MINUTES OF REUNION

MEETING EAST

COMMUNITY

DEVELOPMENT

DISTRJCT

The  regular  meeting

of

the  Board

of

Supervisors

of

the

Reunion

East  Community

Development  District  was	held	Thursday,	November  8,	2018  at	1 :00  p.m.  at	the		

Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.			
Present and constituting a quorum were:					
Carlton Grant			Chairman					
Mark Greenstein			Vice Chairman				
Steven Goldstein							
			Assistant Secretary				
Don Harding			Assistant Secretary				
John Dryburgh			Assistant Secretary				
Also present were:								

Heritage

George Flint Andrew d' Adesky Steve Boyd Alan Scheerer Daniel Baker John Cruz

District Manager

District Counsel

District Engineer

Field Manager

ACP Communities

CWS Security

FIRST ORDER OF BUSINESS	Roll Call	

Mr.

Flint called

the

meeting

to

order

and

called the roll.

Mr.

Flint:

The

seats that were

up

as

part

of

the election

don't

take office until the second

Tuesday after the election,

which

is

November

20th

so the

existing

Board is

still

in

place

but

at

the

December meeting

we

will

need

to

administer

the

Oath

of

Office to

Trudy

Hobbs

and

anyone

else who ran unopposed.

SECOND ORDER OF BUSINESS

Public Comment Period

A  resident:    I  live

in

Carriage  Pointe  and  want  to  discuss  public  parking

in

the

neighborhood.

Last

Thursday

no

parking signs were

installed

throughout

the

neighborhood and

according to

the

HOA

they

were

approved

by

the

CDD.

I

want

to

find out where this crune from.

There

are only nine actual

parking

spots

in

the neighborhood,

we

have one-car garages and one-

car

driveways.	I

have

two

vehicles and others

in

the neighborhood have

more

and

if

anyone

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2018

Reunion East CDD

comes to visit according to the email the HOA sent last							
						week they will tow any vehicle parked		
on the street.  Where do my guests go?	There are nine parking spots,	14	buildings and there is		

not ample parking.												
Mr. Flint:  The Board will take your comment in their consideration and on the agenda		
we have an other business section so we can discuss it.								
A resident:   According to the HOA the concern is emergency vehicles and maybe the		
Board could consider having	parking on one side of the	street, that would help.		

Mr. Greenstein:  You are saying they placed no parking			both sides of the street?		
							signs on			
A resident:  Correct.											
Mr.	Flint:  My suggestion since the HOA is not represented at the meeting that the Board		
			
designate one of the	Board Members and staff to meet with the	HOA	and discuss the issue so		

that we have all the facts.  Then we can go from there.  The issue is the roads are owned by the		
Community Development District, however, the CDD has limited enforcement powers on traffic		
regulation.   They either have to  rely on the	sheriffs	office or the	homeowners'  association,		

potentially through their declarations and covenants, that may be able to enforce parking even		
though they are CDD roads.   That is why there is some	confusion and you feel  like you are		
									
getting bounced back and forth because not one entity has all the decision-making power.		
Mr. Dryburgh:  I will be happy to take that meeting.	I know there is a safety issue.		

THIRD

ORDER OF

BUSINESS

Approval of the Minutes

2018 Meeting

of

the October 11,

On MOTION by Mr. Harding seconded by Mr. Greenstein with all		
in  favor  the	minutes	of	the  October  11,	2018  meeting  were		
						
approved as presented.					

FOURTH

ORDER

OF

BUSINESS

Discussion	of Heritage	
	Crossing Community	
Center  Management  Services  Agreement	
(MSA)		

Mr. Flint:  The Board approved a draft in substantial form at the last meeting and directed	
us to move forward with it.	District Counsel provided that to Bond Counsel because we have	
potential tax issues		
because of the tax-exempt bonds.	
Mr. d'Adesky:  When we were leasing out the property on the	
	other side of this we did a	
private use calculation; you are allowed a certain fraction	
	of private use of public facilities.  We	

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Reunion East

COD

were allowed to	structure a lease	with that particular portion for	a	limited period of time,  a		

limited duration.	We	have now used up all of our private use so it has to	be structured in a way		
					
such that it is either												
	entirely used by the	public or falls within one	of the	permitted exceptions		

under the IRS code and securities law.  In this case it needs to be structured like a management		
agreement. There are specific requirements for that such as the District				
									needs to exercise primary		
control over it, it needs to not be structured like a									
				lease where you have the right of exclusivity to		
the property and there are other provisions such as the payment	needs to	be very clear and very		
									
structured, very flat.  We think we	have an idea of how to structure it				
									given the feedback from		
Bond Counsel but	as												
	presented it was not	Speaking with the				
				acceptable.		delegated Supervisor,		
												
Mark  Greenstein,  and George we	talked	about ways	we  could	structure  it to  break out the		

operational costs and factor those in.  We want to float those to the Bond Counsel at Greenberg		
today, we have a call schedule for 4:00 p.m. and we are going to talk over those ideas to make it		
permissible and keep it as close to the proposed	possible.  It is more			
				form as		complicated because		
													
this is a public facility that was built with tax-exempt bond funds.		Hopefully, we will have		
											
something to report at the next meeting.										

FIFTH ORDER OF BUSINESS

A.	Attorney

Staff Reports

Mr.	d'Adesky:	We are working on a revised methodology regarding the unexchanged		
					
bonds.   Previously we received  comments from the trustee, those  are  being worked on and		
examined.	GMS	delivered a preliminary draft that we are still	on and need to get out,		
			working			
but we anticipate more details on that at the next meeting.			

B.

Engineer

Mr.	Boyd:  I have a report	on the					
signal went						signal and I have some items to pass out.  The Reunion		
	active on October 29	th	•	I					

						came out with the contractor and Osceola County inspector		
and the inspection went well.	The county is					
						going to issue a minor			
								punch list, which they have		
not issued yet.										
The	pay	application	has	a	summary	of	payouts  to  date  and  then  the	current  pay		

application	is										
	behind that.  It requests the full					
						balance.  Since we don't			
								have a punch list from the		
County yet, work is substantially complete, there are a couple things they may have to come		
back and do.  There is sod work along the sidewalk that needs to be cleaned up.	This may be		

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more than necessary,  but	I was going to recommend that we consider  releasing  all but  I 0%		
retainage and once we get word that the County has finally	accepted the signal then we can		
						
release the retainage.						
Before you take					
		action on that there is another item that TCD brought up, that they are		
asking for a			on the signal.  It is $1,800.36 and they based their bid on the schedule		
change order			
of values that	Leftwich Engineers prepared that				
			is the DOT way of doing business and what they		
said is there are two signs that are on the plans but weren't on the	values and the two		
				schedule of			
signs are as you are heading out of Reunion that say left only and right only.	They didn't have		
the two signs in their	contract.  They are on the plans and I told them in my opinion if they are on		
				
the plans you should have included them.  They didn't include them			
				because they weren't on the		
schedule of values.  I am					
		presenting this to the Board for consideration.			

On MOTION by Mr. Harding seconded by Mr. Goldstein favor the request of TCD for $1,800.30 was denied.

with

all in

Mr.

Flint:

The District is okay

with releasing

90%

and

holding

back

10% retainage.

On MOTION by Mr. Dryburgh		Grant with all in		
seconded by Mr.			
favor staff was	of the pay application and to		
authorized to pay 90%			
withhold 10% retainage until the County punch list is received and		
completed.				

C.

Manager	
i.	Action Items List	

Mr. Flint:  The irrigation turnover issues are still in their court.	My	understanding is it is		
getting closer to coming to				
		fruition but at this point there is no action for us.  The signal we just		
discussed.  The allocation of 532 costs,		I did get a call from		
		District Counsel did send the letters.			
the apartments, they left me a voicemail, I called them back and never heard from them again.		
Mr.	Harding:	Would it make sense for someone on the CDD along with legal to go out		
				
and meet with every one of these people?				
Mr.	Flint:  This guy is in another state.				
Mr.	d' Adesky:  Most of the				
		people I mailed it to were companies based in other states or		
they are registered agents in Tallahassee or not here.  It is not a	of knocking on their door.		
		matter			

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I think else.

the apartments are

one

of

the only ones with a physical location here versus somewhere

Mr.	Flint:	I	frankly don't	expect that we are going to	get	anyone to volunteer to pay		

														
anything.  We have	done our effort, sent the	letter, we	have asked so the next question is do we		

want to take some													
		action or uninstall on the	south side	of the road and	basically vacate the south		

side of 532 and just	maintain the median and the north side?  They are typically headquartered		
					
somewhere else they are focused on their bottom line.						
Mr.	Greenstein:  Did our letter make	it clear that we will abandon support?		
				
Mr.	Flint:	Yes.												
Mr.	d'Adesky:	It was pretty	clear and Supervisor Harding				
							
											helped out with some of the		
language as well.														
Mr.	Greenstein:	As long as	there is	no need for an additional step of telling them you		

really mean it now, I see no alternative but to follow through.					
Mr.	Harding:  What is the cost of	maintaining that one side?				

Mr.	d' Adesky:	It was in the $20,000	range I believe.	The center was more expensive		
												
and that was														
	allocated as 50% of the cost to them and 50% of the cost to us.		
Mr.	Flint:  The letter allocated 50% of	the median on front footage and 100% of the south		
to each property and the dollar amount was in the letter.						
Mr.	Harding:	What is this cost compared to the overall Yellowstone cost, what is the		

percentage?							
Mr.	Scheerer:	I didn't	bring	that	with me today.	I know we		

information on how the split was done and they allocated it by location.		
Mr.	Flint:  The total cost was $170,000.			
				
Mr.	d' Adesky:	That	is  for	everything  including	the  north		

gave the Board

side  for  which

all

we

the

are

responsible.	will put in Bahia and it will revert to the County.			
Mr.	Flint:  We				
							
Mr.	Dryburgh:		How much is the Bahia?				
							
Mr.	Stultz:  We will have to remove all the plant material and there is a lot oflabor into		
							
that.							
Mr.	Scheerer:		I didn't bring a map but we did it by section.	532	south side by Wells		
							
Fargo  was	$42,000 to	uninstall.   Section 2 by the McDonalds lot	is retrofit irrigation, non-		

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irrigated Bahia, removal, all that	stuff was $24,500.		Section by	McDonalds and the first entrance		

to the Lakes, the apartments was $53,230.  The remaining section was $52,430.		
		Mr.	Harding:	If	we look at the total cost of Yellowstone for all	CDD property, what is		
																												
the grand total and what is the $173,000 as a	percentage of the whole?				
																							
		Mr.	Flint:	It is 20%.																	
		Mr.	d' Adesky:  That is	including the north side.								
																					
		Mr.	Flint:	That is the north the middle and the south.							
														
		Mr.	Greenstein:		I	think there will be an additional development		adjacent to the Publix		

property, which is										than											
							more in front of us												
																		anything else.  Maybe	because	of the fact that it isn't		
																												
cheap	to	rip everything out, maybe	we can table it and revisit	it	when the property across the		
																											
street	is	developed then we will	go	to them upfront not after the fact and try to get them on		
board.	I																										
			don't like the fact that it costs so much to	serve the retail.  Let's table it and revisit it		
																							
down the road.																							
		Mr.	Flint:  On the action items	do we just										
																			want to put a hold on the status?		
		Mr.	Greenstein:	Yes.																	
		Mr.	Flint:  Don brought up	the stop											
					Scheerer:										signs and we have that on the list.		
		Mr.			I received two requests regarding stop	signs on the east and west side of		

Reunion, one was to	replace any of the faded stop signs.  I	have five left on my last ride through		

that	we	will	be	changing  out  next  week.  During  the  budget  process  we  anticipated  the		
									
refurbishment	of	all		of	these sign posts throughout Reunion.	We put a	dollar amount in the		
														
budget that was adopted by this Board in			do that and I am in the process of obtaining		
																		August to				
two	additional bids and that would	be to clean,										
																			sand, and paint all the sign posts within Reunion		
CDD.	I have also talked to Mr. Williams at the										
																			POA and he said they would be more than happy		
to  participate  because  the  alleyways  are  private,  the  CDD  does  not own the  alleyways  or		
signposts and	if we are going to have a	vendor out here doing them all				
																									anyway.  I think we will		
have more than enough money to fund the project and once I	get the information, I will provide		
it to	the	Board.	To	the		best	of	my	knowledge	all  but five	stop  signs  are  DOT reflective		
																					
engineered grade.																							
		Mr.	Harding:	Have we gone through the transponder system?				
												
		Mr.	Flint:  No, John do you	want to comment on that?							

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Mr.	Cruz:	I have a breakdown as to the questions we	have about	what each bid offers.		
																				
The first one is to provide an	access via card.  ACT does provide access through cards.  They		
										
also provide a long-range transponder access and we can have both simultaneously with ACT.		
As far as any similar hidden transponders they said they could do it but wouldn't recommend it,		
there are no good products out there for them.	They recommend just	using the decal style for		

access.  Cost for	cards is $4 to $5	per card, the	long-range transponders $17.80 to $19.80 per		

transponder.  They can	provide locks for the pools estimated at about				
																$4,000 per location.  As far		
as if current	cards can be used they are still looking into it.					
								
Bennet Protective Services	seemed to be out of	line and they				
																have not provided the cost		
of the cards	or								The locks for the pool they can do but it would drastically		
			transponders to me.				
increase	the	cost, but they	couldn't give me figures.							

ACT wasn't sure if they	could use the current cards that are in circulation.		
											
The last one is the card system that the Resort uses for their units.  They can provide card		
access, they do not provide any long-range transponder access.					
The cost of																
				cards 45 cents up to $250 and they can do	locks on the pools, I don't have		
																		
those figures and current cards	would not be able to be	used on their				
																system.  The main objective		
was to																				
replace the system in	general and have the ability to access the property without having to		
									
use a card or anything.																
Mr. Harding:  Where is the HOA and David Burman as far as the system?		
Mr. Cruz:  They are going off of what our recommendation is.				
Mr. Harding:  Are they up to funding it?								
Mr. Cruz:  A shared cost.												
Mr. Goldstein:  It looks like you are saying ACT	gives us the most versatility.		
																	
Mr. Cruz:  There are pros and cons.  They are the cheapest, however, they do not provide		
the long-range transponders.														
Mr.	Goldstein:  If there is no way	around that then look at the				
							
																other two and of the two		
we only have one that is	willing to give you a report on	cars.					
											
Mr.	Cruz: ACT is already out here,								
												they maintain the gates.				
Mr.	Scheerer:  They did the install as well over at Liberty Bluff gate that was recently		
				
approved and installed by ACT.  They do all the maintenance.					
Mr. Dryburgh:  Are you comfortable with them?							

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Mr.															
	Scheerer:  Yes, we have that system in another property.				
Mr.															
	Harding:  Is that your recommendation?						
Mr.	Scheerer:		I	don't have	experience with the other two vendors.	I know Ying just		
											
because of	hotel/motel hospitality stuff.  ACT is	somebody we have used for a number of years.		

We had a call with Lorraine and one of the things we					
											talked about is how are you going to issue		
the stickers for the cars, are you going to give two per household?  Are you going to charge them		
to go to this system?		I know when we did it in	Melbourne the	Board chose to charge each		
															
household $10 that is now $20 for a sticker.								
Mr.	Harding:  They still have the option of using their card.				
					
Mr.	Scheerer:	If	they didn't want the sticker they have the option of using the card.		
					
Mr.	Harding:  It is really a convenience.								
									
Mr.	Goldstein:  We pay for cards all along here, they don't give them to us.		
			
Mr.	Grant:	Between the HOA and us we are putting $36,000 into this asking the people		
				
who actually live here to put $25 down per car.								
Mr.	Goldstein:  We have to do something							
									because our system doesn't work.		
Mr.	Scheerer:	I think you can't add any more is the issue.				
						
Mr.	Cruz:	The	current cards that are active in the system before it went down are still		
						
active.  As long as they are used within 90 days they	won't be out of	date.			
Mr.	Goldstein:  It sounds like our whole system could go down at any time too, right?		
			
Mr.	Cruz:  No,	because each gate entry is on its own.  The server is already down.		
					
Mr.	Greenstein:		The only	question I have is whose contract			
													vehicle is it.  Is it a master		
association contract or is it a CDD contract?	It can be jointly funded because when we first		
brought this up and were looking at it before the system failure, we were looking at it strictly		
from a							We had some discussion about who bought the equipment in		
convenience point of view.			
the first place because the											
					administration of the system was	definitely the master.  Aegis handed		
														
out the cards and controlled	issuance	of the cards through your auspices.			
										
Mr.	Flint:	My	preference  would  be  the  master  association's  contract.  They  have  a		
						
contract with the security company, they are issuing the cards.				
Mr. d' Adesky:  From a benefit standpoint,	if you look at it from a public/private benefit it		
is almost purely private benefit.										

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			Mr.	Greenstein:	It is the	front gate	to the resort overall even	though there are properties		

																				
in	there that are CZ properties as	well.									
											
			Mr.		Flint:  We would do a cost share just like we do for security services.		
																					
			Mr.		Greenstein:	I'm assuming	Alan being the CDD's representative on this being on the		

ground level	hopefully,	we can agree	to	which system we would recommend but the overall		

decision as to which		to go with is the Master					
								system		Association's decision.		
																			
			Mr.		Cruz:		Oraine wanted to get a feeling for your thoughts.				
												
			Mr.		Greenstein:  Which direction do	you want us to go in?				
			Mr.		Cruz:		I am tom	between Ving and ACT.					
															
			Mr.		Greenstein:	But this does not give us a transponder.  To me that is a non-starter, it		
											
doesn't meet our specs.													
			Mr.		Flint:  How would this integrate with the Resort's system?				
																					
			Mr.		Grant:	That is the problem, the Assa Abloy is the system the	Resort is using and if		

we went with that the benefit at least on the Resort side and the gate side would be a guest		
staying with the Resort could use their key, swipe it and come in				
																	instead of waiting in a line to		
come in and get their pass waived in each time.					
			Mr.	Dryburgh:  There is no way that ACT can work as a room card?			
			Mr.	Cruz:  No, there is no	way for that system to				
					Goldstein:  A while back I					communicate with the Resort's system.		
			Mr.			talked to Lorraine about a system that one of the condos		

on Old Lake Wilson uses.  When you check in you get a barcoded window sticker that scans,		
they	print it	out.		If your guests are	checking in through the gate when they get their check-in		

information they print a pass for the car that has a		it.  They don't have to go		
																scanning code on			
back	to you ever	again, it scans it and checks them in and out and when checkout is gone it is		
									
gone.	I am familiar with those				He told me our system was capable of doing that two		
										systems.			
years ago.																		
			Mr. Cruz:  In													
								theory those systems are good and from all the feedback I have gotten, they		
fail a lot.  A lot of times the	lights don't catch the barcode and you have someone sitting there		
												
fiddling with it.  Imagine someone										
											fiddling with the pass and the people behind them are not able		
to get in.  We	have a system that we use	for	the passes and I can reach out to them and see what		
options they recommend.													

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	Mr.																					
		Harding:  Right now the people who are coming in are short	term renters.	Your card		
																					
doesn't  give  them  access  so  we  are		not  changing	anything.   We	are	improving	it  for  the		

homeowners.																					
	Mr. Cruz:  The																			
				current system never offered an option for guests.						
	Mr. Flint:	Resort guests have to go through the guest lane.								
											
	Mr.	Cruz:	Yes,	they always have to come in through that first light.  They get a pass		
								
issued and every time they go out and come back they have to show the guard the pass.			
	Mr.	Greenstein:		I	would have hoped that there would have been a resident sub-system		
							
that would interface with the master system and maybe at some point that will happen.  The		
resident population is a lot smaller than the Resort population.   Would it be a bad thing to come		
up with a transponder system that is resident only?										
	Mr.	Grant:	It	is not impacting the	Resort significantly today. Reunion Resort Salamander		

is representing the 260 Wyndham units and another 300 units so that is 560	units in total.  There		
																						
are another almost thousand out there in	rental that I can't solve their IT						
																	issues and Encore, Bears		
Den and what is going		on	in and around the	water park a year from	now will be another 300		

units.	Even if it did solve	Salamander/Reunion Resort's access issues it is	really only a third of		

																						
the rental population.																				
	Mr.	Scheerer:  ACT does make a license plate reader as well but it is $85,000 and you		
				
need two.																						
	Mr.	Goldstein:	Let's solve the	issue for the residents.									

	Mr.	Harding:	I	think so too.	I	think we ought to go with	ACT and if people want that		

																		
added service, they						I													
			ought to pay for it.			don't see that as a problem.							
																		
	Mr.	Dryburgh:  Do we need																
							Board action on that or just	make the recommendation?		
																	
	Mr.	Flint:	I don't	know how we are	going to split the cost yet.   You are looking for		
															
direction basically.  You are going to get with David and it seems like the preference is ACT.		
	The speed limit signs are next.																
	Mr.	Scheerer:	I	touched base on that earlier.  The gentleman I was working with to help		
							
get the sign posts in the right location, had surgery and was out and he is back and we relocated		
the one by the waterpark because it was sitting directly underneath an oak tree and I	met with		
Mr. Goldstein last week and we identified the spot and installed that pole a	couple days ago.  We		

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are pre-programing all the speed limit signs and all we have to will be done as quickly as possible.

do

is

attach

it to

the

poles and that

	Mr.	Flint:	Andrew and I are still working on the policies.  Potholes on	Sinclair, Alan		
contacted the County and no work is projected to be done before	December.  The	other item was		
											
in an email, stocking the ponds with fish.  You wanted staff to look into that.				
	Mr.	Harding:  I guess that is typical in some of the CDDs.							
	Mr.	Flint:  We only have two	ponds and they are in very good condition.  Sometimes we		
								
will stock	ponds or lakes with carp if we have an issue with algae and hydrilla because they eat		
				
the algae and			a natural way.  If you have midge	or mosquito issues then		
			hydrilla.  It is more of				
sometimes	you will stock with bluegill, sunfish and bass.								
	Mr.	Harding:  Is it costly?									
	Mr.	Flint:	The carp are $8.50 each, it can get expensive.	You have to have a permit to		
stock them with carp and then you have to have fish grates on all outfall structures.			
	Mr.	Boyd:	The grates cause problems by filling with								
						debris during a storm event.		
	Mr.	Harding:  You have the									
					experience so let's not do it.								
	Mr.		Flint:	It is up to the Board if that is something you are interested in we can bring		
back information.  Applied Aquatics is our lake maintenance			and we would ask them		
						contractor			
to give us								on how many acres you		
	recommendations.  You stock it on a per acre basis depending			
can put so many carp per acre in the	pond then you can modify your permit and modify your		
outfall	structures.	If you	are doing it	for recreation the question is do you want	a lot of people		
							
fishing in the ponds?										
	Mr.		Harding:  No,	I don't think that is the purpose.  I said I would bring	it to the Board,		
							
they said it	promotes a lot of good things.  I will rely on your	experience.	I will tell them they		
										
can come to the next meeting if they want to talk about it.								

ii.

Approval

of

Check Register

On MOTION all in favor the

by Mr. Greenstein seconded by check register was approved.

Mr.

Goldstein with

iii.

Balance Sheet and Income Statement

A copy

of

the

balance

sheet

and

income

statement were

included

in

the

agenda package.

11

November

8,

2018

Reunion East

CDD

iv.

Status

of

Direct Bill Assessments

A

copy

of

the

status

of

direct bill assessments was included in the

agenda

package.

SIXTH ORDER OF BUSINESS

Other Business

There being none, the next item followed.

SEVENTH ORDER OF BUSINESS

Supervisor's Requests

There being none, the next item followed.

EIGHTH ORDER OF BUSINESS

Next Meeting Date

On MOTION by Mr. Harding seconded by favor the meeting adjourned at 1:58 p.m.

Mr.

Goldstein

with

all in

Secretary/Assistant Secretary

ChairmanNiee

ChfH:fffl

an

12