MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  Regular	Meeting  of the  Board of Supervisors  of the		
			
Development District was held on Thursday,  October 12, 2017 at		
Crossing Community Center, 7715 Heritage Crossing Way, Reunion,		

Reunion  East  Community

1:00 p.m.  at the  Heritage

Florida.

Present and constituting a quorum were:

Carlton Grant

Mark Greenstein

Steven Goldstein

John Dryburgh

Don Harding

Also present were:

George Flint Andrew d' Adesky Alan Scheerer Mark Yahn Darrin Mossing, Jr. Brian Martin Chris Bowers Daniel Baker

FIRST ORDER OF BUSINESS

Chairman

Vice Chairman

Assistant Treasurer

Assistant Secretary

Assistant Secretary

District Manager

District Counsel

Field Manager

SunScape Landscape Management

GMS

Yellowstone Landscape

Yellowstone Landscape

ACP Communities

Roll Call

Mr. Flint called the meeting to order, and called the roll.

SECOND ORDER OF BUSINESS

Public Comment Period

There not being any, the next item followed.

TIDRD

ORDER

OF

BUSINESS

Approval of the Minutes

14, 2017 Meeting

of

the September

we

Mr. Flint: Are there any additions, deletions, need a motion to approve.

or corrections to

those?

Not

hearing any,

Reunion East CDD

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On MOTION by Mr. Harding, seconded by Mr. Goldstein, with all
in	favor,  the  minutes	of	the	September  14,  2017  meeting  were		
						
approved.					

FOURTH ORDER OF BUSINESS

Consideration

McDirmit Davis

Auditing Services

of	Agreement	with	
&	Company to	Provide	
for the Fiscal Year 2017	

Mr.	Flint:  The District is						
			required to have an annual independent audit performed. The		
Board went through a bidding process as prescribed by the				
					statutes and you selected McDirmit		
Davis to provide those services.						
Mr.	Harding:							
		That's required every year?					
Mr.	Flint: Yes, it is an annual requirement and it is filed with the State	of Florida.			
Mr.	Harding: Is $5,100 the normal price?					
									
Mr.	Flint: Yes, that is a	multiple year price and it is consistent with other prices.			
						
	On			Dryburgh, seconded by Mr. Goldstein, with			
	MOTION by Mr.				
	all in	favor, the Agreement with McDirmit Davis & Company to			
	provide Auditing Services for the Fiscal Year 2017 was approved.			
FIFTH ORDER OF BUSINESS	Consideration of Enhancement Proposal		
				from	Yellowstone	Landscape	for		
				Hurricane Tree Replacements			

Mr.

Flint: I am going to let Alan explain the Enhancement Proposals.

Mr.  Scheerer:  At  the  last	meeting,  we  discussed  the  hurricane  and  what  would  be		
			
happening post hurricane. There was some direction given to staff to get with Yellowstone and		
Mark Yahn's group SunScape Consulting to take a look at the trees that were down, because we		
did lose a lot of trees. There were					
meetings onsite with Mark and Yellowstone, they assessed all		
these locations that you see					
before you on the map in your agenda. There are recommendations		
to remove the stumps,			If we choose to remove them we can get		
which we left in place for now.			
them out relatively easily. Their					
recommendations are in the		
			proposal and the proposed locations		
are on the back. Obviously, this is a	discussion item, there may be some feelings among the		

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Board that some	of the trees don't need to  be put back or you may	
recommendation	of SunScape. I think	
	Mark, Rob, Chris and everyone	
putting this		
together. I'll allow Mark to talk about it a little bit more.	

choose to else did a

go with great job

the of

Mr. Harding: I have some	concerns. I'm not sure if we want to replace all the trees with		
				
more trees.	I know in one of the proposals it said you didn't have to do	the same type of tree.		
From what	I've heard from David Burman and others, they feel like some	of the big mistakes we		
made in the community were to put trees between sidewalks and curbs. Once the trees grow they		
end up  busting up  the  sidewalks and  causing  even more  maintenance problems.  I  do  think		
removing the stumps makes sense, and even removing some trees that are leaning, but I wonder		
if it might be better to put				
	bushes back in. I think aesthetically it would look fine, and it would be		
more economical. I know this is				
	budgeted but I don't know if it's necessary.		

Mr. Scheerer: It is not budgeted, this is in direct relationship to the hurricane		
no money				
funded for that. We do have			
	money, but this is a non-budgeted item.		
Mr. Harding: All the more reason to be conservative in our approach.		
Mr. Goldstein:  Many people	thought a few	of those trees were obstructing		
				
sight around the corner.				
Mr. Harding:				
Mark, what do you think about	putting bushes back versus trees?		

and

the

we had

line of

Mr.  Yahn:  When we went out and looked at this area,	because it was not just CDD		
						
property, the trees we had the most problems with were Elm trees. It's a common problem with		
Elms, they have an attack root and they develop bigger canopies when they grow an anchoring		
root system. The street tree plan for	Reunion, I'm not sure of	its	origin, but it was always pretty		

strict as far as what went where. In this particular area, we came up with an Autumn Glaze		
Maple, which is a maple tree that is used elsewhere. The maple will get quite large, but they will		
not have a canopy  like the	Elms. I	think it is important to	maintain the street tree presence		

throughout Reunion, for the overall aesthetics. You could not			
			replace any of them, that is your		
choice. But, we believe you should stay with the street tree theme and rhythm, and try to use		
trees that root better and don't get as wide. The tree out front could be any nwnber of things. We		
tried to look in your interest about what would be				
		replaced but also the size of the tree that we		
would put.						

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Mr.	Harding: This is an	unplanned expense from the	hurricane, and it's going to cost		

around $43,000. Now I'm confused about how we	do some of the pool areas, because it seems		
like a lot of the work at the pools have to do with a pure lack of maintenance. Maybe some of		
that									
maintenance has been lacking because of the						
			hurricane, and I can certainly understand that.		
Between the two projects maybe we should revisit and make sure we are budgeting properly.		
Mr.	Flint: Just keep in mind, you do have 2.8 million					
				dollars in your Replacement Fund.		
The fact that you had a hurricane and you're only looking at $43,000, that is not a	significant		
expense.									
Mr.	Harding: I understand that, but I think we should be as frugal as we can.	I think it's		
the right thing to do.  Sometime in the	future, I'd	like to  see our	assessments  go down, and		

whatever it takes to get those down I would like to do. I would like to see a different approach as		
to how we allocate costs. We could assign a member on the					
				Board to go along with Mark and		
Yellowstone to the pool areas. Maybe we could have a not to exceed number that we approve		
today or something along those lines. Mark do you want to say something?			

Mr.	Greenstein:	I apologize for my late arrival, at one point I didn't think I was going		
				
make it at all. I take it	the main thrust of the discussion on		
		replacement trees is the price tag,		
that correct? What is driving this discussion, is it the price tag?		

to is

Mr.	Harding: The price tag, yes. One of the things I	always heard from David Burman		

was that we shouldn't be putting trees between sidewalks and curbs. Mark has corrected me on		
that by						
explaining that there a lot of trees that don't cause those		
				problems, so maybe we just had		
the wrong trees.					
Mr.	Greenstein:	I	looked at the plan, and my takeaway without having discussions with		
					
anyone on this is that I	believe this represents less			
			inventory than what we lost. In other words,		
this is not a one for one replacement. It looks like modifications have been made to spread out or		
change the type of tree that is going in so we don't use as many trees as we have before. There is		
a particular look, and it's another issue if you have line of sight issues, but most of the trees that		
we lost are on the par 3 side of the street on Excitement			
			Drive. You can see that they are missing		
the most when you are leaving Liberty Bluff, you probably don't notice them so much when you		
are coming into Liberty Bluff. We could pull the stumps out and return it to grassy knoll and		

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maybe people wouldn't notice,

there were trees.

but

there is definitely a pattern as

you

go

around the turn that

Mr.

Dryburgh:

So,

you're

suggesting it is going to look odd?

Mr. Greenstein:	It was planned that way.	If we had an insurance policy that said they	
would replace what we lost minus a certain deductible, we go ahead and replace it. We insure	
ourselves by having a reserve fund. Personally, I was satisfied with the idea that we were making	
modifications and that	we weren't just going to	be plugging the same trees back in the same	
spaces.			

Mr. Goldstein: The eight trees that are going to go in on Excitement, how many trees are they replacing? Is it half the amount that was previously there?

Mr. Yahn: We replaced all of Liberty Bluff, on the right side we are only replacing six so we eliminated around 4 right there.

Mr. Goldstein:	I	can see the	
come around there it is	obvious that	
that side thcmgh?			

consistency		
problem on the par 3 side, because	
the trees are gone.	We are actually going to put	

when you less in on

Mr.

Mr.

Mr.

Yahn: Yes, because there is a streetlight there and also signs to cross the road.	
Goldstein: So, we are replacing about 2/3	of the trees?	
Yahn: Yes, around that.		

Mr.

Goldstein: I think that is reasonable.

Mr. Yahn:

half.

It's

the same along Heritage,

we

aren't

replacing all

of

them

but more than

Mr. totaled over

Harding:

$60,000.

We have a Now I see

lot of landscape items, an item for $20,475.

in the original package that

went

out

it

Mr.

Flint:

That

is separate.

That

is

not

related to the storm.

Mr.

Scheerer:

That

is

all

discussion Don,

we

are

not

there yet.

Mr.

Harding:

This says Homestead Pool, Heritage Crossing,

so

what's

the difference?

Mr.

Flint:

That

is a budgeted item unrelated to the storm. We are going to discuss it.

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Mr.			
Scheerer: The street tree discussion is a separate item in the agenda that deals directly		
with  the  hurricane  cleanup.  The  request  was  made  by  the	Board  to  get  with  Mark  and		
			
Yellowstone and evaluate the trees and bring you guys back recommendations. When we get to		
the pools, all those items are budgeted. The items starting after this are all budgeted.		

Mr.							
	Harding: So, this $28,000 has	do with the $59,000?		
				nothing to			
Mr.	Scheerer:  Correct.	Right  now,  we  are  only  talking  about  the  $43,000  and		
					
recommendations by staff based on the direction of the Board to	evaluate the down trees.  It		
								
the discretion of the Board what and if you want to move forward with.		
Mr.	Harding: From a						
		budget standpoint, even the			
					$43,000 is kind of miscellaneous?		
Mr.	Flint: The	$43,000 is related to the storm.				
						
Mr.	Harding: I know that.					
Mr.	Flint: You have 2.8 million, so you can afford it.			

the is at

Mr. Goldstein: You might want to look at it from a different angle. How many people will be at the next meeting very upset that we have $2.8 million and we could have spent $43,000 but we make a decision to spend only $23,000 and the community looks a little sparse. I think you are going to have upset residents.

Mr.

Mr.

Mr.

Greenstein: They would start asking when will we be putting the place back together. Goldstein: I'm already hearing that.
Scheerer: Yes, we are already getting some of that.

On				
MOTION by Mr. Harding,	Goldstein, with all		
	seconded by Mr.			
in favor,  the Enhancement Proposal from Yellowstone Landscape		
for Hurricane Tree Replacements was approved.			

SIXTH

ORDER

OF

BUSINESS

Consideration of Enhancement Proposals from Yellowstone Landscape for Pool Landscape Upgrades

for

Mr. Scheerer: In CDD pools with the

your agenda, there is a group exception of the Seven Eagles

of proposals pool. I had a

for landscape enhancements discussion with Mr. Harding

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																Page 7 of 13		
																						
prior	to the meeting about some														
									maintenance items, which are easily corrected, and those will be		
corrected.	To follow	up	on that discussion, we did pull Yellowstone	staff for a couple of weeks		
to assist with the hurricane			they are a little bit behind on the detail. We will get all the		
								cleanup so			
pools back on the detail		schedule as quickly as possible. So,							
																during the budget process last year		
leading up to the proposed budget for 2018 in May, the staff here, SunScape consulting, and		
Yellowstone staff went	through and evaluated a lot of the property in the community.	We tried to		
									
come up with some items that have been neglected for years. When I say neglected,		as George		
alluded to in a previous	meeting, I just mean that there were	a lot of things that got left off		
											
because of the downturn	of economics in the country	and now were back and can make those		
improvements.	The plant															
								material here is 13+ years old, and there is a life expectancy on plant		
material. A lot of these pools have needed to be looked at	closely, so we got with everybody and		
																		
came up with what we	thought was a very good plan	for	a replacement. As part of	the budget		
process, all these items along with a	couple of handouts I gave you is	funded in your budget. Just		

because it is	funded does not mean that you have to	approve it, but we hope that you will after		

some	discussion. All	of	these items were part of the proposed	budget and that was adopted in		

August as part	of the 2018 budget.	There are some time frames for installing, removing, and		
												
replacing the landscaping. I know we	would like to		get it done as expeditiously as	possible.		
																	
Every item here was carefully examined by Yellowstone,	SunScape, and staff and we	think this		
																			
represents what	is needed to bring the pools back up to	the level they need to be. We can discuss		
these however you want, are there any questions?											
	Mr.	Harding: From a cost standpoint, just forget the budget, it just seems like a lot. I just		
																							
got done touring Homestead and I went to Terraces and the Heritage Crossing pool. It just seems		
to me	like a lot	of money for	something that looks like better	maintenance could take care of		

especially now that the hurricane has		passed. If you		go over to	Homestead, it seems like the		

weeds and things coming up through pavers and trash could all be fixed by staff.				
	Mr.	Scheerer:	Those are the items that we prefaced this discussion with.				
									
	Mr.	Dryburgh:  I		think his  point is that it is		$60,000.  You could spend $15,000 and		
																							
everything could be upgraded by simply having proper maintenance.					
	Mr.	Scheerer: That might have been the case 5 or 6 years ago, but a lot of these have		
declined too far and need some work to get them back	to the level we like to see. That's why we		
																
have been budgeting for this.															

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	Mr.	Goldstein: So, have they gotten to a point where they are not maintainable because of		
					
age? Do they need to be replaced?						
	Mr.	Yahn: We identified about a year ago the material	we thought could be renovated and		
										
were fine. We have not neglected any plants groups, but we felt that some were too far gone and		
good maintenance practices were not going to bring them back. Yellowstone has been doing in-		
house  design work  here  for  a  number  of years,  Jack	Simmons  was  familiar  with it,  so  he		
									
partnered with me and we took our first pass	through. Jack came up with the concepts for 532		
							
and Reunion Boulevard.  When we did our pass	through, we identified the areas of concern.		
								
About 6 months ago we went back through them again.  The first  step  is demo, to take out		
everything that is not going to stay and then find bed spaces for the new material that will go in.		
From your standpoint, we made sure that we got the right plant material identified that needed to		
be	replaced and what should go back in to make sure we. don't make the same mistakes again.		
			
All  these  proposals  really  do  is  address  the  understood,  but  every  case  calls  for  irrigation		
adjustments. All the irrigation gets respaced and reset. For whatever reason, the plants here look		
tired. A lot	of the	hardscape around the pools are in great shape, the pool coating and fencing		
						
looks ·great.	The landscaping really seems to be lacking though and maintenance alone will not		
bring it back.							
	Mr.		Harding: Will some of this make it easier to maintain?		
										
	Mr.		Yahn: That is always the goal. When we choose plants, we want to stay with the		
Reunion plant list. We always look at using less of what is causing problems though. We want it		
to be aesthetically pleasing but easier to maintain.					
	Mr.	Harding: This price includes irrigation?					
										
	Mr.	Yahn: Just						
				adjustments to outlet spacing, the underground piping is fine.		
	Mr.	Harding: I just think when you walk around	Homestead, it wouldn't take $13,000 to		

make it look nice, you could just clean it up.						
	Mr.		Greenstein:  Alan,  when  was  the  last  time  we  authorized  a  requisition  for		
										
enhancement of these areas above and beyond normal maintenance?		
	Mr.	Scheerer: I can't recall that we have done that at all since I have been here. I've been		
										
here 12 years. This is the first time in a long time. Linear Park and Reunion Boulevard have been		
mentioned several times and we talk about how beautiful they are, that all falls within the same		
category.									

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Mr.							we have to live with what		
	Greenstein: If we were still in the depression, I would say			
we've got because we can't improve it. This is a combination of			
							enhancement and maintenance		
because we have plant material that is on the way out and needs			
							replacement. We don't want it to		
get to the point where people walk in and say they see a	bunch of weeds and the cover is gone.		
								
Mr.	Scheerer:	If you look at the	pools, there is an extensive	amount of landscaping at		

										
every pool here.							both inside the fence and		
	There is a lot of landscaping just at Homestead pool,			
outside the fence.									
Mr.	Dryburgh:  For the	landscaping  to  not  have  been touched  for  12  years,  we  are		
					
amortizing costs here. It is actually a very small					
					amount per year when you look at it that way.		
You have to just look at it as an amortization expense.					
Mr.	Scheerer:	Really,  we  are just reinvesting  in our community.  That's what we are		
				
looking to do here.									
Mr.	Harding: I think I am going to give up again.					
						
Mr.	Greenstein:  It's not	a capex item,  we  are not	talking big  dollars here.  This  was		

planned for and we have not put any	money into these areas in over 12	years. I think it is time to		
							
do it.										

Mr. Mr. small items Mr. this time.

Scheerer: Once this is all done, it just goes back to maintenance. Dryburgh: May I make a recommendation to you Alan? When you've got 5 like this, will you make a summary sheet? Scheerer: Of course, I can absolutely do that. My apologies for not having done

On	MOTION by Mr. Dryburgh, seconded by Mr. Goldstein, with		
all			
	in	favor,   the  Enhancement  Proposals  from   Yellowstone		
Landscape for Pool Landscape Upgrades was approved.		

or 6

that

Mr. Scheerer: There are a			
		couple other items that were handed out before the meeting that		
are somewhat related. Mark, you alluded to the Frank Garcia			
		Landscaping earlier do you want to		
explain that?				
Mr.	Yahn: The proposal from			
		Frank Garcia Landscaping is		
			broken down by the various		
areas. We've done palm tree	restoration and tree maintenance	in a number of areas. The most		
					
critical areas are the ones that involve pool areas because that work should precede the landscape		

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renovation. I think the pool areas of both proposals are critical because they go hand in hand with what we just approved. The rest of the proposal you could do whenever you want, but I would say it's all overdue.
Mr.	Scheerer: All of that landscaping work is	budgeted for.  An area that we did not		

budget for is 532.					
Mr.	Flint: That's $23,000.				
Mr.	Scheerer: Yes, it is. I know there is a need for it at some point, but the pools areas all		
			
need to be done.					
Mr.	Dryburgh: I don't feel	obligated to spend any money on that area until we hear back		
					
from our neighbors. We need to know what they are willing to spend and until then I don't feel		
like we should spend a penny on it.				
Mr.	Scheerer:  There's some homework that we are doing and I've been talking with		
Andrew about getting some	additional prices if we watch to convert that back to unirrigated		
				
Bahia, There are three items on the Enviro Tree that are not included in this year's budget;		
section l, section 14, and section 10 will be revised. As Mark said, a lot of the Elms there went		
down and it will be a smaller number now.			
Mr.	Flint: What about Spine Road?			
Mr.	Scheerer: We can bring that back.			
Mr.	Greenstein: Have we done this before?			
				
Mr.	Scheerer: Yes, we did it last year at the entrance on Reunion Boulevard.		
			
	On MOTION by Mr. Goldstein, seconded by Mr. Dryburgh, with		
	all in favor, the Enviro Tree			
			Proposal excluding Section 1, Section		
	14, and Spine Road was approved.			

SEVENTH

ORDER

OF BUSINESS

Consideration

of

Corrective Deed

Mr. d' Adesky: A while back, there was a tract of land that was conveyed form LRA to the CDD under a cooperation agreement. That was intended to transfer a road parcel but due to the odd platting of that particular parcel we added some private land that was not intended to be conveyed. To correct that, we have had to go back and Daniel is working on a survey of the areas which are platted to get that fixed. The survey should be completed in the next couple of days. To make sure this is done expeditiously because I know Daniel needs it done, I would ask that

Reunion East CDD

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2017 of 13

this item be			
approved subject to staff review. Once he gets that survey to us we will review the		
legal side. The Board can ratify it at the next meeting.		
On MOTION by Mr. Harding,	seconded by Mr. Dryburgh, with all		
			
in favor, the Corrective Deed and authorization for the Chairman or		
Vice Chairman to sign off was approved.		

EIGHTH ORDER OF BUSINESS

Staff Reports

A.

Attorney

Mr.	d' Adesky:  I'll go ahead and report on the 532  action item  I passed out.  This is		
dealing with the right of way maintenance and our interlocal	agreement with Osceola County.  I		
					
did confirm that we, along with the County, don't have any legal basis to force anybody to pay		
these costs. After talking it over, we decided the most effective way is for the County to appeal		
to the public good. In the letter we are sending out we will be asking for a contribution, and the		
letter shows the total numbers.				
Mr.			st		
	Harding: So, we are giving them a deadline to respond by November 1 ?		
Mr.	d'Adesky: Yes, and if anybody	responds the District and the County would meet		
				
with them and see what we could get out of them.			
Mr.	Harding: What happens if nobody responds? What is the next step?		
					
Mr.	d' Adesky: We'll bring it back to the Board. The County might be able to contribute a		
certain portion. I'm having Alan look into that.			

B.

Engineer

Mr. Flint:	I				
	forwarded you an email letting you know that Steve had a deposition today.		
Obviously, you	can't change your	schedule around that so he was not able to be here. He did		
					
give an update on the signalization issue. They submitted the 90% plans and those have been		
approved by the County. They have since submitted the 100% plans to the County, but those		
have yet to be approved. His	recommendation would be, if the Board is in agreement and since		
				
Reunion West has already voted, to		
			authorize and proceed with the bidding.		

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On MOTION by Mr. Harding, seconded by Mr. Greenstein, in favor, the bidding for signalization was approved.

with all

Mr. Flint: The other issue Steve signage on 429. He has researched that controlled by FDOT not Osceola County.

is working on is the Sinclair Road entrance and the and determined that all the areas in question are all He has made an appointment to meet with FOOT.

C.	District Manager's Report			
				
	i.	Action Items List			
Mr.	Flint: We have				
			scheduled a meeting with the reclaimed water working group for the		
th							
19  at 1:00 p.m.						
Mr.	Baker: Our	discussion with South Florida Water Authority is continuing and we are		
					
moving in a better direction.				
Mr.	Flint:	Moving on, the horse stable and Heritage		
					Crossing are on hold. It's in LRA's		
court right now to come back with some thoughts on modifications. The current lease on this		
building							
expires on December 31st_				
	ii.	Approval of Check Register			
					
Mr. Flint:  You have the Check Register for			
				September that totals $262,663.28.  Are there		
any questions on that?					
	On		Harding, seconded by Mr. Greenstein, with all		
		MOTION by Mr.			
	in	favor,  the  Check	Register  for  the	month  of September  was		
							
	approved.				

Mr.

Mr.

iii.	Balance Sheet and Income Statement		
			
Flint:  You have the unaudited financial statements		

iv.	Status of Direct Bill Assessments

Flint: You have the status of direct bill assessments

through August 31

for Reunion East.

st

.

NINTH ORDER OF BUSINESS	Other Business

Reunion East CDD

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12, 13

201 7 of 13

Mr.

Flint: Is there any other business that we

did

not get

a

chance

to

discuss?

TENTH

ORDER

OF

BUSINESS

Supervisor's

Request

There not being any, the next item as followed.

ELEVENTH

ORDER

OF

BUSINESS

Next Meeting

Date

Mr. Flint:

The next meeting

is November

th 9

at 1:00 p.m.

TWELTH ORDER OF BUSINESS There being no further business,

Adjournment

On MOTION by Mr. in favor, the meeting

Harding, seconded by Mr. Dryburgh, with all was adjourned at 2:13.

Secretary/Assistant Secretary	ChainnanNice Chairman