MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Development District was held Thursday, July

Supervisors 12, 2018 at

of the Reunion 1:04 p.m. at the

East  Community

Heritage Crossing

Community Center, 7715 Heritage Crossing Way, Reunion, Florida.		
Present and constituting a quorum were:			
Carlton Grant	Chairman		
Mark Greenstein	Vice Chairman		
Steven Goldstein	Assistant Secretary		
Don Harding	Assistant Secretary		
			
Also present were:			
Jill Burns	District Manager		
Andrew d' Adesky	District Counsel		
Steve Boyd			
	District Engineer		
Alan Scheerer	Operations Manager		
Rob Stultz	Yellowstone Landscape		
Josh Suriano	Yellowstone Landscape		
John Cruz	CWS Security		
William Viasalyers	GMS		
Residents			

FIRST

ORDER

OF

BUSINESS

Roll Call

Ms.

Bums

called the meeting to order at 1 :04 and called the roll.

SECOND ORDER OF BUSINESS	Public Comment Period		
Mr. Staley:		I have noticed speeding				
		becoming more of an issue in the last couple of years		
and it has become dangerous for pedestrians and cyclists.  Who is accountable for helping to		
solve this						
problem and who gets sued in the event of an accident?		
Mr. d' Adesky:  This is a comment we hear in	all our communities because speeding is		
always an issue.	I	think every Board takes this very	seriously in trying to do what they can.		
						
Obviously, you are	on the West and no one on this Board will speak to the West.  As a District		

July 12, 2018												Reunion East CDD		
																	
we have very limited things we can do, we don't have a	police force and by law we can't direct		
														
the police and tell them what to do and say come here, come right now.  We rely on Osceola		
County police force, they are the ones with police					we rely upon.  If we		
										power and the ones that			
need to call the police we call Osceola	County to come in here and enforce the speed limit.  That		
											
being said, there are certain				if it wants to, to deal with influencing		
								things the District can do				
speed.  As an				you can put in speed bumps.  Speed bumps are			
			example,				
														always controversial, cost		
a lot of																	
money and once you put them in we have to maintain them.  There are certain other		
things you can do, we could contract with the Osceola County Sheriff's Office to provide service		
to the community.		That is extremely expensive, we do it in one District	I represent and it is		
debatable	whether or not it gets actual effects.  In	Celebration we have a full-time officer we pay		

over $100,000 a year and every taxpayer in the District is paying for that individual and you can		
say it helps but does it prevent everybody from speeding in Celebration, unfortunately not.  The		
sad thing is there are a lot	of vacation									
								rentals, visitors and guests in	Central Florida.  In terms of		
																
who is going to get sued, as a									
								lawyer a lot of them will sue everybody but that doesn't mean we		
are going to ultimately be held liable for that.  Obviously, we carry insurance to deal with that		
situation but at the end	of the day it is up to the Osceola County	Sheriff's Department that has		
															
the authority and police power to actually go in give people tickets, arrest people, stop them and		
if they are reckless	driving they put them in jail.  We can ask them to come in politely, we can		
							
make a call but we can't tell them what to do.								
Mr.	Harding:	I have asked the Sheriff to step up	patrols in	the past and they have done so		

and I can contact them again.  They have been very responsive and these are public streets.		
Mr.		Staley:		There	should be a 24-hour solution such as the flashing lights that tell you		
										
what your speed is.		I strongly recommend the Board consider introducing flashing lights that		
flash your speed.  You can have the police as well.								
Mr.		Greenstein:		Who  makes  the  decision  as	to  the  placement	of signage  of the		
operational speed limit sign?									
Mr.	Boyd:  That	would be at our discretion.							
														
Mr.	d'														
			Adesky:  The only thing they would	weigh in on is likely the speed limit because I		
												
know they won't	enforce it ifwe just picked an arbitrary speed.					
									
Mr.	Boyd:  They										
							approved the speed limit when they approved the original development.		

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July 12, 2018							Reunion East CDD		
									
Mr.	d' Adesky:	It would have to be	consistent with that.   We  will probably bid this		
							
together with the West.						
Mr.	Greenstein: I	sit on the West Board and I will bring this issue to the West and this is		
				
something we can do.						
Mr.	Bissoos:.	There are people joy riding in golf carts.  I want to thank you for the job		
you are doing,	however, this goes to the issue of	the management	companies who are having		

issues with garbage.  People check out at different times and they just put their garbage out there.		
The game room and	bathrooms that they open on	time, the pool is open but the bathrooms are		
						
not open.  Many days the bathrooms by Carolina Way, Excitement Drive are not open.  The gate		
is open but not the bathrooms.					
Mr.	Scheerer:	I think we took care of that.				
						
Mr.	Bissoos: This week it happened again.  The one by the game room is not open on		

time. Ms. limit?

Crossland:	Is there any way you could ask for more	

powers

to

enforce the speed

Mr. d' Adesky:  It is hard to	explain but we have very limited	powers and what we can do		

is very			We don't	have the same powers as a city that can	do a lot more under Florida		
restricted.					
law.  We are very	constrained in what we can and cannot do.					
								
Mr. Staley:  Can I	understand what the action point is?					
										
Mr.	d'	Adesky:  This is a dual situation					
							where you have an East and West CDD and we		
want to			together.	We will present it to the West CDD for			
address it			consideration, we will have		
												
to go out and get	quotes because we are a			do everything through the		
							government we have to			
public bidding process to make sure we are receiving fair, low cost, transparent bids.  Something		
of this magnitude would	definitely trigger our bid					
							threshold.  We have to bring it back to the		
Board, we don't have an								
				action we can take today on this.					
Mr.	Staley:  Can you agree as a					
							Board that this is an issue that you need to act upon and		
you cannot delay any further?						
Mr.	d' Adesky:	They can agree it is an issue and they are	concerned about it, but we work		

in partnership with the police department and everybody else	regarding speeding.  We will do as		
										
much as we can do as a Board.						

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July 12, 2018

Reunion East CDD

	Mr.	Greenstein:  This is a public comment					to	sit here and		
												period and we are supposed				
listen.  We	invite discussion because we feel	it is productive and we	have deviated	from normal		
procedure	by	allowing this to occur.  We	will	talce this information, get past the public comment		
period and when	we	get into the agenda	at the end of that agenda we  will get	to	Supervisors		
requests	and anybody on this Board can bring up the issue about	signage and create what Don		
																
recommended which	is	put it on the action items List so that we will move forward ,	ith it and do		
what	we	need	to do and then at the West meeting I will put the subject on the agenda and we will		
be ahead	of the game	because the East side action will fall into place.	Steve will get	us an update		

when	we	get to the agenda. The traffic signal	we thought was going to be installed	in place and		
operational		in	May is still	sitting  there are some poles up	and some cable but there is still no		
light.	We		can get  things	to  a certain point	but we have	to  rely  on  contractors, the County		
whomever	to get it to the next level.										
	Mr.		Crossland:  We are											
									experiencing issues at the Terraces pool.					
	Mr.		Scheerer:	I	apologize for the issues you are having at the Terraces.	I am the Field		
											
Operations  Manager  at  both  Reunion  East  and  Reunion  West  CDD.    Your  pool  is  my		
responsibility.	Yellowstone does the day to day pool care of that pool and if we get word of any		
							
issues then we can correct those		We are not there 24/7 so if you have a problem I will		
									problems.			
give you my card and you can contact me directly.  I was out last week on vacation and I got a		
call as soon as I got back that there was an issue with trash and the cans being locked.  There		
apparently was a miscommunication with housekeeping that particular week.	I	was there this		
morning, all the doors are unlocked, trash cans are clean, all the garbage is gone.	I don't know		
why that happened while I was gone and I apologize but I spoke with Enrique with housekeeping		
and he apologized.	I will take a look at your issue with the jacuzzi.	I have a contractor starting		
this week and	we	will be totally	repainting all the pergolas, gazebos, arbors, buildings and all		
												
that.																				

THIRD ORDER OF BUSINESS

Approval

Meeting

of

the Minutes

of

the June 14, 2018

Ms.	Burns:  There has	
Sheriffs name.	
Mr.	Greenberg:  There	
be changed.		

been

are a

a correction made

couple instances of

on page 4 for the

Mr. Greenberg on

spelling of

page 4 and

the Deputy

that should

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July 12, 2018	Reunion East CDD		

On	Greenstein seconded by Mr. Harding with		
MOTION by Mr.			
in favor the			
minutes of the June 14, 2018 meeting were approved		
amended.			

all as

FOURTH ORDER

OF

BUSINESS

Consideration	of	Management   Services		
Agreement (MSA)			

Mr. d' Adesky:	In	speaking with George and thinking about it holistically this is the		
					
Management Services Agreement regarding this community center as well as the horse stables		
between LRA and Reunion East.  At this point it is very preliminary.  The most important thing		
coming out of this meeting is actually		
				commentary but not really approval.  There is still some		
discussion of costs and capital	contribution.  We also have to do a tax analysis and the bond		
						
lawyers are working on that now.  Some language needs to be		
				changed to comply with tax law.		
The most important thing is, everybody on this Board right now is comfortable with the general		
structure  of the	agreement  and  we  will  bring  it back  at the  next  meeting  for  approval  in		
			
substantially final form.					

FIFTH ORDER OF BUSINESS

Discussion	and  Consideration

Related to Unallocated Debt

of

Actions

	Mr.	d'Adesky:  The update is we haven't heard much from	either party.  We have had		

some communication with the Trustee and LRA and their respective counsels regarding that		
unpaid debt.  There were					
			questions on one of the HOA parcels that I had Steve do some work on		
to confirm his finding that tract was not developable for residential	purposes and not part of the		
								
overall development plan.  We prepared a short addendum for Brian Crumbaker, but he has not		
responded or given us written	direction to proceed and we			
					haven't had any further discussions		
with LRA.	I am not	recommending any particular action			
					regarding the O&M because of the		
timing.	Right now, we are at the end of	the road to put it on the roll but if we did ultimately need		
				
to put O&M against the LRA parcels we can always amend the			
					budget and do that off the roll		
and direct bill those parcels.					
SIXTH ORDER OF BUSINESS	Staff Reports			

A.	Attorney

There being none, the next item followed.

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July 12, 2018	Reunion East CDD		

B.	Engineer

Mr. Boyd:	I want to give an update on the signal.  Right now they are telling us that the		
mast arm will not	be delivered until			st				
		September 1	and the signal will not be operational until		
						
mid-October.  There are only two providers that provide these mast arms and they are dealing		
with 24-week delivery dates.  This goes back to our original delay with the County when the		
County Engineer left and it delayed the	approval of the original shop drawings.  They are doing		
						
what they can and were out earlier this week	working with Duke Power to make sure the power		
							
is there  and ready  to  go.   They  have pulled all the  underground conduit and there  is some		
sidewalk work that needs to be done that he said would be starting next week.  They will have all		
the other work out	of the way so when the mast arms come in they can put those up quickly and		
get done with the signal.  It was							
		surprising to see the signals going up in front of the fire station		
because at the time we started this process the County told us there wasn't a signal planned for		
that location that the  County Engineer was  aware  of.   Those are  cable  stay  signals  so they		
apparently	avoided the whole  issue	of	mast arms to	expedite  getting  the  signal  up,  which I		

imagine had a lot to do with being in front of	the fire station.  In our case we were limited to the		
mast arms because the poles were there and we had to get waivers from the County to allow us to		
use mast arms that work for those poles that were installed under an older code.		

C.

Manager

i.

Action Items List

Ms. Burns:  There is the punch list for Seven Eagles Cove with those ongoing items as		
well as the Reunion East and Reunion West items listed as well.		
Mr.  Scheerer:   The  only  thing  left  from  the  CDD  perspective  was  some  landscape		
upgrades at the Cove, which we may hold off on until September/October.		
Mr. Harding:  I want to confirm that the MSA was changed regarding Linear Park.		
Mr. d' Adesky:  I will confirm if it was done.		
Mr. Harding:  There was a sign at the Sinclair entrance that has been knocked down.		
Mr. Scheerer:  The sign was	apparently hit by a car and is at the bottom of the hill in		
			
pieces.			

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July 12, 2018

Reunion East COD

Mr.	Harding:	I'm not sure the sign was in the right place anyway.	When you come off		
					
the ramp it is way over to one side.  I thought it would be better on the	other side of the road		
where it might be more visible.  We may not be able to do that.				
Mr.	Greenstein:  Unfortunately, the						
					preferred location was not available.		
Mr.	Harding:	I think the other side is a great						
					location.  If you put another sign up put it a		
couple feet beyond that so that it faces the traffic coming off of Old Sinclair Road.		
Mr.	Scheerer:  We can't	put it between the sidewalk	and curb, but I will find a location.		

		On MOTION by Mr. Harding seconded by Mr. Goldstein with all in		
		favor staff was	authorized to replace the sign that was destroyed and		
						
		add another sign facing the Sinclair traffic using the same funding		
		mechanism.								
Mr.	Scheerer:  While	I was on vacation I did get one quote back from ACT, the current		
				
provider of the gate arms.  The	Excitement Drive gate at 545 had a tailgating issue.  There were		
							
two arms put in as you come in and it was suggested at the last meeting that people are now		
going through the exit gate to gain access because we have bi-parting gates and it takes longer to		
close.  ACT							be two gate arms that		
	provided me with a quote to install two lift masters so it will			
will work in								I wasn't able to get a		
	conjunction with the swing arm gate, and the cost is $11,585.				
second quote in time for the Board Meeting.  They also	suggested that instead of putting it in		
								
front of the gate put it on the backside of the gate so the swing arm opens, then the swing arm		
closes then you hit the barrier gates, they open and close so it doesn't give people a lot of time to		
navigate through there.  If you make a motion not to exceed a certain amount I will get one more		
proposal and proceed to move forward.						
Mr.	Goldstein:  Can we get John's comment on it?						
							
Mr.	Cruz:  I think it is great idea.  It will						
					definitely cut down and make it more difficult		
for folks to try to skirt around and go in the exit gate.						
Mr.	Scheerer:	There was also  a  question if there was  enough room  to  stage  on the		
entrance between the barrier gate and the bi-parting gate and there is but there is a huge concern		
with the gate	company. If you get these open and then closed and for some reason the swing		
				
arms don't function, you are stuck.  They were not in favor of that suggestion, but they did tweak		

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July 12, 2018		Reunion East CDD		
				
the closing speeds.  It is not a lot, but they did tweak the closing on the barrier gate to get it to		
close a little quicker.				
On MOTION by Mr. Harding seconded by Mr. Goldstein with all in		
favor staff was authorized to	proceed with the new gate on	the exit		
				
side of the Excitement Drive entrance in an amount not to	exceed		
$12,000.				

ii.

Approval

of

Check Register

Ms.

Burns presented the check register in the amount

On MOTION by Mr. Harding seconded by Mr favor the check register was approved.

of $723,549.56.

. Goldstein with

all

in

iii.

Balance Sheet and Income Statement

A copy

of

the balance sheet and income

statement were

included

in

the

agenda

package.

iv.

Status

of

Direct Bill Assessments

A

copy

of

the direct bill assessment report was included in the agenda package.

SEVENTH ORDER OF BUSINESS	Other Business

There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisor's Requests

Mr.

Harding:  One thing I	would like to mention to the audience is there is something	

called a Reunion Entity Document that is posted

on

the

website

of

the Resort.

I'm

not

sure

if

it

is

posted

on

the Aegis website but I want to make sure it is.	It gives you information as to who	

owns what in here, who owns what pools, who owns what facilities and so forth and gives you insight as to what the CDD is all about, and the Neighborhood Watch. I think it is helpful when

people

don't

know what to do or who to contact relative to certain issues.

Mr.

Greenstein:

One additional

item

we

have to take care

of

is to recognize based on the

discussion we had during the public comment period concerning radar speed signs.	I think it	
would be appropriate that staff get us bids for the signs, identify power sources and hopefully at	
the next meeting you can provide us with proposals.		

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July 12, 2018			Reunion East CDD		
					
Mr.	Scheerer:	The speed signs are already in place and I think we can access those posts		
					
and install a solar powered digital speed limit sign.  I saw the guys shooting radar this morning		
by the water park.	I	will get with John and we will identify spots and get some quotes with		
installation included and bring that to the next meeting.		
A resident:  People double park on streets and security can't help us.		
Mr.	Greenstein:  We have spoken about double parking and security has a policy that		
					
when they see cars parked on both sides of the street they will knock on the door and try to get		
people move their cars.  The roads were not built for parking on both sides of the street.		

NINTH

ORDER

OF

BUSINESS

Next Meeting Date

On MOTION by Mr. Harding seconded by in favor the meeting adjourned at 2:25 p.m.

Mr.

Greenstein with all

Secretary/Assistant Secretary	Chairman/Vice Chairman	

9