MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  Regular  Meeting

of

the  Board

of

Supervisors

of

the

Reunion

East  Community

Development District was held

on

Thursday, December 14, 2017

at

1

:00

p.m. at the Heritage

Crossing Community Center, 7715

Heritage Crossing

Way, Reunion,

Florida.

Present and constituting a quorum were:			
Carlton Grant	Chairman		
Mark Greenstein	Vice Chairman		
Steven Goldstein	Assistant Treasurer		
John Dryburgh	Assistant Secretary		
Don Harding	Assistant Secretary		
			
Also present were:			
George Flint	District Manager		
Andrew d' Adesky	District Counsel		
Steve Boyd	District Engineer		
Alan Scheerer	Field Manager		
Rob Stultz	Yellowstone Landscape		
FIRST ORDER OF BUSINESS	Roll Call		
Mr. Flint called the meeting to order, and called the roll.		
SECOND ORDER OF BUSINESS	Public Comment Period		

the

Mr. Flint: Board on any

This is agenda

an opportunity for any items or anything that is

members of the public not on the agenda that

to provide they would

comment to like to bring

to

the

Board's

attention.

THIRD ORDER OF BUSINESS

Approval of the Minutes

9, 2017 Meeting

of

the November

Mr. Flint:

Are there

any additions, deletions,

or

corrections

to

those?

Mr. Harding: saying what.

My

only

comment

is that sometimes the names

are

mixed

up with who is

Reunion East CDD

Regular Meeting

December 14,

Page 2

2017 of 10

Mr. Greenstein: I found the is from Carlton, not Mark Yahn.

same issue.

On page

2,

the "no, we

don't"

comment I believe

Mr. Flint: I agree, Mark wouldn't have said that.				
Mr.							
Greenstein: On page 4, where our					
		Engineer Steve Boyd is speaking, I believe he		
saying entry or entrance signals, not I-4 signals.					
Mr. Flint: I will take a closer look at these.				
Mr.  Greenstein: The transcriptionist really does	a	good job considering they are		
listening to voices and can't see us.						
On							
MOTION by Mr. Greenstein,	seconded by Mr. Dryburgh, with		
all in	favor,  the minutes				
		of the November	9, 2017 meeting with		
					
amended changes, were approved.					

was

only

FOURTH ORDER

OF

BUSINESS

Review	of	
Contractor	
532		

Proposals  and  Selection	of a	
to		
Install a New Signal at CR	

Mr.

Mr.

Mr.

Flint: Steve, are you going Boyd: Yes, would you like Flint: Yes, it is next on the

to cover the proposals for the signal? me to do that now? agenda.

	Mr. Boyd: In your						
		package, we included the two bids we received. They are basically the		
only two							
	companies that do this type of work. The proposals are from	Traffic Control Specialists		
								
and Traffic Control Devices. Traffic Control	Devices has a bid price of $205,712 and Traffic		
						
Control  Specialists  is  $199,892.  Traffic  Control  Specialists,  the  lowest  bidder,  did make  a		
substitution on one of the line						
		items, they noted that the pull box that was shown on the bid plans		
were larger and more expensive than what is required to meet County specifications. For that line		
item, they are at $325 per box whereas Traffic Control Devices is $691 per box. That alone does		
not make up the	difference. Even if you had to buy the more			
					expensive pull boxes that only adds		
about	$2,200 to their price. Both	of these firms are	qualified to  do the work and have good		

reputations.							

Reunion East CDD

Regular Meeting

December 14,

Page 3

2017 of 10

out

if

Mr. there

Mr.

Mr.

d' Adesky: In our rules, since there are only are other potential bidders. Are these the only

Boyd: Yes, these are essentially the only two Harding: Steve, who do you recommend?

two bids, two in the

in the area

we usually area?

that do this

will

type

not

of

send this

work.

Mr.	Boyd: Traffic						
	Control Devices is the firm that	installed the signals at I-4. So, if there		
						
was a							
problem or issue with trying to	interconnect with that, they would probably have a better		
				
way  to  do  that  more  quickly.  Right  now,  that  is  not	a  requirement.  I	have  no  reason  to		
recommend you to go with the higher bid. I do not have clarification yet on	when either firm can		
start. They	originally gave me some dates but I	need to	verify what those are. I apologize, I		

should have had that for you today.						
Mr.	Flint: We can structure the motion so	that if they cannot commence prior to 90 days,		
it automatically reverts to the number 2 bid.					
Mr.	Harding: That would be good.					
						
Mr.	Boyd: Let me see if I can get them on the phone while the meeting is going on.		
Mr.	Flint: Okay, let's defer this for now and let Steve try to call them.  We will take this		
item back up under the Engineer's Report.					

FIFTH ORDER OF BUSINESS

Consideration of				
Reunion	Resort	License Agreement with		
		&	Club	of  Orlando		
Master   Association,	Inc.	Regarding		
Mailboxes						

Mr. Flint:	There are some mailboxes that are located on CDD property but they are the		
			
responsibility of the	Master Association. The Master Association has been maintaining them and		
				
recognizes that they own the mailboxes. The issue is a cleanup issue, because the underlying		
property on some	of these	mailboxes is CDD owned. The license agreement would basically		
					
formally entitle the Master Association to own and maintain the mailboxes on CDD property.		
The License Agreement is preferable over an easement agreement.		

Mr. d' Adesky: It is revocable, communities with similar set ups.

and all

the power

is

on our side. This is common in other

Reunion East CDD

Regular Meeting

December 14,

Page 4

2017 of 10

Mr.

Greenstein: I read					
through it and it's all legal stuff.			
On	Mr. Greenstein, seconded by Mr. Goldstein, with		
MOTION by			
all in favor, the License Agreement with Reunion Resort & Club of		
Orlando   Master	Association,   Inc.	regarding  mailboxes,	was		
approved.					

SIXTH ORDER OF BUSINESS	Consideration	of	
		Proposals  for  Painting	
	at Seven Eagles Cove	

Mr.

Flint: Alan,

do

you

have proposals to discuss?

	Mr.	Scheerer: Yes,	I do. They should be in your agenda	package.	As the Board is aware,		

the Seven Eagles Cove is a CDD asset that is being	operated under the	MSA with the Resort.		
															
There was an inspection a few								list of items,		
									months back and we were asked to present a punch			
along with Carlton and	his	group, that they would like to see		number of	items on that		
													repaired. A				
list have already been	completed. In your agenda packages are proposals for painting. I'll start by		
							
saying that we did not budget for painting in 2018 so should the	Board take action on this, it is a		
																
non-budgeted item.  We	received two  quotes from the	Resort's,  John	Reed's  group.  We also		

reached out to three different companies. In your agenda packets, we have a quote from Heritage		
Service,	Mike's Painting Co., APDC	Cleaning Services, Orange County Painting, and Anchor		

Coatings. I meet with	John Reed and a lot of these vendors. We	walked	and discussed the specs		
and what needed to be done. Basically, we need pressure washing, fill					
														cracks, repair stucco, and		
paint  all  the  exposed  surfaces  only.  The  Resort  has  used  and  highly  recommend  Heritage		
Services. They have done a								on the property. I have		
								number of jobs here for the Resort and POA			
heard  nothing  but  good  recommendations  from  everybody  about  Heritage  Services.  Orange		
County					out of line with everybody else. The other two I	am not familiar with. If		
	Painting is way				
the	Board is	interested		in	moving	forward  with this  project  I	believe		we  have  the funds  to		

																		
undertake it.	It would be our	recommendation that you look at the Heritage quote.			

Mr.

Mr.

Mr.

Harding: It

Flint: Does

Scheerer: It

definitely needs to be painted. it include the bar area?

does, it didn't make sense to exclude the bar.

Reunion East COD

Regular Meeting

December 14,

Page 5

2017 of 10

Mr.

area.

Flint: We will have to prorate it with the Resort,		
On MOTION by Mr. Harding, seconded by Mr.		
in  favor,  the	Proposal  for  Painting  at  Seven		
			
Heritage Services, was approved.		

because the Resort owns the bar

Dryburgh, with all Eagles Cove from

SEVENTH

ORDER

OF BUSINESS

Discussion Items

A.

Installation

of

Traffic Calming Devices on Euston Drive

Mr. included on

Flint: There were a couple the agenda for discussion.

of

items that  Supervisor Goldstein had  asked to  be

Mr. Goldstein:	I				
			wanted these to be talked about	because there have been a number of		
							
people that have come to me asking about these things. The mailbox one is probably the easier		
one to fix. As far as the traffic calming				
			devices go, Euston Drive has become a cut through street		
because so many  people  come through the  Excitement gate.  They  don't follow  Excitement		
because there is a	roundabout so they all come through Euston Drive 35 to 40 mph. I almost got		
				
hit two weeks ago while I was walking my dog, the	driver was off the road. It's getting worse		
						
and I've	talked to	the Sheriff, he has been in a couple of	times and they give tickets when they		
					
come but they can only come one day a month. I've talked to most of the residents on the street		
and most of them feel like they are in favor of it. I talked to David		
					Burman about it and he said to		
bring it to you because it is a CDD matter.				
Mr. Flint: The	options that you have is that you could put the speed limit sign with radar		
					
on it so people can see how fast they are going. There is a lot of debate about the effectiveness of		
those. Another option would be speed tables or speed	bumps, and the CDD owns the roads so we		
						
can do that. But, once you put those in then everyone in			
				Reunion will want them on their street		
and they are not cheap. Another option that ChampionsGate and Baytree have is supplemental		
patrol with off duty law enforcement. They can actually write a ticket where security cannot do		
that. The supplemental patrol is probably $40 an hour.				

Mr.  Greenstein:	
many times and it	will	
other communities.		

Steve brings up continue. I think

a good	point, this	is an issue that we have discussed		
				
we have a substantial amount	of security compared to		

Reunion East CDD

Regular Meeting

Mr. Flint: Yes, they just don't have traffic enforcement.

December 14,2017

Page 6 of 10

Mr. Harding: I think our first step should know we are having an issue with speeders.

Mr. Greenstein: I agree.

Mr. Flint: When you talk to the Sheriff's that they can set up.

be to reach

office, they

out to law enforcement and let them

do have a trailer mounted speed gun

B.

Regulation

of

Parking at Mailboxes on Euston Drive

	Mr.	Goldstein: There are five parking places	designated in front of the mailbox station		

and a	no parking sign so that they don't block the spot for the mailman. I guess he got in a		
disagreement with one of our	residents about 6 months ago and the police were called. Now		
					
security is tagging any car that parks in any of	those spots		
					overnight. I think we need to have the		
strips	repainted that are faded and put no parking where the sign is. Then there are four usable		
			
parking spots that are being wasted right now.				

Mr.	
	Greenstein: Steve, what is the current	
Mr.	
	Goldstein: There is no parking where	
Mr.	Grant: Maybe one spot could have a	
could be regular parking.	
Mr.	Goldstein: I like Carlton's idea.	
Mr.	Flint: We' 11 have two spots then, one	
will take care of that.	

parking limitation now? the mailman pulls in and parks. 15-minute limit sign in front of

'No Parking' and one ' 15 Minute

it and the

Parking'.

rest

We

EIGHTH

ORDER

OF

BUSINESS

Consideration  of  Third  Amendment  to	
the	Lease   Agreement   with	EHOF	
Reunion, LLC		

Mr. Flint: I received an email from EHOF who leases the 3 quarters of Heritage Crossing.		
Their lease is up at the end of this month on this building and they have asked if the Board would		
consider	extending  their  lease  on  a month  to  month  basis.  They  are  not  ready  to  vacate.		

Reunion East CDD

Regular Meeting

December 14,

Page 7

2017 of 10

Obviously, if you don't agree, they are going to have to get moving pretty quickly. Their request		
is that it be temporarily	extended. One of the things on our action items list was talking about a		
			
potential amendment to the MSA where the Resort would take this building under the same		
agreement  as  Seven  Eagles.  I'm  not  sure  the  Resort  is  ready  for  a  proposal  on  that.  My		
recommendation is  to  allow them to  lease the  space month to  month  with a  30-day notice		
provision. That way, at least we are getting revenue for this space while the resort is continuing		
to work on the issue.			

Mr.		
	Harding: We need to get with the yoga people and let them know what is going on.		
Mr. Flint: I believe at the last meeting Mr.		
	Harding asked that we look at the stables and		
get with	Yellowstone to see if there is any potential for the stables to be used as a landscape		
			
maintenance facility. Alan and Rob with Yellowstone have gone out there and looked at it and		
they think there is a possibility. There are some questions that we can't answer so I reached out		
to the design architect who Don and I had met with probably a year ago. He is going to give a		
couple dates next week for Yellowstone and Alan and I to meet over here and look at the facility		
before he gives us a proposal.		
	On MOTION by Mr. Harding, seconded by Mr. Goldstein, with all		
	in favor, the Third Amendment to the Lease Agreement with EHOF		
	Reunion, LLC, was approved.		

NINTH

ORDER

OF

BUSINESS

Staff Reports

A.

Attorney

Mr.	d'Adesky:  I'll give you a minor update.  You all saw the letter we sent, it was a		
			
formal  letter to the  County so they  could pass it up the  chain and run it by the applicable		
Commissioners if they needed to. They are a little slow but I do expect something from them		
soon. Other than that, we have not heard anything.		

B.

Engineer

Mr. Boyd:	I  left messages with both	of them	requesting schedule information.  They		
						
haven't gotten back to me yet.	I would recommend a motion that would be for TCS assuming		

Reunion East CDD

Regular Meeting

December 14,

Page 8

2017 of 10

that they are not 30 days beyond the next bidder schedule wise. When I  get dates from them I		
will send them to George which he can direct to the Board.			
Mr. Flint: So, the recommendation would be for the low bidder assuming their time frame		
is not 30 days longer than the time frame from the second bidder.			
Mr. Boyd:	Correct. And the long wait item is going to be the manufacturing	of the two		
				
arms. That time frame will probably be about the same for both.			
On MOTION by Mr. Harding, seconded by Mr. Greenstein, with all			
in favor, the Proposal from Traffic Control Specialists to  Install a			
New  Traffic  Signal  at  CR  532,  was  approved  subject  to  the			
timeframe not being 30 days longer than the second bidder.			

C.

District Manager's Report	
i.	Action Items List	

Mr. Flint: We've already discussed the horse stable options; the Resort is going to be		
providing  something  and  we  will  be  meeting  with  the	architect  next  week to  talk about  a		
						
potential	maintenance facility.  Resident use of Heritage	Crossing falls into what the Resort is		

working on. Allocation of 532 costs, Andrew			
			mentioned the letter that we sent to the County per		
their request. The signage for the 429 Sinclair Road area, who can speak on that subject?		
Mr. Boyd: The response we've gotten from the Turnpike District/FDOT is that they sent		
us their standard policy.	I will hand that out and explain it. Bottom line is, they are saying no.		
The bottom of page 4 is the table of	facilities that are not allowed to have a sign. At the bottom,		
					
it reads Country Clubs,	Golf Resort	Communities, and above it they list community facilities.		
					
They  are basically  saying that Reunion falls  within the	category that they  do  not allow for		
						
signage at the right away. The first page lists what is allowed signage. I wish I had better news		

on

that.

Mr. Flint: Let's move on to the next item, Alan do you want to give an update on the landscape restoration? Mr. Scheerer: Yes, I do. In your agenda packet is a schedule that has been provided to us by Yellowstone for the December enhancement schedule. I can tell you that the Homestead, Carriage Pointe, and Heritage Crossing A and B pools are complete. The mulch was sprayed in today at both A and B. We checked both of those pools out and I think Mark will be back on

Reunion East CDD

Regular Meeting

December 14,

Page 9

2017 of 10

Tuesday to look at that again. They are on schedule. The pools look really good and we are doing		
some other things as well. We are making sure all the		
	landscape lights are working and a couple		
other things as well. At the last meeting, it was		
	requested that we look to Resort housekeeping to		
provide janitorial services for this		
	building. We are using them at the pools, and Steve gave me a		
price via email	regarding how much it would be for this building. It would be $125 per service		
			
which would include; blowing the parking lot,		
	cleaning the glass doors inside and out, emptying		
the			
trashcans and ash trays, sweep or wet mop the wood floors, high and low dusting up to 12		
feet,  high  dust air vents  once  a  month,  cleaning and dusting  counters  and  glass,  clean and		
disinfect restrooms. We are already under an		
	agreement with the Resort, and I'm not sure if we		
just need a			
consensus from the Board, to at least do it once a week in this building because it is		
only getting it once a month right now.		

ii.

Approval

of

Check Register

Mr. that totals

Flint:  You have the Check Register for November for the General Fund and payroll		
$124,133.35 are there any questions on that?			
On MOTION by Mr. Greenstein, seconded by Mr. Harding, with all		
in  favor,  the  Check	Register  for  the  month	of November  was		
approved.				

iii.

Balance Sheet and Income Statement

Mr.

Flint:  You have the unaudited financial statements. Are there any questions on that?

iv.

Status

of

Direct Bill Assessments

Mr.

Flint: You have the

status

of

direct bill assessments for Reunion East.

TENTH ORDER OF BUSINESS	Other Business	
Mr. Flint: Is there any other		
business that we did not get a chance to discuss?	
There being none, next item followed.		
ELEVENTH ORDER OF BUSINESS	Supervisor's Request	
There being none, next item followed.		

Reunion East CDD

Regular Meeting

December

Page

14, 10

2017 of 10

TWLETH

ORDER

OF BUSINESS

Next Meeting

Date

Mr.

Flint: The next meeting is January

11

th

at 1:00	p.m.	

TIDRTEENTH ORDER OF BUSINESS

There being no further business,

Adjournment
,.,

J

j

On MOTION by Mr. in favor, the meeting

Harding, seconded by was adjourned at 2:04

Mr. p.m.

Greenstein, with all

CZ-	~ \	-,\__	
Secretary/Assistant Secretary		

~?:: - Chairman/Vice Chairman