MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  regular	meeting  of the  Board  of Supervisors  of the  Reunion	
Development District was held Thursday, January 11, 2018 at 1 :00 p.m. at the	
Community Center,	7715 Heritage Crossing Way, Reunion, Florida.	

East  Community

Heritage Crossing

Present and constituting a quorum were:

Carlton Grant

Mark Greenstein

Steven Goldstein

Don Harding

John Dryburgh

Also present were:

George Flint Andrew d' Adesky Jan Carpenter Steve Boyd Alan Scheerer Rob Stultz Daniel Baker

Chairman by phone

Vice Chairman

Assistant Secretary

Assistant Secretary

Assistant Secretary

District Manager District Counsel District Counsel by phone District Engineer Field Operations Manager Yellowstone Landscape ACP Communities by phone

FIRST ORDER OF BUSINESS	Roll Call

Mr. Flint called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Public Comment Period

There being none, the next item followed.

THIRD ORDER OF BUSINESS

Approval of the Minutes

2017 Meeting

of

the December 14,

Mr. Flint:

Next

is approval

of

the minutes

of

the December 14, 2017 meeting.  Are there

any additions,

corrections

or

deletions?

There not being any,

January

11,

2018

Reunion East CDD

On MOTION by Mr. Harding seconded by Mr. Dryburgh with all in favor the minutes of the December 14, 2017 meeting were approved as presented.

FOURTH A.

ORDER OF BUSINESS	Staff Reports	
Attorney		

Mr. d' Adesky:  We did speak with Dave Tomack of the County on Tuesday in person		
and he seemed fairly	confident that we are going to be able to get funds for the right of way.  The		
			
only  issue  that  has  created  a  slowdown  is  an  administrative  issue.   They  started  a  new		
transportation sub-department at Osceola County and it has gotten moved under that wing.  The		
folks under that department had to review this and there was some transition time but we are		
confident we should get some		
	movement on that in the near future and get some funding for that		
right of way.			

Mr.			
	Goldstein:  Do you have any idea what kind of funding?		
Mr.	d' Adesky:	The funding we asked for.  The issue is, and it is something we have		
encountered in other Districts, the		
		administrative side of it.  They don't want to be responsible		
for the ongoing			
	operation, doing actual work.  Now that it is a budget item it is much easier for		
them so us	asking them for money is one of the easiest things we can do.  We didn't ask for an		
egregious amount we asked for the actual amount, which is a reasonable amount and in the scope		
of what the County is doing.		
Mr.	Harding:  What was that amount?		
Mr.	d'Adesky:	I believe the total was $86,616 for the center median and the one side.		
				
Mr.	Goldstein:  The Osceola County side, obviously.		
			
Mr. d'Adesky:  Yes.		
Mr.	Dryburgh:  Did they talk to you about the 545?		
			
Mr. d' Adesky:  The major cost is the Osceola/Polk County line road.		
Mr.	Scheerer:	I think the only thing we had looked at trying to get additional funds for		
				
was on the Polk County side.		
Mr.	Dryburgh:  The mindset of saying sure, we will give you some money, I have always		
			
been taught to ask for more.		
Mr.	d' Adesky:	I think we did ask for a fairly large amount in terms of what we asked for		
them to contribute.			

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January 11, 2018	Reunion East COD		
			
Mr. Dryburgh:  Have you talked at all about the expansion plans for 545?		
Mr. d' Adesky:  We have not heard anything on that.		
Mr. Harding:  As I remember the total cost for 532 was about $170,000.  Is that right?		
Mr. Flint:  What we did for purposes of asking them to fund is we got a price based on		
the County's level of service not our enhanced level of	service.  The argument is, if you had to		
maintain this anyway, this is what it is going to cost.  Rather than us backing up and saying it is		
yours and they maintain it at a County level we said if you will fund the County level of service,		
we will fund the balance.			
Mr. Harding:  Wasn't that the case, it was $170,000 with our level and they are going to		
pay $86,000, right?			
Mr. d' Adesky:  Right.  Once it is hammered out in an Interlocal agreement it will have to		
be increased because costs will go up over time and that all goes in the Interlocal agreement.  Jan		
and I are very experienced writing Interlocal agreements.			

B.

Engineer

Mr.  Boyd:	We  have  a  written  schedule  from  Traffic  Control  Devices  showing	
completion in May, Control Specialists anticipated four to six months and they couldn't give me	
a written schedule.  Based on that, the Reunion West Board was comfortable and they issued	
direction last month and I believe their intent is to proceed with Traffic Control Devices.	
Mr.  d' Adesky:   The  contract will  be  with  all  three  entities  and you  share  expenses	
through the Interlocal agreement.	
Mr. Harding:  The total cost of that is how much?	
Mr. Boyd:	$205,712.	
Mr. Goldstein:  From the time you start construction in your experience how long does it	
take to get it done?		
Mr. Boyd:  The schedule they gave me says from the notice to proceed and we need to	
get this contract done as quickly as possible so they can order the materials because that is the	
key,  assuming  they  order  the  materials  now  they  are  showing  they  anticipate  having  it	
operational and signed off by the County the first week of May.	

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January 11, 2018	Reunion East CDD		

	On MOTION by Mr.	Greenstein seconded by Mr. Goldstein with		
	all in favor the				
		contract for the traffic signal at Reunion Boulevard		
	and				
		CR 532 was awarded to Traffic Control Devices in the amount		
	of $205,712.					
Mr. Boyd:  To follow-up with Mr. Harding and Alan I looked at where you want to put a		
sign on 429.  I prepared a map and sent it to the County and I haven't had a response yet but the		
first							
question is going to be, what does it look like.  I don't know if you have some direction for		
me on how big or if you want me to draw something.		
Mr.	Harding:  It would be about the same size as the one coming in the back entrance, the		
			
"Residents Only" sign.					
Mr.	Flint:	Are you looking at a	standard, gray metal directional type sign or are you		
							
looking at something decorative?				
Mr.	Harding:  I don't know.  The Resort ought to have some interest in this too because it		
			
points to where the resort is too.  What do you think, Carlton?		
Mr.	Grant:	I don't know exactly what they would allow us to have.		
Mr.	Boyd:	I think ideally if the Resort could propose a sign that would be better because		
the County doesn't make signs so if the Resort could provide the sign the CDD could facilitate		
getting it installed.						
Mr.	Goldstein:  If you are willing to help, Carlton, we would love it if you just take that		
			
on.							
Mr.	Grant:	I will do that.				
Mr.	Harding:  We can put it at the end of the property, right?		
			
Mr.	Boyd:  Right where the ramp terminates.		
Mr.	Harding:  Hopefully, during the installation we could have it kind of facing so people		
coming up the ramp would see it, at some sort of angle so they could see it.		
Mr.	Boyd pointed out on a map the proposed location of the sign.		
Mr.	Goldstein:  Steve, what about both sides?		
			
Mr.	Boyd:	We could potentially do both sides I didn't know if the other side was as		
important or not because you have already come past Reunion.		
Mr.	Greenstein:  MapQuest tells you to take exit I-4 take the 429 to Sinclair and go left		
on Sinclair to get to Reunion.					

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January 11, 2018	Reunion East CDD		
			
Mr. Boyd:  They would come up the other ramp.		
Mr. Grant:	I will get with Steve and we will map it and have our proposed draft for the		
Board to look at.			

C.	Manager

i.

Action Items List

	Mr. Flint:	I don't have an update from Daniel Baker on the irrigation issue at this point.		
He will update us	when there is new information to share with the Board.				
	We talked about the signalization.				
	The horse stables, Alan and I met with Rob Stultz and Kevin Moore, with the Guy Butler		
Architectural firm that originally designed this building and many of the other buildings in the		
community.  We walked the stable and went over to where Yellowstone is currently located and		
looked at their facility to try to get a feel for whether that could be duplicated and if everything		
they have	is actually needed.  He didn't charge us for that and the request was that we	were		
going to do a site visit and then he was going to provide a proposal.  He wanted to hold	up on		
providing a proposal until we did the site visit to see if there was an ability to do that before he		
billed us.	It looks like the stable can	accommodate the indoor requirements that they currently		
							
have in their building, it looks like it can accommodate the office space that would be needed		
with some	modifications.  The issue is the outside space and because of the limitations of that		
				
space he doesn't believe in discussions with Steve that the outside space is going to be able to		
accommodate  the	operation.	We  can  handle  the  administrative  office,  we  can  handle  the		
workshop space the problem	is they have 30 utility vehicles and trailers that park there every		
night.	It is not just the employee parking it is the equipment, the chlorine tank they have for		
cleaning the pools, all those things.  The outside space is very limited and in talking with Steve		
also the stormwater design is maxed on that dry pond over there and he is	of the opinion that if		
we  were  to  add any  additional  impervious  area we  would  have  to  do	underground storage		
because the pond is not sized to accommodate any additional property.				
	Under that same item	I know Carlton was looking at this facility and that facility and I		
think  he  indicated  that  he  would  come  back  to  the  February  meeting  with  some  plans  or		
proposals.								

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Mr. Grant:  Yes, Daniel Baker and I have met and I think he will have a rough concept of	
what he would like to review with you or a designated Board Member.		
Mr. d' Adesky:  One thing that came up because we were updating the lease for Heritage	
Crossing; because there was a private use issue with that we were updating the month to month	
extension and putting those costs in but they actually came to us and asked what is happening	
with the stables.  We just need to make sure that whatever the ultimate use is for that building it	
is going to need to be reviewed and approved because that was built with bond funds.  That is	
another specter looming in the background of all of this.		
Mr. Harding:  Is there any other property within Reunion CDD that we could even split	
the landscaping facility?		
Mr. Flint:  Not that the CDD owns that I am aware of.		
Mr. Harding:  Even on the West side, where the West side would be half?		
Mr. Boyd:  The CDD property on the West side is the Sinclair median, common area,	
roadway, and stormwater.		
Mr. Greenstein:  The only other property is behind the comfort station.	Is that White	

Marsh? Mr. Mr. Mr. possibility? facility?

Scheerer:  The dead end is at White Marsh.			
Greenstein:  The dead end at White Marsh I believe is privately owned property.		
Harding:   They  were  considering that	for  the  clubhouse at  one time.	Is that	a	
Could we pass that by Daniel Baker as	far as using any of that property to split the	

Mr. Goldstein:  Would that work for	Yellowstone to have the offices in one place and the		
			
machinery in another?			
Mr. Harding:  Even for that portion being done on the West side, you are apportioning it		
out appropriately.  I don't know what Lubert-Adler has planned for that property back there but		
could we look at that?			
Mr. Baker:  Which specific location?			
Mr. Scheerer:  The property at the end of White Marsh cul-de-sac.		
Mr. Harding:  I don't know what Lubert-Adler has planned for that property but it seems		
to be very conducive for something like that and it would be beneficial to the Resort as well.		

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January 11, 2018					Reunion East COD		
								
Mr.	Baker:	I	think you are on the right path looking at alternatives.	Having previously		
utilized the stable and Heritage Crossing for operations I think we had come	to the determination		
that he had and George had is that there are very narrow uses because of the physical plan for		
this  building  and  we  had  concepts  for  various  things  and  none  of the  concepts  that  we		
contemplated or say a unique food and beverage asset and facility wouldn't make any sense or a		
good return on the investment; however, we think we can develop a plan to present to you that		
those things could be used in the same fashion as they have previously and assist the CDD in		
maintaining those and District property owners still have access.  Major renovation and change		
of use are really not feasible.				
Mr.	Flint:	If	you are  familiar  with properties  exterior to  the  gates that  are  potential		
options, please share those and we can discuss that offline.			
Mr.	Baker:  Okay.				
Mr.	Flint:  Daniel, at the February meeting will we have something a little more concrete		
from you as far as options?				
Mr.	Baker:  Yes.				
Mr.	Flint:	We have talked about the allocation of 532 costs, we talked about the signage		
at Sinclair Road and landscape restoration.			
Mr.	Scheerer:  They are all complete.			
Mr.	Goldstein:	Can we follow-up	on the mailbox issue and the parking?		
Mr.	Scheerer:	Phil Fausnight of	Fausnight Stripe & Line came out and we have more		
than the mailbox locations for parking spaces.  He is putting together a proposal to restripe all		
those cutouts and add the additional signage.  I don't have any information for you today but I		
should have it by the next meeting.				
Mr.	Dryburgh:  Was he going to restripe every parking spot?			
Mr.	Scheerer:	The parking spaces that are perpendicular to the road, yes.  As you come		
into Liberty Bluff there are a couple of spots, even though there are no mail kiosks they are still		
parking spaces.  We	weren't going to put any "no parking" signs there we were only going to do		
the "15 minute" and	"no parking" signs at	the kiosks.			
Mr. Harding:	For tracking purposes we should add that item to the list.		
Mr.	Goldstein:	Has anyone notified security not to tag people who  are parking there		
now?  It is okay until we get it fixed.  Maybe that is something we should do.  They are tagging		

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them if they park anywhere near the	mailboxes at least on our street they are.  There are five		
								
spots and my	neighbor is in one.  Will you let them know?					
							
Mr.	Scheerer:  Yes.												
Mr.	Flint:  We will add this to the action items list.  You also have the action items list for		
Seven Eagles.															
Mr.	Scheerer:  We had two meetings with the Heritage Group, which was the contractor		
			
selected by	the Board at the last meeting.	Yellowstone is finishing up some minor cutbacks off		
the pump room building and work will begin on Monday.   They will  be pressure washing		
everything and there was also a meeting that	I	could not be at with the owner of the Heritage		
Group and Steve Contas at the Resort they want	to try to	keep the facility open so they are going		
to work logistically together in dealing with the pressure washer that is doing the work in the		
atrium area. They are going to have	scaffolding and lifts in there and the lifts will all have		
								
plywood so	the pavers aren't damaged.	The	contractor will be in there on Monday to begin		
										
pressure washing, then fill any cracks and damaged areas and when the prep work is done then		
they will begin painting.												
Mr. Flint:  We will have to figure out the cost share on the painting and pressure washing		
for the bar area portion.													
Mr.	Harding:   One other idea relative	to	the landscaping project	of	the stables and so		
							
forth, what	if	we were to go to, and	I don't know if West would go for it, but if we went to		
Encore and say is there	property you could divvy out that would allow for landscaping facilities		
						
or maybe half landscaping	facilities using the stables for the other half.	It	comes back to the		
									
interests of	the overall	development.   We have an outside  company that is  charging us and		
						
Encore and	everybody here for landscaping and it seems it would behoove us between the two		
developers to	try to get property onsite for those	facilities.	I don't know who would take that		
													
action, maybe Mark would entertain it with the	Westside Board.  I don't know	if it is a CDD type		
											
item or something but it seems it would behoove the two	developers to try to	figure it out rather		
														
than paying	another	company that is not even part of	Reunion for leasing of a landscaping		
						
building.																
Mr. Flint:  I will be happy to call Encore and ask that question.  I can come back to you		
with the response.														

Mr.

Grant:

Didn't

Encore just build that building?

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January 11, 2018								Reunion East CDD		
												
Mr.	Flint:	That is part	of the  dynamic here,  I  don't know the	business	relationship		
between Encore and Citicommunities, and				don't know		
							Citicommunities owns the building and I			
the capital	composition of the investment in that building.  It may be that the Encore Group is not		
			
interested in providing us with an	alternative	but	I don't want to speak for them, I will ask them.		
											
Mr.		Harding:	It seems ridiculous paying City Homes for the rest	of our lives for that		
building.													
Mr.		d 'Adesky:	I think Daniel						
							mentioned the option and I think that is something that has		
to be entertained	especially since there is not that much space.  Ultimately, a property acquisition		
					
or some portion of a	program might end up being the long-term solution.				
									
Mr.		Goldstein:  Does							
						Yellowstone not have a long-term lease in that building?			
Mr.		d' Adesky:  No, the lease is with the entities with East and West and the POA and that		
is part of their contract so we are providing the building.				
Mr.		Flint:		It is easier than a lease in case we change contractors.				

ii.

Approval

of

Check Register

Mr. Flint:  Next is the check register through December 31st_

Mr.	Goldstein:	I think it might be wrong it doesn't have me getting paid for		
				
meeting.					
Mr.	Flint:  We will verify the payroll.  As you can see a large amount of this is		
debt service assessment revenue to the trustee.		
	On MOTION by Mr. Harding seconded by Mr. Dryburgh with all in		
	favor  the	check	register  in  the  amount  of  $1,850,105.22  was		
					
	approved subject to verification of the payroll.		

the last

moving

iii.

Balance Sheet and Income Statement

A copy

of

the unaudited financials was included in the agenda package.

iv.

Status

of

Direct Bill Assessments

Mr. Flint:  A copy of the status of the direct bill				
	assessments was included in the agenda		
package.   There  was  an  EHOF  payment  due  in	November	of $1.3  million  and	I  received		
					
information prior to the			it may have		
meeting that they thought the money was wired last week so			

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January

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Reunion East CDD

been wired received and

after we if not we

prepared the schedule. We will verify that the $1.3 million has will send a late notice.

been:

FIFTH ORDER OF BUSINESS	Other Business	
There being none, the next item followed.	
SIXTH ORDER OF BUSINESS	Supervisor's Requests	
There being none, the next item followed.	
SEVENTH ORDER OF BUSINESS	Next Meeting Date	

Mr.

Flint:  The next meeting date is the second Thursday in February at I :00 p.m.

On MOTION by Mr. Harding seconded by favor the meeting adjourned at I :36 p.m.

Mr. Dryburgh with all in

Secretary/Assistant Secretary	ChairmanNice Chairman	

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