13, 
2025, Board of Supervisors Meeting 

 Ms. Adams presented the minutes of the March 13, 2025, meeting, which were reviewed 
by District Counsel and the District Manager and were included in the agenda package. There were 
no corrections. 

 

On MOTION by Ms. Hobbs seconded by Mr. Dryburgh with all in 
favor the Minutes of the March 13, 2025, Board of Supervisors 
Meeting were approved as presented. 

 

FOURTH ORDER OF BUSINESS Review of Current Parking Rules and 
Parking Maps 

Ms. Adams presented a copy of the current Parking Rules and parking maps, which were 
included in the agenda package. The information is presented because of discussion at the last 
meeting regarding the free flow of traffic on Excitement Drive, as the Board wanted to consider 
eliminating parking on both sides of the roadway. Ms. Davis wanted to discuss roadway options 
for safety and consistency on Parking Zones, particularly two on Excitement Drive. One of the 
safety concerns is from the “S” curve to Gathering Drive, especially near the speed table. The 
second safety concern is from Euston to Old Lake Wilson exit. Ms. Davis requested a No Parking 
Zone on both sides of Excitement Drive, between Gathering Drive and Radiant Street, as people 
were parking on the street instead of their garages or behind their homes and loading and 
unloading, causing traffic issues. Mr. Greenstein pointed out that past Radiant Street was already 
a No Parking Zone. Ms. Wispelwey recalled saying at the last meeting, that owners had more than 
two cars and having two cars in the back, was not sufficient, but having a car in front of the speed 
bump, was a hazard. Ms. Hobbs was not in favor of prohibiting parking on Excitement Drive, as 
most people converted their garages into an extra room and this street was wider than most of their 
streets and was not any more dangerous than any other street. Ms. Wispelwey noted one area that 
was dangerous, was the bend on Gathering Drive. Mr. Dryburgh voiced concern about people 


parking near the speed bump, because it was not wide enough and suggested a No Parking Zone 
from and across the speed bump towards The Grand and designating the other side No Parking. 

Mr. Greenstein pointed out that they were looking at the maps to determine if changes 
needed to be made and if so, they needed to proceed to schedule a public hearing. Ms. Davis 
wanted to discuss changes before involving the public. Ms. Wispelwey pointed out if they made 
changes to one area, they needed to make changes to another and did not want to open a can of 
worms. Ms. Hobbs assumed that Ms. Davis was referring to the S-Bend, which was already 
designated No Parking. Ms. Adams reported that the Board could schedule a public hearing at any 
meeting and this item was listed on the agenda at the request of Ms. Davis, but if the Board was 
not ready to schedule it today or wanted to have additional time to contemplate amending the 
Parking Rules, the Board could do so. However, if the Board wanted to schedule a public hearing, 
Ms. Adams wanted enough time to understand the changes that the Board wanted to make on the 
parking maps and working with the District Engineer on the diagrams. In addition, the Board may 
want to consider that the District Engineer may have a recommendation for the distance from the 
speed hump that would be safe, whether 10 or 15 feet. Mr. Greenstein felt that it should be parallel 
to the warning markings and equal distance to the other side. Ms. Davis suggested designating the 
opposite side of Excitement Drive from the parallel parking in front of homes, as No Parking. Mr. 
Dryburgh had a hard time with this one, as it was taking parking away from people who wanted to 
park in front of their homes. 

Mr. Greenstein felt that some of the problems were behavioral, because even when parking 
was allowed on one side, cars could not go through at the same time, but according to etiquette, if 
a car was going down the street, the other driver must yield. The CDD could not fix that behavior 
but could allow one side of the street for parking. Mr. Greenstein indicated to implement additional 
signage or No Parking on the opposite side of the street, they must have a public hearing but 
understood why Ms. Davis was proposing it. Ms. Wispelwey felt that they were not being 
consistent. Ms. Adams stated if the Board wanted to schedule a public hearing, it required a 28- 
and 29-day notice. Mr. Dryburgh was not ready to schedule a public hearing and preferred to walk 
the areas for further evaluation. Mr. Greenstein agreed but was frustrated that they had to have 
public hearings for what he considered to be an administrative matter. Mr. Davis pointed out that 
these were main thoroughfares, and they could not regulate people’s driving behaviors, but 
Excitement Drive between Gathering Drive and Radiant Drive and the Liberty Bluff area could be 


made safer. There was Board consensus to defer this item until the next meeting, so that Board 
Members could independently walk the areas of concern for further evaluation. 

 

FIFTH ORDER OF BUSINESS Consideration of Resolution 2025-06 
Setting a Public Hearing to Amend and 
Restate the Parking Rules 

This item was deferred. 

 

SIXTH ORDER OF BUSINESS Consideration of Reunion East and 
Reunion West Amenity Policies – Pool 
Operating Hours 

Ms. Adams pointed out that unlike the Parking Rules, the Board had the ability to change 
or update the Amenity Policies, at any duly noticed Board of Supervisors meeting. Included in the 
agenda package, were the current Amenity Policies, which were last amended on January 9, 2025. 
This item was placed on the agenda, based on discussion at last month’s meeting regarding the 
pool hours and since the pools were permitted for night swimming and patrons and guests had the 
ability to access them earlier or later than the current amenity hours, Ms. Davis wanted to consider 
changing the time, extending the pool hours from 6:00 a.m. to 11:00 p.m. to accommodate early 
swimmers and those who work. The current process was that the access control was unlocked or 
made available when the pools opened and then locked when the pools were closed. Ms. Adams 
indicated that currently the pools were open from 8:00 a.m. to 11:00 p.m., but generally, lap pools 
were open from 6:00 a.m. to 11:00 p.m. Ms. Davis thought it would be appreciated even if the time 
change only included the lap pools at Seven Eagles and The Terraces. Mr. Dryburgh preferred that 
all pools be open from 6:00 a.m. to 11:00 p.m. Mr. Scheerer did not have a problem with this, as 
it would not impede pool service, but the deck lights would have to be turned on, if it was not light 
out and he may need time to find a multiple programmable lighting timer, versus a one-event timer 
that turned on at 7:00 p.m. and off at 11:00 p.m. If the Board agreed to change the hours of the 
pools from 8:00 a.m. to 11:00 p.m. to 6:00 a.m. to 11:00 p.m., they would update the policy today 
and allow the Field Operations Manager time to implement it before the notification to property 
owners. Mr. Dryburgh requested a No Smoking sign to address Ms. Pappas’ issue. Mr. Greenstein 
pointed out that Mr. Scheerer was ordering the sign, and the policy change could be made now, 
with an implementation date of within 30 or 50 days. 


 

On MOTION by Ms. Hobbs seconded by Mr. Greenstein with all in 
favor changing the pool operating hours in the Reunion East and 
Reunion West Amenity Policies to open at 6:00 a.m. and close at 
11:00 p.m. was approved. 

 

SEVENTH ORDER OF BUSINESS Consideration of Natural Gas Supply 
Agreement with Gas South 

Mr. Scheerer recalled that the District entered into an agreement with Gas South several 
years ago, as they provided a lower price for gas of 7 cents, versus paying TECO Gas $1.50. This 
was for the renewal of the agreement from the prior year for three years instead of one year. Mr. 
Dryburgh asked if it less expensive than solar. Mr. Scheerer confirmed that it was less expensive 
and more effective. All the pools that they managed had a heater on it, except for the kiddie pool 
and Heritage Crossing Pool A. Ms. Adams pointed out that any agreements were subject to legal 
review. 

 

On MOTION by Mr. Greenstein seconded by Mr. Dryburgh with all 
in favor the Natural Gas Supply Agreement with Gas South, subject 
to review by District Counsel was approved. 

 

EIGHTH ORDER OF BUSINESS Consideration of Proposals for Heritage 
Crosssing Ballroom Lighting Equipment 

A. Barbizon 
B. Solotech 
C. Terry’s Electric 


Ms. Adams reported that the Heritage Crossings ballroom had an architectural lighting 
system that controlled the lights throughout the facility, to be able to have certain lights remain on 
or to dim them. Since there were some technology updates that were required, the Board previously 
reviewed proposals from Barbizon and Solotech. As a result of that review, Board Members 
inquired whether there was a cost-effective way turn the lights off and on without the architectural 
lighting system operation. Based on that request, the Field Operations Manager reached out to 
Terry’s Electric, who provided a proposal, which was included in the agenda package. Mr. 
Scheerer recalled at the last meeting, recommending that the Board approve the proposal from 
Barbizon to upgrade everything, but continue to use the lighting control systems. As a follow up, 
they were asked for a cost to convert the architectural lighting control system to light switches. 


Terry’s Electric provided a proposal of $58,596 to covert to the switches, as opposed to the $36,500 
that Barbizon proposed, to run all new wires. However, because it was controlled from a master 
panel, which was all low voltage wiring, they needed to upgrade it, because they could not use low 
voltage wiring on a 120-volt circuit. 

Ms. Wispelwey asked if there was a way to turn the lights off. Mr. Scheerer stated to do 
so, they have to turn all of them on and off manually from the master control system. Mr. Dryburgh 
asked if the $36,500 upgrade was to turn everything on and off. Mr. Scheerer reported that it would 
go back to the normal functionality. If this room was ever utilized the way that this Board and the 
residents would like to see it used, there was a better chance of modifying their lighting for each 
event and the benefit of the architectural lighting was much easier than using a light switch, as the 
conversion cost was $20,000 to $30,000 more. Mr. Greenstein was informed by Mr. Scheerer that 
all of the high voltage was controlled by a rack in the back and in the room, was all low voltage 
lighting. Ms. Wispelwey did not want to spend this money, but they had to, because for $36,500, 
they must run it from the outside 18 times per year, in order to make the money back for a $2,000 
rental, but if the facility was sold, the question was whether someone would purchase it without 
upgrading it. Mr. Greenstein asked if they ever turn the lights off. Mr. Scheerer confirmed that 
they had not shut the lights off since the system went down and they were upgrading the entire 
lighting rack and not just the dimmer control system. Mr. Greenstein just wanted something simple 
to turn the power on and off. Ms. Wispelwey questioned the recommendation. Mr. Scheerer 
recommended that the Board approve the proposal with Barbizon for the original architectural 
lighting. 

 

Ms. Wispelwey MOVED to approve the proposal with Barbizon for 
the Heritage Crossing ballroom lighting equipment in the amount of 
$36,500 and Mr. Dryburgh seconded the motion 

 

Mr. Greenstein recalled that the proposal from Solotech separated the installation cost. Mr. 
Scheerer reported that this was an all-inclusive proposal. Ms. Davis pointed out that the proposal 
did not include any permits. Mr. Scheerer stated that permits were not necessary as it was not a 
new installation. Mr. Dryburgh questioned what the $36,500 covered. Mr. Scheerer indicated that 
it covered the upgrades on the dimmer rack. Ms. Adams confirmed that $45,000 was set aside on 
the Capital Project List for this project. 


 

On VOICE VOTE with all in favor the proposal with Barbizon for 
the Heritage Crossing ballroom lighting equipment in the amount of 
$36,500 was approved. 

 

Ms. Adams recalled discussion last month regarding the mailbox kiosks at Reunion 
Village. District Counsel would be reporting on it under their Staff Report, as she completed some 
work on the matter. Communication was also attached to the back of the Action Items List. There 
were a couple of key issues; one of which was having the proper License Agreements in place with 
the Association, in cases where there was an Association mailbox installed on CDD property. The 
other issue was the Board exploring the concept of parking improvements in the vicinity of 
Reunion Village and Spine Road, which would be reported on by the District Engineer. 

 

NINTH ORDER OF BUSINESS Staff Reports 

A. Attorney 


Ms. Trucco reported hearing from the Osceola County Sheriff’s Office, regarding the 
Acknowledgement and Consent of the CDD of the County’s jurisdiction over the roadways that 
the CDD owned and maintained. They responded that they understood this to mean jurisdiction 
for paid detailed services only, but she clarified that the purpose of the Acknowledgement and 
Consent, was to acknowledge and consent to the County’s continued jurisdiction for general traffic 
enforcement services over the CDD roadways, which residents paid for through their taxes. She 
would continue to update the Board. She reported that she reached out to one of the developer’s 
lawyers about the mailbox kiosk discussed at the last board meeting and the response was included 
in the agenda package. GMS offered to assist her with identifying the location of the mailbox 
kiosks. Ms. Adams indicated that they had previously provided the parcel ID numbers. Ms. Trucco 
would follow up with the Association but recommended that the License Agreement be revisited 
and tightened for all of the current mailbox kiosks, so that there is one License Agreement that 
references the HOA maintenance and operation of the kiosks. As far as modifications, the actual 
mailbox kiosk that was referenced at the last meeting, was installed in June of 2022 and the deed 
was provided to the CDD in November of 2022. If they wanted to modify or move it, they must 
coordinate with USPS. Mr. Dryburgh asked if she coordinated with the post office to move it back. 
Ms. Trucco indicated she had not reached out to USPS, believed the Board expressed an interest 


in moving it away from the street and as a precautionary measure, it did not hurt to speak to USPS 
and the Master Association about it. 

Ms. Trucco reported based on the response from the developer representative, it sounded 
like this particular mailbox kiosk may be currently operated and maintained by the HOA. Mr. 
Greenstein felt for what they were trying to accomplish and for Mr. De Groot and the other 
Reunion Village residents, the Board needed to state what they envisioned for this area, whether 
or not to move the mailbox kiosk. For the parking and pickup of mail in a safe manner, the mailbox 
must be moved back, so there could be parking spaces. Ms. Wispelwey pointed out that the current 
placement was dangerous. Mr. Greenstein agreed that it was an irresponsible design and placement 
of a mail facility, as it was in the middle of an intersection. Ms. Hobbs asked if there were other 
pieces of CDD property that the mailbox kiosk could be moved to. Ms. Adams recalled the 
Engineer saying that rather than looking at having the mailbox kiosk in the intersection, it could 
possibly be moved back further to see if any other locations were feasible, including where the 
other mailbox kiosk was and just having one mailbox kiosk area for all of Reunion Village, but 
this would take some time, as there must be coordination with USPS. Ms. Davis noted the Reunion 
Village mail kiosk access could consider keeping the kiosk in place with a drive-thru road on the 
backside of the mail kiosk and add a few parking spaces for mail service only. Mr. Curley noted 
there was an appropriate amount of CDD property on the other side of the mail kiosk and this 
could be a possible option. This would continue to be tracked on the Action Items List. 

 

B. Engineer 


Mr. Curley reported that the paving project was close to completion. The vendor was onsite 
on Monday and yesterday, restriping the areas that he pointed out to them on a map. They restriped 
most if not all of the job and would spend this week or next week to ensure that it looked good. 
Ms. Hobbs indicated that the warning bars needed to be restriped. Ms. Wispelwey noted that two 
markings were missing on Excitement Drive. Mr. Scheerer would report on the speed bump 
warning markings during his Field Manager’s Report. Mr. Scheerer would meet with Mr. Curley 
after the meeting regarding the mailbox situation, pulling the plan on where the kiosks were placed. 

 

C. Field Manager Updates 


Mr. Scheerer reported that markings were missing on Excitement Drive, and two hash 
marks were missing on the safety lines leading up to a speed table. He contacted Fausnight and 


they planned to come back on April 28th. They would coordinate with Mr. Vargas and his team, to 
get the residents to not park there. All of the posts were updated to the 3-inch powder coated black, 
which look good. There were a couple of areas where they had to be moved in front of the speed 
tables. Where the hashmarks begin, was where the speed hump signs were relocated. Even though 
they were not right on top the hump, because of the many trees in those areas, they were right at 
the beginning of the advanced warning markings. The job turned out well. Regarding the raccoons 
that Ms. Pappas addressed, a couple of raccoons were in back of the community, stealing 
someone’s air pods and using the kiddie pool as a restroom. Commando Pest Control was hired 
and caught three the first night. Today Mr. Vargas informed him of a fourth raccoon and four traps 
were set at the Heritage Crossing Pool, behind Buildings C and D. They would be in the 
community for a week until Saturday. The HOA should probably invest in some traps to get the 
raccoons out of the community, as there were some on Grand Traverse Parkway, running across 
the parking lot towards the mailboxes. There was some A/C filter work in this building, sidewalk 
grinding and pool heater repair at Heritage Crossing Pool A. Hopefully, they would not need the 
heaters much longer, but they were starting to clean up the heater enclosures from Magnolia leaves. 

Mr. Scheerer reported that the Terraces Pool would be closed on Monday for the 
resurfacing. Advanced notices were sent out and notices would be placed on the entry gate and on 
both Men’s and Women’s Restrooms, in advance of the work on Monday. It would be closed until 
May 3rd. During that time, additional maintenance work would be performed, such as cleaning up 
some old equipment and cleaning the enclosures to create more space. The sliding glass door on 
the main guardhouse was repaired and cup replacement was added to the janitorial contract for 
Seven Eagles, as patrons preferred to use the water dispenser. Mr. Hobbs reported that there were 
several areas where people could obtain dog waste bags, in Patriots Landing around the pond. Mr. 
Scheerer indicated that the waste bags were managed by the HOA, but it would be discussed 
further under Supervisor’s Requests. Ms. Hobbs was asking because one of the posts did not have 
the disposal bins and people were leaving bags at the bottom of the post. Ms. Davis was concerned 
about adding any dog waste stations and noted that The Terraces removed all 3 of their dog waste 
stations. Ms. Davis felt they were unsightly, smelly, and attracted wild animals, noting they start 
to overflow within days as guests used them as a regular trash bin. Ms. Pappas had a question 
about the root cuttings, which she would discuss with Mr. Scheerer offline and bright lights at 
Seven Eagles at night. Mr. Scheerer stated they planned to modify the hours at the pool to close at 


11:00 p.m. and open at 6:00 a.m. He had information about the oak tree roots, which he was 
discussing with Ms. Adams before it was circulated. 

 

D. District Manager’s Report 
i. Action Items 
1. Access to Reunion Village/Davenport Creek Bridge: In Process. Wiring completed 
in March. Meter application and installation pending as of April 3, 2025. 
2. Pavement Management & Traffic Calming: Discussed 
3. RFID & Transponder at Reunion Village Gate: No change. 
4. Determine Best Use of The Stables Parcel: Ms. Trucco followed up with Bond 
Counsel and was waiting for their report. 








Ms. Adams reported that the Request for Proposal (RFP) for landscape and irrigation 
maintenance services for Reunion East and Reunion West, was issued. It was provided to 12 
different vendors. Subsequent to the issuance of the RFP, one addendum was issued, and one 
additional addendum was expected to be issued. Proposals were due at the end of April and there 
was a date and time in the Orlando office when sealed bids would be opened. The Board designated 
Ms. Hobbs, to be part of the Landscape Proposal Evaluation Committee and a meeting was 
scheduled in May. The Committee would have several weeks to work with those proposals. One 
landscape proposal evaluation meeting was scheduled and if needed, another meeting was 
scheduled and noticed in accordance with Florida Statutes. After proposals were received, they 
would be provided to all Board Members for review. The Board would not be deciding on vendor 
ranking until the June meeting, at which time, there would be another joint workshop. Both Boards 
would discuss the proposals at the joint workshop and then separately the Boards would take action 
in their respective meetings. Ms. Hobbs questioned when the proposers were required to provide 
their proposals. Ms. Adams indicated it was on April 28th at 11:00 a.m. 

 

Ms. Adams presented the Action Items List, which was included in the agenda package 
and reported on the following: 

Ms. Wispelwey pointed out that the Board had been waiting for this for a long time and 
felt that they should have at least provided a timeframe. Ms. Trucco indicated that the engagement 
letter was signed, but had not received a time estimate and would follow up. Mr. Dryburgh 
questioned gate charges of $1,500 and $1,100. Ms. Adams recalled that they were for repairs at 


5. KORR Petition to Consider Property Conveyance from District to KORR: No 
change. It was still on hold. 
6. Vertical Bridge for Access Easement to FDOT Parcel for Cell Tower: No change. 
7. Review Property Ownership in Accordance with Development Plan: In Process. 
8. Mailbox Kiosk License Agreement or Addendum: In Process. The License 
Agreements were for the new areas of development, to ensure that the proper 
agreements were in place. 
9. Mailbox Painting Modification: In Process. 











the Reunion West gate. Mr. Scheerer explained that it was for motors that needed to be replaced. 
Ms. Davis praised Mr. Scheerer for doing a good job on the entrance sign. Mr. Scheerer had not 
seen it yet, but there was some new landscaping. Ms. Wispelwey pointed out that the landscaping 
looked great. Mr. Greenstein noticed that the lighting was working on one side. Mr. Scheerer 
indicated that he was still fighting with the gas company on running a permanent wire through 
there. A resident suggested that they investigate solar, but it may not accomplish what they needed, 
because it was a large sign. The plan was to run a 120-volt circuit through there, but they may have 
to go back to the over the top one that they manufactured on the original sign, in order to get direct 
lighting. The choice was to have low voltage or no voltage. 

Mr. Greenstein pointed out that it was operating the way he expected it to, as there was a 
strip on each side, but a day or two later, it was only working on the left side. However, people 
who drive in that area, were not reading the sign, but because it was so far forward, due to the 
widening of the road, no one could read the sign without hitting the curb and as a result, there was 
discussion about installing a smaller sign in that right lane. Mr. Scheerer must go through the gas 
company to do so, because when Yellowstone was installing the plants, they needed to be onsite, 
to ensure that they were in an approved location. Mr. Greenstein pointed out that it was not an 
urgency, but it was nice to have for people to see. Mr. Scheerer suggested placing letters on the 
post indicating that it was a resident only gate. Mr. Greenstein felt that it was a great idea to have 
something on the post facing traffic. Mr. Dryburgh noted coming out of the Sinclair Gate, the 
pavement markings were wearing away. Mr. Scheerer would look at them and let Mr. Staley know, 
as it was on the west side of the community. 


10. Reunion East Rentals at the HCCC: In Process. BOS requested that Ms. Adams 
work with Ms. Wispelwey on this matter, due to her background with Special Event 
Management. 











Ms. Adams reported that Items 8 and 9 were added to the Action Items List, based on 
discussion at the last meeting and would be tracked on the Action Items List, until those items 
were completed. 

Ms. Adams reported that she met with Mr. Paul Barnett, the new Reunion Resort Rental 
and Marketing Manager, who was collaborative and open to working together with the CDD. He 
was eager to rent The Cove, to the extent that the CDD wanted it to be rented. They were also 
potentially interested in assisting in marketing the Heritage Crossing Community Center (HCCC). 
However, Reunion Resort was no longer interested in booking weddings, as their emphasis was 
on corporate and golf events. She asked Mr. Barnett about the CDD’s ability to piggyback on their 
marketing and to add HCCC as a potential rental venue and they were determining internally if 
that met their prospectus and the branding that they were trying to achieve. She further inquired 
whether they had any professional photographs of events that had taken place at the HCCC, which 
Mr. Barnett believed that they did and were searching for them, so that the CDD could develop 
their own flyer to promote use of the HCCC. 

Ms. Adams had communication with an event planner in Winter Park, who had recently 
seen the facility and specialized in weddings. Because, if Reunion Resort was not in the position 
to market the facility an event planner may assist with this role. This individual did not want to 
utilize the space for weddings, but she did have an associate who specialized in educational types 
of events. Internally, she was looking at with the District management team, how to interface with 
prospective renters and schedule times when the facility could be shown and the booking of the 
facility, as well as interfacing with custodial and security services, once the facility was reserved. 
Ms. Davis recalled that there was designated parking in Heritage Crossing that was not included 
in the policy. Ms. Adams confirmed that it was CDD parking. Ms. Davis further indicated an issue 
with resident parking at The Cove and the Kingwood parking lot and was curious where this 
designated parking was, as Seven Eagles parking was restrictive. Ms. Adams indicated that the 
parking was designed to accommodate guests of the Amenity Center but was not owned by the 
CDD. Overflow parking for events being held at The Cove is the side parking lot by Reunion 
Grand. The amenity parking at Seven Eagles was included in the overall parking plan. 


ii. Approval of Check Register 
iii. Balance Sheet and Income Statement 








Mr. Greenstein reported speaking with representatives from Seven Eagles Condo 
Association and mentioned that there was a need for restriping and repainting of the designated 
parking spots that belonged to resident only parking, which were along the outer perimeter closest 
to the building. However, parking spaces around the perimeter of Linear Park on the inside of the 
horseshoe, were open to anyone to park, including the people who visit The Cove. Mr. Dryburgh 
asked if the parking immediately to the right of Seven Eagles that was employee and event parking, 
was open parking or controlled by Reunion. Ms. Adams confirmed that it was controlled by 
Kingwood Orlando Reunion Resort (KORR). Mr. Scheerer indicated that the backside of the 
building, the open space in the middle, belonged to KORR. However, the dumpster enclosure 
belonged to Seven Eagles. Mr. Greenstein pointed out that it was a matter of how far people had 
to walk, but residential parking must be clearly marked, as there were complaints that people were 
parking in resident spots. Therefore, the entire parking lot must be restriped. Ms. Davis thanked 
whoever resolved the issues with the cell tower. Ms. Trucco reported that she communicated to 
Rowstar the Board’s approval of the alternative route and believed they were in the process of 
additional diligence, such as ordering of title work. The preference would be for the first route, as 
the second route was going over sidewalk area. She also mentioned to them about the issue brought 
up at the last Board meeting about contacting the CDD prior to use, so that Mr. Scheerer or security 
services could take a photograph of the area, to keep track of any damage. She would update the 
Board on the progress. Ms. Davis appreciated it. 

 

Ms. Adams presented the Check Register from March 1, 2025, through March 31, 2025, in 
the amount of $1,326,127, which was included in the agenda package, along with a detailed check 
run. This month, the first portion of the milling and resurfacing hit the Repair and Maintenance 
(R&M) Fund. There were also invoices for annual projects, such as the pressure washing. 

 

On MOTION by Mr. Greenstein seconded by Ms. Hobbs with all in 
favor the March Check Register was approved as presented. 

 

Ms. Adams presented the Unaudited Financial Statements through February 28, 2025, 
which were included in the agenda package. They were for informational purposes. Total 


iv. Replacement and Maintenance Plan 








expenditures for the prorated year to date was $1.8 million, which was on par with spending 
prorated year to date. 

 

Ms. Adams presented the R&M Plan, which was included in the agenda package. It 
included the proposed Project List for FY 2025 for informational purposes. 

 

E. Security Report 


 Mr. Victor Vargas, Director of Reunion Security, was present, who did not have anything 
to report to the Board, but they were getting ready for the Easter and Passover holidays. Ms. Pappas 
pointed out that Mr. Vargas had helpful and positive staff and appreciated the job that they were 
doing. Ms. Davis noted there was no long-term parking at the condos and asked if there was any 
designated long-term parking anywhere. Mr. Vargas confirmed that there was no specific area for 
long-term parking, although sometimes the HOA would give permission to a specific owner for 
long-term parking. Ms. Adams pointed out that although it was great to ask questions about parking 
on private lots, this was not a CDD matter. Mr. Dryburgh was impressed with security staff, as one 
walked up and down their streets introducing themselves. Ms. Adams agreed with the comments, 
as Mr. Vargas was very responsive and extremely helpful to her and Mr. Scheerer. 

 

TENTH ORDER OF BUSINESS Other Business 

There being no comments, the next item followed. 

 

ELEVENTH ORDER OF BUSINESS Supervisor’s Requests 

A. Discussion of Reunion Village Mailbox Locations 


Ms. Adams indicated that this item was discussed and would continue to be tracked. 

 

B. Discussion of Dog Waste Disposal Bags 


Ms. Adams recalled that dog waste disposal bags was requested at the last meeting to be 
included on this agenda. Mr. Greenstein explained that the Board identified the possibility of 
having dog waste disposal bags in Linear Park, but did not know if someone from Seven Eagles 
mentioned that there were unkempt areas. Linear Park was the only area where there could be dog 
waste stations, which was CDD property. Everything else was HOA property. This item had never 


been mentioned before, as most residents who lived in Homestead or Liberty Bluff were aware 
that they needed to bring their own supplies to Linear Park and take it home to dispose of, but it 
was something that they could look into. Ms. Adams pointed out that it was a good time to have 
this discussion, because next month was discussion of the budget. Mr. Greenstein questioned the 
cost for a station and how many were needed. Mr. Scheerer indicated that the cost was $300 each. 
Ms. Hobbs stated there was a cost to refill the bags every so often. Mr. Greenstein preferred that 
Mr. Scheerer provide the proposed locations for the dog waste stations. Mr. Scheerer indicated 
every swimming pool could accommodate a dog waste station. Mr. Dryburgh felt that the CDD 
and residents should not be in the business of dealing with the expense of including dog waste 
stations, as most residents bring their own bags. Mr. Greenstein requested a cost, and that field 
staff provide the proposed locations. 

 

C. Discussion of Paving Company Work Completion/CDD Payment 


Mr. Greenstein reported that the paving update was provided by Mr. Curley, which was 
wrapping up. Ms. Adams confirmed that the retainage had not been requested yet and assumed 
that it would not be requested until the vendor was completed with the punch list. 

 

TWELFTH ORDER OF BUSINESS Next Meeting Date: May 8, 2025 

Ms. Adams stated that the next meeting was scheduled for May 8, 2025. 

 

THIRTEENTH ORDER OF BUSINESS Adjournment 

 

On MOTION by Ms. Hobbs seconded by Ms. Davis with all in favor 
the meeting was adjourned at 3:02 p.m. Signature - Tricia Adams
Signature - Tricia AdamsSignature - Mark Greenstein
Signature - Mark Greenstein

 

 

 

 

 

Secretary/Assistant Secretary Chairman/Vice Chairman