MINUTES OF REUNION

MEETING EAST

COMMUNITY

DEVELOPMENT DISTRICT

The  Regular Meeting

of

the  Board

of

Supervisors

of

the

Reunion

East  Community

Development District was held	on Thursday, November 9, 2017 at 1:00 p.m.  at the Heritage		
Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.		
Present and constituting a quorum were:		
Carlton Grant	Chairman		
Mark Greenstein	Vice-Chairman		
Steven Goldstein	Assistant Treasurer (by phone)		
John Dryburgh			
	Assistant Secretary		
Don Harding	Assistant Secretary		
			
Also present were:			

George Flint Andrew d'Adesky Steve Boyd Alan Scheerer Mark Yahn Darrin Mossing, Jr. Rob Stultz Daniel Baker

District Manager District Counsel District Engineer Field Manager SunScape Landscape Management GMS Yellowstone Landscape ACP Communities (by phone)

FIRST

ORDER

OF

BUSINESS

Roll Call

Mr.

Flint called the meeting to order, and called the roll.

SECOND

ORDER

OF

BUSINESS

Public Comment Period

Mr. Baker: Thank you for the opportunity to speak to the Board, we received our permit		
from Osceola County to build the				
		clubhouse. The site work has been going on for some time,		
and						
construction and surveys are under way to get ready for the foundation. I wanted to ask the		
Board  for  several	considerations.  As  you know,  the	clubhouse  site  is going  to  be  in  close		

proximity to the West gate, and I think the Board's	policy for all the gates regarding contractors		
and vendors coming to the gate is that they don't	allow access until 7 a.m. We want to try to		
deliver the	clubhouse before next year's Member Homecoming Event. So, it would be helpful if		
			
the  Board  could  authorize  the  security  team  to  grant  access  to  the  clubhouse  site.  The		

Reunion East CDD					November 9, 2017		
Regular Meeting							
					Page 2 of7		
								
subcontractors are  seeking to  be  given access  at 6:30 a.m.  and they  would not  commence		
activity until 7 a.m. I just wanted to raise your attention to this		see if you had any		
				subject and			
comments. Our contractor is a very good contractor, they work at Disney and Universal. They		
are very used to being very detailed.				
Mr.	Flint:	Because that is the West gate, it is not a				
				Reunion East CDD Board issue. I'm		
not  sure  it	is  a	West  CDD  Board  issue  either,  I  think  we  can  work  with  the  POA  and		
Community Watch Solutions to hopefully address that issue. Since	you're not right beside any		
							
homes, that 7 a.m. deadline shouldn't be a problem.				
Mr.	Harding: I think	if	you tell people, and they can				
				expect the noise, you won't have a		
problem.								
Mr.	Flint:  Yes.  And	I	think  it  is  a POA  issue  because we  don't	set the  times  for		
contractor construction.  That is a private property issue, but we can get with David Burman and		
Gerald and see how we can address that.				
Mr.	Greenstein: I would definitely				
				endorse it if it were a West problem.		
Mr.	Baker: Thank you.					

THIRD ORDER OF BUSINESS

Approval of the Minutes
12, 2017 Meeting

of

the October

Mr. Flint:  Are there any additions, deletions, or		
we need a motion to approve.			
On MOTION by Mr. Harding, seconded		
all in	favor,  the minutes	of the October		
				
approved.			

corrections to those? Not hearing any,

by Mr. Greenstein, with 12, 2017 meeting were

FOURTH ORDER OF BUSINESS	Consideration of Proposals for Roofing	
	at Seven Eagles Cove	

Mr.	Flint:  We are in the process of getting a	
the resort was	
	successful in getting a proposal, do we	

proposal from a roofing company. I think

have those yet?

with

Mr. Yahn:

Mr. Flint: before.

No, we don't. Okay. We are working on getting a roof from a company that we have worked

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Regular Meeting

November 9,2017

Page 3 of 7

FIFTH ORDER OF BUSINESS	Consideration	of Proposals for Painting		
				
	at Seven Eagles Cove		

of

Mr. Flint: We were able to price. We've also got the name

get 2 proposals, and they were significantly different in terms of another contractor.

s1xm ORDER OF BUSINESS

A.	Attorney

Staff Reports

Mr.	d'Adesky:	I've got a couple of items, some more	minor than others. We finished		
											
and recorded the deed,  correcting the mistaken	conveyance	of the	golf course property.  We		
											
approved that last											
		meeting and we just got that recorded so that is	cleared up. Daniel was very		
												
happy about that. We received word from the Trustee's Counsel, Hopping Green & Sams, that		
the negotiations between LRA and the Trustee regarding the Series 2002A and 2005 Bonds that		
were not exchanged has come to an end. There was no resolution there between the parties. We		
expect to receive comments on our proposed methodology.	About	a year ago we put out a		
											
proposed methodology						It			
				looking at it from the Districts perspective.		looked at which properties		
													
are assessable under	Florida Law. Steve Boyd spent a lot of time on that, as well as George and		
					
Darrin from GMS. We never received							
						comments on that so I think the Trustee's Counsels next		
step is to send us	comments on our proposed methodology. I know this is an old issue that died		
				
and went away and we were hoping it resolved itself, but it looks like it didn't. Once again,		
these parcels would also be susceptible to O&M Assessment. The last thing I have, we did not		
hear anything from any of the landowners, but we do have a call in to the County later this week		
regarding the costs of the									
				landscape on the median. Alan did an amazing job, and Yellowstone		
too, getting together a quote for the conversion to Bahia. They also pulled together costs on		
what it would cost to remove all the								
					enhanced costs. It is a pretty				
									penny, it is over $370,000.		
Mr.	Dryburgh: And that's a legal requirement?						
							
Mr.	d'												
	Adesky: Yes, we would have to take everything out and flip it over to Bahia.		
Mr.	Dryburgh: Why is that? That does not make any sense.				
					
Mr. Flint: They	don't want to	maintain enhanced landscaping.			
									
Mr.	d' Adesky: That's the bad news. But I have good news and that is the cost of Bahia.		
The County would have to pay for	$87,000 annually if we were to convert it back. So, we will		
							
go back to the County and ask them if they would rather give us some money to maintain it		

Reunion East CDD

Regular Meeting

November 9, 2017

Page 4 of7

rather than paying that annually and us ripping it out. That would anticipate the County being reasonable on this. Mr. Flint: Are there any more questions for Andrew?

be

a happy median, and we

B.

Engineer

Mr. Boyd: I have updates on a couple items. We have been in contact with the District regarding getting signage. The signage would be at the 429 off ramp at Sinclair Road. We have been engaging in conversation with the Turnpike District, and we think we know who the right decision maker is. We are still working on that issue. We were told that there may be a reason the sign wasn't installed, but that's all the feedback I have at the moment. We are getting closer to a final decision on that. However, I think the decision will be about whether they will allow it not if they will provide it. It would have to be something that the CDD would do. The other big item is the entrance signals. We did get the final approval from the County. We have 2 contractors bidding that right now, there have been a lot of questions going back and forth. Basically, I told them to have bids back to me on December 1st, which is a Friday. I can forward them to you George and they can be on the agenda for the next meeting.

C.

District Manager's Report	
i.	Action Items List	

Mr. Flint: The first item is the irrigation turnover, I believe Daniel had provided a report	
at the last meeting. The irrigation committee convened, and I have not heard anything since that	
time. Steve provided you an update on signalization. The horse stables and community center	
are pending discussion with the resort and the ongoing renegotiation. Andrew discussed the	
allocation of 532 costs and Steve discussed the signage of 429. Alan, do you have something for	
the Board regarding the landscape restoration?	
Mr. Scheerer: Yes, I	provided the Board with a handout before the meeting. It had the	
schedule I received from Mark and Yellowstone to give everybody an idea of what the schedule	
was  for the enhancements that were  approved by the Board at the  last meeting.  The  same	
schedule was provided to David and his staff in case there  are questions from some of the	
residents. I have had a lot of	positive feedback. Starting on Monday, Yellowstone is starting on	
the removal and installation	of the landscaping at the Homestead pool. It has been suggested	
that we close that pool for the 4 days while that work is going on. We will have signs that say	

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Regular Meeting

November 9,

Page

2017 5 of 7

pool closed Monday through Friday for landscape enhancements or something like that. They		
could probably do an email blast to the residents as well.						
Mr.  Greenstein:  Were there any discussions about the Heritage  Crossing Community		
Center lease expiration?							
Mr. Flint: The current lease	expires on December 31	st	and at a	prior meeting the Board		
						
had indicated to place these on hold	on the action items list. You and I	have spoken with Daniel		
and what we are waiting for is Daniel to come back with some recommended modifications to		
the MSA that might incorporate these assets into the MSA.						
Mr. Harding: So, we just revised the current MSA?						
Mr.  Flint:  That was  the discussion,  that we  were considering amending the MSA to		
include  the  horse  stables  and  this  facility.  There  would  have  to  be	a	discussion  about the		
financial						on behalf of the CDD.		
arrangement. Right now, we phased out the financial obligation			
Hopefully the resort will come back with some suggestions.						
Mr. Greenstein: One thing I'm concerned about, the future use of this facility could have		
an impact on the arrangement that we try to reach with Encore.					
Mr. Flint: I don't know that there is any hard construction that would need to be done, it		
may just be condition issues like painting and repairs.						
Mr. Harding: Are they covering those costs?						
Mr. Flint: Yes, they have to.							
Mr. Greenstein: They have to return it to the condition it was in when they occupied it.		
We could bring those things up, as well as the long-term financing issues with Daniel.		
Mr. Scheerer: There would definitely be some extra language in the MSA regarding the		
use of this building.								
Mr.  Goldstein:  I have something to add, I noticed that the yoga instructor using this		
building is bringing in people who are not residents here.  We might need to check that out,		
because I'm not sure ifwe have insurance for that.						
Mr. Flint: We have liability insurance, I don't think the resort pays her. A lot of times		
these things are just	misunderstandings. Carlton indicated that he will look into that Steve.		
			
Mr. Boyd: Thank you Carlton.						

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Regular Meeting

November 9, 2017

Page 6 of7

ii.

Approval

of

Check Register

Mr. Flint: You have the Check Register for October that totals questions on that?

$250,425.99 are there

any

On MOTION by Mr. Greenstein, seconded by Mr. Harding, with	
all  in favor,  the  Check Register for  the  month	of October was	
approved.		

iii.

Balance Sheet and Income Statement

Mr.

Flint:  You have the unaudited financial statements. Are there any questions on that?

iv.

Status

of

Direct Bill Assessments

up

Mr. Flint: You have the status of direct bill assessments for Reunion East. Those are all to date. On the next agenda, we will show the new direct assessment schedule.

SEVNETH ORDER OF BUSINESS	Other Business

Mr.

Flint: Is there any other business that we did not get a chance to discuss?

EIGHTH ORDER OF BUSINESS	Supervisor's Request	
Mr. Harding: The sign at the back gate, off of Old Lake Wilson, has been restored. Alan	
took care of that and	I think it looks great.	I'm always getting requests about things that are	
CDD  related,  but I'd	like to  make  a distribution list to  let people know what is going  on.	
Hopefully there are no legal issues with that.		
Mr.	Flint: Just don't send anything to anybody else on the Board.	
Mr.	Harding: I do not.		
Mr.	Flint: I suggest you get the Board's blessing even though there is nothing legally	
preventing you from doing that.  Sometimes you have a message from the Chair or the Board	
Supervisor. I would be happy to review anything before you post it.	
Mr.	Harding: Most of the time it is just small things. For example, I had residents asking	
me when the sign was going to be fixed, and I want to let them know it is fixed now. People	
complain about not getting information even though we send things out and we have a website.	
Mr.	Flint: They want it in a way that is convenient for them.	

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Regular Meeting

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Page 7 of 7

	Mr. Greenstein: The information that Don puts together is very comprehensive. Moving		
on, the item I brought up earlier talking about the variance for a property owner in Reunion, is		
that	something  we  have  to	do  as  Board  business  or  is  it	something  that  can  be  done		

administratively?					
	Mr. Flint: It	would need to come back to the Board because staff does not have the		
				
authority to do that.					

ELEVENTH ORDER OF BUSINESS

Next Meeting Date

Mr.

Flint:

The next meeting is December

th 14

at 1:00 p.m.

TWELTH ORDER OF BUSINESS There being no further business,

Adjournment

On MOTION by Mr. Greenstein, seconded by all in favor, the meeting was adjourned at 1:55

Mr. p.m.

Dryburgh, with

SecretaryI Assistant Secretary	ChairmanNice Chairman