. MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  regular  meeting

of

the  Board

of

Supervisors

of

the

Reunion

East  Community

Development  District was  held  Thursday,  December  13,  2018  at	1 :00  p.m.  at  the  Heritage		
Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.		
Present and constituting a quorum were:				
Mark Greenstein	Chairman by phone			
Don Harding	Vice Chairman			
Steven Goldstein	Assistant Secretary			
John Dryburgh	Assistant Secretary			
Trudy Hobbs				
	Assistant Secretary			
Also present were:				
George Flint	District Manager			
Andrew d' Ade sky	District Counsel			
Steve Boyd				
	District Engineer			
Alan Scheerer	Operations Manager			
John Cruz	CWS Security			
Carlton Grant				
	Reunion Resort			
Brian Crumbaker	Hopping Green & Sams by phone		
Vivek Babbar	Straley Robin Vericker by phone		

FIRST

ORDER

OF

BUSINESS

Roll Call

Mr. but has not

Flint called the meeting to order and called the roll. Mr. Greenstein is on the phone yet been officially sworn in.

SECOND

ORDER

OF

BUSINESS

Public Comment Period

Mr.

situation.

Feely:  Are there any updates or have you met with the HOA regarding the parking

Mr.

Harding:  About a week after the last meeting I met with Oraine and he agreed that

perhaps he was a little premature, he was trying to put the signs so that people would become

aware

of

the fact that there are going to be changes.  After we talked he agreed it would be a

difficult process and they should probably look at expanding a parking lot someplace near where the current trashcans are. Then people would be directed to park excess cars in that area. He has

December 13, 2018			Reunion East CDD		
					
to come up with a proposal and there will be costs	associated for the HOA but I think he is on		
				
Board and I suspect the implementation will be				
	delayed.  They are now much more aware of the		
concerns that you and the Board expressed.	They are going to take a hard look at how they can		
			
accommodate both, minimize impact on emergency	vehicles and allow	the residents a place to		
					
park.					
THIRD ORDER OF BUSINESS	Organizational Matters			

A.

Administration

of

Oath

of

Office to Newly Elected Board Members

	Mr. Flint:  We had two								
			Board Members that were	reelected and one new Board Member		
									
that was elected through the general election process.	Mark is not here and once he gets here we		
							
can handle	Mark's Oath.									
	Mr. Flint being a Notary Public of the State of	Florida administered the Oath of Office to		
Ms. Hobbs and Mr. Harding.								
	Mr.	Flint:   Mr.  Greenstein  and  Mr.  Harding		were  prior  Members  on  the  Board and		
familiar with the Sunshine law, public records law and financial disclosure requirements.  You		
filed your Form 1 with the State of Florida so you don't need to refile that.  I believe Ms. Hobbs		
as part of the process of								
			qualifying to run for this seat had to file a Form 1 fmancial disclosure.		
You don't need to file that again.  Every June they will mail an update and it will come from the		
Supervisor	of Elections office and they are due July 1		of each year.  As a public official it is a		
				st						
requirement of the State	of								
			Florida that you file that form annually.  As a Board Member under		
Chapter 190, F.S. you are entitled to compensation for your	attendance at Board meetings and if		
										
you choose to accept it, I provided you with the W-4 and I-9 forms and those come to my office.		
	Mr.	d' Adesky:	Supervisors	Harding  and  Greenstein  are	already  well  aware  of the		

Sunshine and public						of			
		records law and I will get you a packet				
								information and send it to you by		
email.	Essentially, don't talk to any other Board Member about			
								District business.  You can talk		
to them about anything else but not District business.							

B.

Consideration

of

Resolution 2019-01 Electing Officers

Mr. Flint:  After each				
election the Board is required to	consider election of officers and		
				
we  provided  you  with  a  resolution  that  elects  a	Chair,  Vice  Chair,  Secretary,  Assistant		
Secretaries, Treasurer and Assistant Treasurers.  We can			
	handle each office individually or if a		
Board Member wants to make a				
motion to elect a slate of			
	officers you can handle it that way.		

2

December 13, 2018

Reunion

East CDD

Previously, Carlton was the last landowner seat and he was Chair,

Mark

was

Vice

Chair, the

other three Board Members were Assistant Secretaries, I was

Secretary

and

Ariel

Lovera

who is

the accountant was Treasurer. The Chair and Vice Chair have to offices may or may not be Board Members.

be

Board

Members

the other

On MOTION by Mr. Harding seconded by Mr. Goldstein with all in favor Resolution 2019-01 was approved reflecting the following officers: Mark Greenstein Chairman, Don Harding Vice Chairman, Steven Goldstein, John Dryburgh and Trudy Hobbs Assistant Secretaries, George Flint Secretary and Ariel Lovera Treasurer.

FOURTH ORDER OF BUSINESS

Approval of the Minutes
2018 Meeting

of

the November 8,

On MOTION by Mr. favor the minutes of as presented.

Harding seconded by Mr. Goldstein with all in the November 8, 2018 meeting were approved,

FIFTH ORDER OF BUSINESS

Discussion of Heritage Crossing Community

Services Agreement (MSA)

Mr. Flint:	We		are	making progress.  After the last meeting we had another conference		
						
call with Mark, Andrew, Daniel Baker and myself.  Tax	counsel had concerns about how the		
															
prior version was																		
drafted based on the new tax opinions and other obligations that we have.  We		
made another pass at trying to draft it in anticipation that it would be	acceptable to tax counsel		
																		
we won't know that until we	submit	it	to them.  They are not providing clear guidelines they are		
									
telling us in general and we	basically have to	submit it and then have them okay it.  The draft I		
												
provided you is consistent with what we talked about, however,	Daniel Baker has  not had a		
																	
chance to provide specific comments back to this draft so keep that in mind.  Because we haven't		
gotten his comments back	we	haven't submitted it to tax counsel.  We want to make sure we get		
								
feedback  from  Daniel		before  we  do  that.  The  basic	changes  are  in  section  4  dealing  with		

compensation  and  previously  we  referenced  some  percentages  and  rather  than  referencing		
percentages  we  have	tried	to	reference  specific	dollar	amounts.	In  section  4,  it  says  the		

management company,	which is the Resort,  shall	be	paid an	amount per year as reflected in		

Table 1 below, which is classified as base compensation.  What I have done in Table 1 is based		
on our actual experience with		Heritage Crossing with the stables and the existing use we have		
									
taken  what  we  believe  are  the  base  operating  costs,  which  include  the  utilities,  janitorial,		

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December 13, 2018																				Reunion East CDD		
																										
landscape maintenance, the fire suppression inspections and for					of this table we have		
																			purposes			
taken 75%	of our base	operating costs in year one, which	would be	paid	an estimated 50% in		

year two and 25% in year three	so	rather than doing percentages we are	calculating a number that		
																								
would be paid to the Resort on an	annual basis and that number	would	go down	over time and		

the thought is in addition to the base compensation you also have an event compensation amount		
and that event compensation_ is based on each event we	would pay LRA	an event compensation		
																		
fee.	As the utilization	of the																				
								facility goes up our management agreement is going to go down		
because their revenue  is going	to	be	generated on events.	The	whole  purpose	of this  is the		

District has  control  and	management	of the  facilities,  we  are just  contracting	with LRA to		
											
operate our facilities.   The CDD would establish a facility	rental fee through our ratemaking		
																					
process and the Resort would be required to collect that facility rental fee and we would basically		
pay the	Resort as the event compensation some percentage	of	our rental fee.	I left the percentage		
								
open, it is questionable	whether we can keep that in there		as	stated in terms of a percentage or		
											
whether we may end up having to have a fixed fee and then as we have indicated here that fee		
can be adjusted annually based on the	mutual agreement	of	the parties.								
																						
			Mr.	Harding:  It	says time to time, not necessarily annually.								
													
		Mr.	Flint:	The idea is that the District will be	adjusting what the facility rental fees are,		
																
this would be based on a	percentage of that.  As you adjust that number will adjust.  If you can't		
									
do that we will have a fixed	number in there and if you adjust your	facility rental fee we may		

have to revise what the event fee is going to be.															
		Mr.	d' Adesky:	It  is	only	because  this  is  a	very  specific  structure,  the  management		
													
contracts and there are a lot	of	new																	
											guidance on these, there is a new factor that came up two		
weeks ago that apply specifically to	management contracts but also					didn't give us		
																				because they			
very clear guidance.  This basic structure, the basic outline was provided by them but they didn't		
volunteer to draft it for us.  We had to take a first stab at it, first me then George then discussing		
it with Mark and	Daniel to make sure we are all on the same page and along the same lines.  We		
							
tried to keep it as	close as	possible to what was originally	agreed upon	by	everybody.  Hopefully,		

this is	signed off	on by LRA, tax counsel then we are done.	If there are minor changes then	we		
							
will come back and make those revisions.															
		Mr.	Goldstein:	I'm	assuming  the  facility  fee  they	haven't  brought  this  back.  It	is		

designed to provide adequate revenue to offset the wear									of these facilities.			
														and tear and costs				
		Mr.	Flint:  Yes, and it is going to be a tiered fee.															

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December 13, 2018	Reunion East COD		

		Mr.		Goldstein:	A wedding here	of 50	people is going to have a much different impact		

than a wedding of 500.																						
		Mr.		Flint:  We can get into that when we actually do the	public hearing and establish the		
																						
fees.	Right now it says we are going to	go through a ratemaking	process to establish those fees.		

We are not	restating what those fees are in this document.  They are going to be obligated to		
							
collect whatever you put in place.	Normally, there is one	fee	if you are going to rent all four		
																		
quadrants, you might have	another	fee	if you are going to have half.	You usually don't count		
														
how many people because that is hard to track.												
		Mr. d' Adesky:  That is	usually in line with how much space they are renting.				
															
	Mr. Flint:	If they rent the																
												whole thing and only have 5 people that is their issue not ours		
but we would assume if they are	renting it, it would have the maximum impact on the facility		
															
and then there is	also some	consideration that would be made for residents because they are		
												
paying debt service on this facility  and there would be a	reduced fee  for them.	We will go		
																					
through all that in the	ratemaking.	It	won't be stated in this	document it is just tied to this		

document.																										
	There are also some improvements that we are planning on making to the facilities.	I		
believe  we			have	taken	them  out		of this  agreement.   They	anticipate  that  we  would  make		

reasonable improvements based on the	Board's approval of these facilities we just don't want to		
																	
tie it	to the management agreement.															
	Mr.	Harding:  Where will all of that be documented?											
	Mr.	Flint:	It will either be a side	agreement or it would be a discussion we have with the		
																		
Resort making sure they are comfortable with the improvements we are going to make.			
	Mr.		d'Adesky:  In this case there are capital expenditures to get that facility in a usable		
						
state no	matter what you have to use it	for so regardless of	whether or not there is use by LRA,		

regardless of whether or not the																	
											District wants to use it themselves,	regardless	of whether a third		
																									
party was going to use it or there would be some sort of other use, right now it	is configured like		
a stable and it needs to be	reconfigured as some sort of usability	by the District.  Those capital		
											
expenditures																							
					would happen regardless of	whether or not this MSA was entered into.				
																				
	Mr.	Harding:  That would	be a CDD responsibility.											
																							
	Mr. d'Adesky:  Yes.																				
	Mr.	Flint:	The idea is it is not tied to this agreement because	we are not making any		
improvements specific to the	Resort using the facility, we are making the improvements so that		

5

December

13,

2018

Reunion East CDD

the space can be	utilized.  You have money in the capital reserves to be able		
				
things, but you would have to decide to			
			appropriate the funds for that.			
Mr.	Scheerer:   We did	allocate funds  for staining wood,  painting		
					
adopted that this year.  We have roof	year		
			replacement in the budget this			
well.						

to

the for

do a lot	of those	
stables	and we	
this building as	

Mr. Goldstein:  What is going on with the carpet that is all tom	up?		
Mr.					
Scheerer:  That is one of the things we are doing is getting	pricing on the carpet and I		
					
know they had a deposit that we retained.			
Mr.					
Harding:  Do we think this may be settled by the next meeting?		
Mr. d' Adesky:	I don't want to promise but we are going to do our best to push this along		
as quickly as possible.					
Mr. Flint:  We	are	working cooperatively with the Resort, they did have a couple events,		
				
I communicated with the Board on where they had the need to use this facility and they paid a		
voluntary contribution for	utilization of this facility on two different days because we haven't		
				
done ratemaking yet.  Those facility use agreements will be on your agenda next month to ratify.		

SIXTH ORDER OF BUSINESS

A.	Attorney

Staff Reports

	Mr. d' Adesky:	I emailed a copy of the special event	policy and provided a physical copy		
								
to everybody today for your review.  As directed by the Board I took Celebration and scaled that		
down to be a little more appropriate for Reunion.	Some of	the stuff that was applicable to very		
								
large events and that was not applicable to the size events we are talking about.   The basic		
structure is that anybody applying for something would fill out the application at the back and		
agree to indemnification and if						
			George felt there was a need for insurance we could require that.		
We could require additional deposits or fees but	generally to get us off the liability hook for		
							
small events.  It leaves						
			discretion to George to approve those events on a regular basis.  It does		
give an	option to bring them before the Board if he so chooses but I imagine most of the things		
			
are going to be very	routine and could be approved on the administrative side without having to		
				
call a full Board			me or George any comments and we	will have it		
	meeting.  Just read it and send				
for consideration at the January meeting.						
Mr. Harding:		I	When is it required to have this?	How many		
			briefly read through it.				
people?									

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December 13, 2018																	Reunion East CDD		
																					
Mr.	d' Adesky:	I didn't set a	minimum, we could put a	minimwn	in there if	the Board		

wants to put in a minimum.																		
Mr.	Harding:  Wasn't that spelled out in one of the other ones?							
Mr.	d' Adesky:	It was in some of the other ones.  It is	almost	common sense.	If you are		
having a group there that is	organized and have	10	people or a									
													birthday party that is probably a		
special event.  If it is three people walking their dog you are not going to	have them submit an		
application for that.	If you want a hard minimum limit that is fine.	I think	special event is going		
to be something that is  going to  be  set up there  but a preplanned meeting,  activity,  parade,		
gathering	of groups	of persons,  animals,  vehicles,  having	a	common	purpose  on  District		
property. Something that is an activity, something you are doing there.						
Mr. Harding:  Do you recall what the	minimums were	in other Districts?			
												
Mr.	d'																				
		Adesky:  There were some from	Districts that we	don't represent.  Typically, a		
												
minimum																						
would be five but we can set one if you want.												
Mr. Flint:  The issue is if they want to reserve the use	of	that	pavilion it doesn't matter		
																			
how many people they have to be able to reserve they are	going to	have	to go through this		
																
process.																						
Mr.		Goldstein:	A lot	of families will	do	a family birthday party with	eight to ten people.		
																						
I don't think we can charge them to do that.			if you are going to			a party you have to		
Mr.		Dryburgh:	You can't have exceptions,		have			
																						
follow this policy.																				
Mr.		d' Adesky:	If you are	making a rule and setting	a policy there need to be clear		
									
boundaries and clear exceptions.																	
Mr.	Flint:  One thing you may choose to	do is set a	minimum with the understanding that		
													
if you don't go through this process it is first come first served and	if that facility is already		
reserved and you are hoping to have your family													
									birthday party there and you show up and it is		
already taken the only way you can guarantee that it is going to be	available would be to go		
																		
through this process.																				
Mr.	Dryburgh:	Aren't these deposits,	they are not charges?								
																
Mr.	Flint:  It is structured as	deposits, you can't charge for use.							
													
Mr.	Dryburgh:	It is a deposit	in case there is any damages.  If there is no damage, do I		
get the money back?	Absolutely.  If someone has a	problem with that, then definitely don't have		

that party there.																				

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December 13, 2018																		Reunion East CDD		
																					
Mr. Flint:		Most	people don't have a problem with that	concept	and if you are a resident		

or non-																					
resident fee payer they are using it for free.										
Mr. Harding:  There was an	incident where a resident was constantly holding parties and		
											
they  were	selling	access to the pool but a lot	of people having	parties  there say they are  a		

resident, it's my party, then leaving and parties get out of	control.						
Mr. Flint:  Part of the	requirement is whoever the									
												resident is that is sponsoring the event		
would have to be	at the event.															
Mr.			If John shows up and the											
	Goldstein:		resident isn't there he can shut them down.		
													
Mr. d'Adesky:  Yes.																
Mr.	Flint:		In another community we provide a letter and they	have to have that letter		
with them when John comes and they have to show that they have reserved it.			
Mr.	Goldstein:  John, are you staffed to be able to	do that once an hour?			
Mr.	Cruz:  Yes, we will make sure they have the										
											appropriate permission to be there.		
Mr.	Harding:	Most	of the people	who  would  be	impacted  by  this  especially  at the		
																
Terraces, are the people living there.													
Mr.	Goldstein:	I think John's guys have been doing a good	job of patrolling and last		
weekend there was a huge party of about 50	people at least and at 10:3	0 p.m. they were still very		
loud and I called at 10:45 p.m. and asked if they would go over and ask them to quiet down and I		
got an email from John and apparently his people asked them to be quiet, they did quiet down		
some but he came over and	parked by my house to see how the sound is across the golf course		
								
and he went back and told them they had to go inside because they	weren't	all ,cooperating.		
They followed-up, they didn't go just one time and let the	problem go.	I'm sure if he says he is		
																
going to check every hour at the pool he will	do it.										
Mr.	Harding:	John,	between now and the next	meeting why don't you provide some		

input to this policy as well?																
Mr.	Cruz:	I will do that.														
Mr.	d' Adesky:		The  next  item  I want to  bring up	is	the	methodology  report that I		
																		
distributed to everybody that is purely for informational	purposes at this point.	You have the		
															
Third Supplemental Special Assessment Allocation Report for Reunion East CDD Unexchanged		
Special Assessment Bonds Series 2002A and 2005, dated November 7, 2018.  This is part of the		
long saga of the unexchanged	bonds and the unallocated	bonds as well  as the portion of the		

O&M debt.  The Trustee sent some comments to our last methodology, we evaluated those, we		

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December 13, 2018									Reunion East CDD		
													
had  the  Engineer  recertify  certain information.   We  did	incorporate	some  comments  of the		
												
Trustee	into	this revised	methodology, not all of them.	There were  certain things that were		

rejected	and	we	distributed  a  copy		of the  methodology  to	the  Trustee's  Counsel,  Brian		
								
Crumbaker, who is on the	phone as well as to counsel for LRA, Mark			
										Straley and Vivek Babbar		
and Vivek is on the phone as well.	I	anticipate that one and or both	of them may be at the		
											
January meeting and we may or may not have action on this at the January meeting; we have to		
evaluate any responses, comments we may get from the respective counsels and determine the		
appropriate action in	January.  At this point we are not asking for any			
										action at this meeting but		
just provided it for your information.							
Mr.												
	Babbar:  We will provide any comments for the January meeting and we will be in		
touch.  The Board may have already received our			look forward to chatting		
								previous letter and we			
with you in the near future.								
Mr. Crumbaker:  I	appreciate the efforts of staff on this	matter and look forward to the		
												
meeting in January.										

B.

Engineer

		Mr.									
			Boyd:  An update on Reunion	Boulevard, I was told that the County did a final on it		
									
last	week,	although,	I  haven't  received  any  documentation.	I'm	still  looking  for  actual		
											
documentation from the County.  I understand your concern about the	placement of the Reunion		
												
Boulevard sign on the mast arm as you drive eastbound on 532.	I	have a call into TCD to ask		
them if	it is									
			possible to move that over and he hasn't		I'm still following up on the		
							responded yet.			
sign placement and the final close-out by the County and once we get those two issues resolved		
we will be in a position to release the final retainage.					
	Mr.	Harding:	Cutting back the trees help but it is still invisible until you get right on top		
						
of it.	It	seems that it could be moved over.						
								
	Mr.	Boyd:  Looking at other	signals that has become the standard placement for some		
							
reason.	I will find out if there is an engineering reason it has to be there but if not I will make it		
happen	if I can.									
	Mr.	Scheerer:	If it needs to stay there we did speak with the tree care guys and they said		
						
they	would have to cut a handful of those trees					
							straight out from the curb to provide visual access		
because they have all been lifted plus	pruned, along 532 they did a great job and that helped		

9

December 13, 2018			Reunion East CDD		
						
somewhat but if they can't move it for an engineering reason we	will discuss if the Board is okay		
with us just	sheering them straight out.				
					
Mr.	Boyd:	I will  work on the  resolution  of the  sign	placement and once  I get the		

indication from the County with the Board's permission and Alan and George's cooperation, I		
will release final retainage.				
Mr.	Flint:	We also did talk at the last meeting the	contractor had asked for a change		
					
order for $1,800 and the Board				
		balked at that.  We went back to the		
				contractor, the contractor did		
point out that there were a lot of expenses they				
		absorbed that they didn't pass on and the result of		
that change order, it was on the plans apparently, but it was not on your schedule in the bid		
documents.						

Mr.

Boyd:

It

was on the plans it wasn't on the table

in

the documents, right.

Mr.

Greenstein

joined

the

meeting

in

person

at

this time.

Mr.		Flint:		The	contractor	responded back  and  laid  out  all the  things  that they  had		
									
absorbed that they didn't charge for and they had some valid points.	They indicated that as a		
													
compromise	because the sod work was not in their contract if we would do the sod work they		
				
would absorb those extra costs.  I think Steve had asked Alan to get quotes.		
Mr.	Boyd:	It was a minor amount	of sod work	adjacent to the new sidewalk.		

Mr.	Flint:	It		sounds like we	are better off doing the sod work and having them absorb the		
things the Board didn't want to pay.  It sounds like it is to our benefit to agree to do the sod.		
Mr.	Harding:	Sounds like a good thing.					
										
Mr.	Greenstein:	I had requested	signage in advance	of the	intersection that basically		

													
says, Reunion Boulevard next intersection, which is what is seen			
										throughout most of the County		
in significant intersections.							
Mr.	Boyd:	I		apologize I need to follow-up on the task.				
	Harding:						
Mr.			Let's add that	to the action items list.				

C.

Manager	
i.	Action Items List	

Mr. Flint:  We have		
nothing new on the irrigation turnover.  The	
letter from the owner of Publix saying they don't have any interest in	
landscape maintenance  costs.	I got a phone  call from the  apartment	
Texas, they left a voicemail and I called them back twice and they haven't	

532 costs we did get a sharing in any of the complex owners from returned my call.

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December 13, 2018

Reunion East

CDD

	Mr. Harding:	I think at the last meeting we decided that we would put it on hold and see		
what happens as far as future developments on the Publix side.	Leave it on the list as a hold item		
													
and maybe even note that we are waiting to see what happens with future developments on the		
Publix side.													
	Mr.	Greenstein:  They are									
						clearing land adjacent to Publix.				
	Mr.	Flint:	That may be the Publix owner,	but we can look at that.  We talked about the		
MSA.  The transponder system, Alan do you know where we are with the transponders?		
	Mr.		Scheerer:	I	understand the POA, the Master Association, approved the proposal from		
								
ACT to install the transponder system.									
	Mr.		Harding:	It is scheduled for the middle	of January.	John has gone out to all the		
communities asking for appropriate the information.						
	Mr.	Flint:  The speed limit signs, Alan?							
	Mr.	Scheerer:  We									
						talked about that briefly.  We					
										handed out to the Board a map showing		
the	current location of all the solar									
						powered speed limit signs.  We had to order additional speed		
limit signs to go in underneath these signs and they have all been installed.  I provided you two		
spreadsheets for each location, one									
						average speed the other average vehicle count for each sign.		
We	would ask that you	disregard the 85-percentile speed, there was a glitch in the software.  We		
								
did get with Traffic Logic and updated the	software.	I do download			
												everything every Monday		
morning when we download the information from the signs and also			
												erases it from the sign so I		
didn't want to go in now and download it I would like to wait until the normal day that we have		
chosen to take the	information out of the sign and see if that clears that up and it falls more in		
						
line with the actual averages.  It also indicates the high speed for that particular timeframe and		
the high vehicle count for that particular timeframe.  The 11/21 Grand Traverse average was 24		
mph with 5,408 vehicles going past that sign.  The Grand Traverse/Twin Eagles loop looks like		
the	average was 21	mph and 6,675 vehicles.  The 1-4	and Tradition	average 32 mph with 31,051		

vehicles passing that sign.  The Spine Road and Tradition Boulevard, which is basically coming		
from Spine to the I-4 bridge the average speed is 19 mph with the	44,841 for		
												vehicle count of			
that three-week  window.   Excitement	Drive  21	mph  and  4,922	vehicles  for  that	particular		

timeframe and I know we are looking to relocate the Excitement Drive to a different location that		
provides more of a straightaway.									
	Mr.	Harding:	A statistic that may also be	appropriate is out of the number of vehicles		

that went down that particular street, how many were over the speed limit.			

11

December

13,

2018

Reunion East CDD

Mr.	Scheerer:	I think we can pull that data.  Tell me what you want.		
					
Mr.		Harding:	The number of cars and how many were over the speed limit.		
													
Mr. Scheerer:  There is a percentage-based chart in there that will give you the percentage		
that was over, there is also an actual vehicle count that tells you exactly how many vehicles went		
past that sign on that given day								of the spreadsheet.		
		Harding:	between the dates that are listed at the top			
Mr.			I  think  I	would  also  like	to	have	John	come  up  with  some		
													
recommendations from the security	standpoint, from a patrol standpoint	as to where we might		
							
consider putting additional signs.										
Mr.	Scheerer:	One of the areas that was	discussed and the Board only approved the five		

signs, was coming in from Sinclair Road gate along Tradition Boulevard heading towards the I-4		
approach.  There is nothing between that stretch.								
Mr.	Harding:	What is the approximate cost per sign?				
													
Mr.		Scheerer:   The signs were	$2,967.81  each and we had to add the Bluetooth data		
							
software for an additional $414.15, about $3,500.								
Mr.	Harding:  Is that in the budget?								
Mr.	Flint:  We took it out of renewal and	replacement and it was split between East and		
									
West.			I talked to Jimmy Willis at OUC, the person who handles the repairs and		
Mr.	Scheerer:			
													
the crews for the light repairs for OUC and he gave me the okay to mount them temporarily to		
streetlights so if we need to move one it is just a matter	of	disassembling	it and we can clamp it		
onto a streetlight, take a picture and send it to Jimmy and let him know where we put it.		
		On MOTION by Mr. Harding seconded by Mr. Dryburgh with all in		
		favor  staff was  authorized to  add  an  additional  speed limit  sign		
		coming in from the Sinclair Road gate along Tradition Boulevard		
		heading toward the I-4 approach.								
Mr.	Greenstein:  I don't know if this would cause a	problem for the Seven Eagles people		

or whatever but is there a way to put up lighting that illuminates that area?  Can it be focused on		
the crosswalk			by trees and the street lamp does not illuminate the area.		
		intersection?  It is hidden			
The lighting we need around Nicklaus has to be better than normal streetlighting.  We should		
look at regular illumination in that area.									
Mr.	Scheerer:	The Board has systematically approved the arbor care program.   Two		
													
years ago we did from Reunion										
			Boulevard to the traffic circle, the traffic circle to the I-4 bridge.		

12

December 13, 2018																Reunion East CDD		
																							
The	following year we did some of the interior	stuff, Grand Traverse.		We can definitely look at		

																							
those trees, we have Enviro Tree onsite									
														throughout the month of December and if any of those		
trees are obstructing the	lights we can	do	that.		I will get with OUC	and see what we can do		
																	
about starting the				of converting										
						process		these to LED lights.  I know this is a streetlight lease and		
																
I don't know when the lease is up because	usually when it is up they want you to redo the lease		
																	
and we can say sure, as	long as you convert	them to LED.  The other option is they have all		

kinds of pedestrian crosswalk devices that light up if someone is there.				
		Mr.	Dryburgh:  What is	going on at the pool at the Terraces?				
																
		Mr.	Scheerer:	We	have converted to	gas.	About a week ago TECO came out and tied in		
																					
the new meter, I contacted Spies Pools they sent they guys out.  The plan was to convert the spa		
here and one pool heater to natural	gas.	In order to burn off the	remaining 300 gallons of		
																						
propane we were	going	to leave one	of the	pool heaters on propane.		Spies came out, hooked		

everything up and	metered.  TECO came out a	couple days later as of a couple days ago we do		

have the spa on																			
				natural gas, one of the pool								
															heaters on natural gas and as soon as we burn off the		
remainder	of the propane	so the owner	of	the tank can pull the tank out.  We anticipate by the		
weekend all the gas will be out	of the										
													tank.  As soon as that happens we will convert that heater		
over to natural gas.	We will leave it on as we	do	all the other CDD pools.		
	Mr.		Dryburgh:	I have had a number	of	complaints from the residents at various pools		
																					
that the	temperature is cool	to	cold.	Either the thermometer is not right or we need to start		

looking at 87 or 90	degrees.													
	Mr.	Scheerer:  We keep them at 84 or	85	degrees.				
	Mr. Flint:  They have to understand there is an expense associated with that.		
	Mr.	Scheerer:  The kiddie wading pools are not heated.  I get a couple calls a year on that.		
					
	Mr.	Harding:	One	other action item you have going on is the	restoration of a lot of the		

signage throughout Reunion,	repainting some	of	the signs.				
																	
	Mr.	Scheerer:  We received two quotes, one was outrageous and I received a verbal quote		
					
of		per post and we are waiting on another quote so we can bring that back to the Board.		
$125			
We are going to	sand and clean all the posts and repaint them, the black and gold finial on the		

top.					
	Mr. Harding:  Let's note that as an action item too.		
amount	of				
	property in here are still	interested in trying	to		
					
They sent me another note with all these statistics.			

The

get

Dolling's who own a us to stock our ponds

significant with fish.

13

December 13, 2018							Reunion East COD		
											
:Mr.	Flint:	What is their goal in doing that?					
								
:Mr.		Harding:	They just think it is better for the whole	community and better for the		

ponds, etc.		I told them they could come to the next					
						meeting and they are going to try to come to		
our January	meeting and make a presentation to the Board.				
						
:Mr.		Flint:	A lot	of times you will stock carp	if you have algae	issues or hydrilla or		
something like that.  We	don't have those problems, so	you wouldn't stock carp.  You can stock		
bass and bluegill and	sunfish if you have mosquito or midge issues and we	don't really have that.		
							
You don't allow fishing.							
Mr. Scheerer:  We only have two			the West.		
						ponds, one on the East and one on			
:Mr.	Harding:  They are talking about the golf					
						course ponds too.  In fact we talked about it		
in the ABOG meeting yesterday.	There was some slight interest there too.			

ii.

Approval

of

Check Register

:Mr.

Flint presented the November check register in the amount of

On MOTION by Mr. Greenstein seconded by Mr. Harding in favor the November check register was approved.

$420,353.89.

with all

iii.

Balance Sheet and Income Statement

A copy of the balance sheet and

income statement were

included

in

the agenda package.

iv.

Status

of

Direct Bill Assessments

A copy

of

the

status

of

direct bill assessments was included in the agenda package.

SEVENTH ORDER OF BUSINESS	Other Business	
There being none, the next item followed.	
EIGHTH ORDER OF BUSINESS	Supervisor's Requests	
There being none, the next item followed.	
NINTH ORDER OF BUSINESS	Next Meeting Date	

:Mr.

Flint:  The next Board meeting is January 10, 2019.

14

December 13, 2018	Reunion East CDD		

On MOTION by Mr. Harding in favor the meeting adjourned

seconded by at 2: 11 p.m.

Mr.

Greenstein with all

Secretary/ Assistant Secretary

15