MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The Regular	Meeting  of the  Board	of Supervisors of the  Reunion East		
				
Development District was held on Thursday,	September 14, 2017 at 2:30 p.m. at		
					
Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.		
Present and constituting a quorum were:		
Carlton Grant			Chairman		
Mark Greenstein		Vice-Chairman		
Steven Goldstein		Assistant Treasurer		
John Dryburgh		Assistant Secretary		
Don Harding			Assistant Secretary		
Also present were:				
George Flint			District Manager		
Andrew d' Ade sky		District Counsel		
Steve Boyd					
			District Engineer		
Alan Scheerer		Field Manager		
Darrin Mossing, Jr.		OMS		
Garold Williams		CWS - Security		
Rob Stultz			Yellowstone Landscape		
FIRST	BUSINESS	Roll Call		
ORDER OF				
Mr. Flint called the	meeting to order, and called the roll.		
				
SECOND ORDER OF BUSINESS	Public Comment Period		
					
There not being any, the next item followed.		

Community

the Heritage

THIRD

ORDER

OF

BUSINESS

Approval of the Minutes of the August
10, 2017 Meeting

Mr. Flint: we need a motion

Are there any additions, deletions, or corrections to those? Not hearing any, to approve.

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On		
MOTION by Mr. Harding, seconded	
all in favor,  the  minutes	of the  August	
approved.		

by 10,

Mr. Greenstein,
2017  meeting

with were

FOURTH ORDER OF BUSINESS	Discussion  of  Old  Lake  Wilson  Road		
				
		Gate Sign Lighting		
Mr. Flint:  Mr.			
	Harding asked for a couple items to be included in the agenda. The first		
is the Old Lake Wilson Road gate sign lighting.			
Mr. Scheerer: I've already ordered the			
	replacement sign because the sign was not usable.		
We did install a solar powered flood light			
	temporarily until we can get an electrician out. We'll		
move forward with the	We are going to ground light it with a higher		
	electrician to get that lit.			
wattage light fixture. We have to deal with the gas company, as you know, because we are not		
supposed to put	anything over or on that, but I	don't think he is going to be too upset. It is		
				
something that can be disconnected and			
	removed if there is an issue. We have been discussing		
mounting the sign a			
	different way. It was glued and there were only 4 bolts that held it on, so it		
ripped off and flew across the street.			

intact

Mr.	Dryburgh:	Was that the only damaged sign?		
				
Mr.	Scheerer: I	don't think any of the directional signs		
				
and in place. We'll get the sign issue resolved as quickly as		

were damaged. Those are all possible.

FIFTH ORDER OF BUSINESS

Discussion

of

Condition

of

Storm Drains

Mr.	Scheerer: This came up a little bit last month, I know you had asked what we do in		
				
advance of the storm, and we check all the inlets and get any	of the surface debris out. This		
question also came up during the West			
	meetings. I did not see any standing water or any issues		
related to the storm drain. Once we get all the debris cleaned up	from the storm, we may have to		
take a closer look.			

Mr.	Harding: Did you say there is an annual inspection of		
			
Mr.	Scheerer: Prior to		
	hurricane season every year we go		
manage and inspect them. We pull the pool covers and get any		

the storm drains?		
through all the CDDs that we	
debris that is in there.	I know	

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Steve is scheduling a more detailed exam of the storm water system here. But, to my knowledge		
there are not any issues with the storm drains. We do have a lot of debris on the road, and		
Yellowstone is doing a great job of getting things cleaned up as quickly as possible.		
Mr. Harding: Where do they drain to?		
Mr. Scheerer: Various storm water ponds and wetlands throughout the community, they		
also go to	Davenport Creek. I think the storm water system functioned  well.  I ran into Mr.		
			
Glasser early Monday	morning and I asked him if there were any flooding issues and he said no.		
				
Mr. Glasser is a good resident and he has some legitimate concerns.		

SIXTH ORDER OF BUSINESS

Consideration

Agreement
Management,

of with Inc.

Aquatic  Management

Applied	Aquatic

Mr.	Flint:	Applied Aquatics  is our existing lake maintenance  contractor and we are		
				
asking the Board to	consider if you want to extend from October	1,	2017 to September 30,		
							
2018, which totals $1,548. Are there any questions on the resolution?				
	On MOTION by Mr. Greenstein, seconded by Mr. Goldstein, with		
	all	in	favor,  the  Aquatic	Management Agreement with  Applied		
						
	Aquatic Management, Inc., was approved.				

SEVENTH ORDER OF BUSINESS

Additional Discussion Items

A.

Status

of

Seven Eagles Cove Resort/CDD Action Items Punch List

Mr. Flint: On the revised agenda I handed out, there is a new item 7. This was		
the result of an email from Mr. Harding asking for some		
	additional items to be included on the		
agenda for	discussion. I have copies of the punch list and I can hand them out, Alan, do you		
			
want to address anything on that list that is ours?		
Mr.	Scheerer: Some of the CDD items that were raised during that inspection were the		
			
painting of the building and repairs to the roof. I know we are in the process of getting quotes		
for that and replacing the  hot water heater.  Several years back we received  a proposal for		
painting the building. That's going to change dramatically, there are some recommendations for		

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some paint that will last longer. We	recently replaced the AC unit, that was one of the punch list		
items. It took a little time	because we had to change	cranes to get a bigger one, but to	my		

knowledge that is all	working well. We will come back with some roof quotes. As far as the		
				
CDD goes, I don't think there are any other items.						
Mr.	Boyd: Just to	update you, the music system is currently being installed. Another		
					
item  was  exterior  lighting,  much  like  the  sound  system  the  exterior  landscape  lighting  is		
deteriorated. The fixtures and the	wiring is deteriorated, so	that is			
									something that we will need		
to put on the list too.											
Mr.	Scheerer: Carlton do you have anything to add?					
Mr.	Grant: I was out there the morning after going	through the entire resort, and	we		

faired very well. There's nothing very serious and the resort itself sustained minimal damage		
and we are certainly not going to meet deductibles to file a claim.			

B.

Repair Damage

to

Reunion West Side Guard Gate Building

Mr. Flint: This item is really a Reunion West issue, and	we		
		talked with them about it.		
Alan would you care to explain?				
Mr. Scheerer: Of course, a				
resident with a F250 and a trailer with a backhoe decided to		
go through the				
Reunion West gate off of Sinclair and Tradition			
	Boulevard, completely ignoring		
the 10-foot	of the building.			
height limit sign that is on the face		Estimated costs right now are		
				
about $7,500 and we have already received a proposal for the repair. We have also submitted		
and opened a claim with Allstate which is the				
insurer. I spoke with the driver of the vehicle and		
he has also contacted				
Allstate. We are just waiting for any further		
		questions from them prior to		
moving forward with the actual repair. There's nothing really structurally damaged, it's mostly		
cosmetic.				

Mr.	
	Harding: It was a resident?	
Mr.	
	Scheerer: It was a member.	
Mr.	Harding: Who was	
	driving the truck, correct?	
Mr.	Scheerer: Yes, he was	
	driving the truck with a trailer and a backhoe	
it. Security did a great job, they notified me later on that evening and provided a	
photo documentation and driver	
	information. They had pictures of his driver's	

on the back of report with full license and his

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insurance card. I spoke with him and he acknowledged that he should have been paying a little	
closer attention.		
Mr. Harding: Nothing	
	happened to the side poles?	
Mr.		
Scheerer: Not that we are aware of, and not	
	according to the bid we received.	

C.	Addressing Osceola County Transportation Department Regarding Old Lake Wilson Road Expansion

Mr.

County.

Flint: We have been discussing how we can raise it as a higher priority for Osceola

Mr.	Goldstein: Steve, is this	something we, as a CDD, can push?		
								
Mr.	Boyd: There's not a real								
						procedure you can use to push it. From my experience and		
knowledge, the only way is to continue to meet with commissioners and maybe even appear at		
commission hearings and speak										
				during the public forum of the	meeting and address it. I will say		
													
that there are factors that could come up when the commissioners do direct staff to look through		
this. We've discussed this in past	meetings, but it has been a while so I will recap the situation.		
							
The developer was						to 132 that			
			obligated to place the fill from 14				
											would allow for the four-lane to		
occur when the	County was ready to do		it. The Developer is not			
											obligated to do the four-lane,		
just the fill. There was a gas pipeline installed that	interferes with the future placement of the		
											
fill. That issue from	14 to the overpass is	something that still needs to be solved. The easement		
										
language needs to	be										
				revised to allow the fill or the gas line needs to be physically. The County		
unofficially	made	a	statement that they  didn't believe  545	would need to  be widened,  but		

obviously I think that has changed.									
Mr.	Harding: Who would be	paying for all that, the CDD?			
									
Mr.	Boyd:  The developer	would, and maybe partially some CDD. The fill was being		
							
provided by the developer. The roads								
						would be widened by the			
											County, because it is a County		
roadway project.													
Mr.	Flint: In my experience with	issues like this, the HOA or the Master Association are		
									
typically better vehicles for pressing political issues versus a CDD			
											which is another government		
entity.  Also,  like  Steve  said,  individual  residents  showing  up  at  Commission  meetings  or		
speaking with						of weight. This board really			
	Commissioners hold a lot		doesn't have any standing		
														
in widening a County Road that is not within the District.					

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Mr.	Greenstein:	I									
					talked about this briefly at the West			
											meeting, but about a month ago I		
brought up some issues in writing to a commissioner. I basically got the political or bureaucratic		
response	which is to invite me to the next Commissioner's Budget		
												meetings and make a case. I		
think our	emphasis has to be more than the outcry of the	community, but some substantive data.		

We need to present some data to them then get into their planning cycle which is a March		
review.														
Mr.	Boyd: I can certainly have unofficial	conversations with County staff.		
												
Mr.	Greentstein: The big	challenge is widening the bridge. The response I got talked		
									
about a project that is being	approved.  It	has to do with some improvement adjacent to the		
									
bridge. What could they possibly be doing from Sinclair to the bridge? Then the hurricane hit		
and we really didn't look at it again.							
D.  Hurricane Irma Impact/Damage Report				
Mr.	Scheerer: First, I want to let everybody know that I think staff did a really great job.		
				
Yellowstone Landscaping, Aquatic Services, the security and resort staff, all prepared well for		
the hurricane.  Yellowstone went through and they made clean-up efforts prior to the storm.		
They made every effort to get all the loose	debris out of the way and off the property. Joe, the		
											
aquatics  manager  with  Yellowstone,  was  instrumental  in  prepping  all  the  pool  decks.  We		
removed all the pool furniture on Friday and stored them in the restroom area and vending area		
at every single pool. We	removed the life	rings and shepherd	hooks as well. The pools were		

well prepped prior to the storm. Gerald's team manned the gates Sunday night until about 7p.m.,		
so we had security presence here at Reunion for quite a long time. Post-storm, Yellowstone		
Aquatics had the task of	cleaning out all the debris from every single pool. The CDD pools were		
						
ready to go	by	Wednesday. GMS had three additional employees here Wednesday and they		
					
distributed	all	the  pool  furniture  and  all  the  pools  were  open  by  the  end  of business  on		
Wednesday. All the hot tubs are								
						working, we only had one slight issue with the spa over at the		
Terraces but that has been repaired. I	handed out	to you a report, a majority of the damage was		
											
landscape related. There was no structural damage to the pools, and the gates are all operational		
except for one. The exit gate at Excitement Drive is not working, and we have already called for		
that. From that	report, you can see that we have a lot of	mature trees down and there is a lot of		

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damage in respect of the mature trees. We are basically going to flush cut a lot of these trees and		
get the debris off the property. The stables didn't withstand any damage whatsoever.		
	Mr.	Dryburgh: This building is good too?					
												
	Mr.	Scheerer: Yes,	I came in here Monday and	checked everything. AC is all working		

and we did not lose any power to my knowledge. We did, in	preparation for the storm, turn off		
												
all gas to the pool heaters.  Obviously at this time in the year we are not heating the pools		
anyway but the spas are all working							
					properly with their gas heaters as of today. We are going to		
have a whole new look. If you're coming off of	Excitement Drive heading towards Liberty		
										
Bluff, I think the	Elm trees probably did the worst. Moving forward, once we get the cleanup		
done, we may want to look at what we want to replace if	we want to do that.		
	Mr.	Dryburgh: If the trees are really tipped, can they still be saved?		
												
	Mr.	Boyd:	We don't ever recommend that.					
	Mr.	Scheerer: Maybe in the West we could get away with that because they were.just		
												
planted but these are very old. Again, I think	everybody did a great job preparing for the storm.		
									
I think the cleanup is going well post-storm. I'm	sure we are going to be in the $15,000 to		
$20,000 range for	dump fees and cleanup and things like that. We will bring those numbers		
back to the Board. We are	tracking that. Like I said, Chris did a great job and documented all		
							
the trees that are on CDD								
				property that will be gone by the end of the week if not sooner.		
	Mr.	Harding: Are you going to come with a plan?				
												
	Mr.	Scheerer: That's a good	question. I've talked with Rob and once everything has		
								
been	removed  and  we  can  get  to  that  point  maybe  you  could  appoint  someone  like  Mr.		
			
Greenstein,	who did a great job on the West,	to work with us and Yellowstone and come back		
with an idea of what you want to see going forward. Some of	these trees I don't think you need		
to replace. I think working with a Board member,	whether it is Mr. Greenstein or any of the		
										
other	four	Board	members,  would be  a good  idea.  We  can  come  back  and  present some		
					
conceptual drawings.									
	Mr.	Greenstein:	Visibility has been an issue. You really have to take it easy around the		
						
turns.	If it turns out that we replant something that gives us more visibility at eye level that		
would probably help.									
	Mr.	Scheerer: I'm glad Reunion held up well, and you didn't lose power.		

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	Mr.				
		Grant: One big area in preparation recommendations from Yellowstone was Linear		
Park.	We did not lose a single Oak tree in Linear Park. The fact that we	pruned the trees,		
thinned them out, and thinned the canopies out in advance to storm season was very smart.		
	Mr.	Scheerer: All the trees that were maintenanced the			
			proper way did· extremely well,		
that's a good point. The Board allocated	do the same thing next	year. For the next		
		enough to				
meeting, we will try to have the Board some				
		recommendations and pricing.			

EIGHTH A.

ORDER OF BUSINESS	Staff Reports	
Attorney		

i.

Discussion

of

Civil Suit Dismissal

Mr. d' Adesky:					
Normally these are very short for me, but I actually had to explain this to		
three different people so that takes a little bit longer. I eventually got it dropped, which is good		
because it keeps us from actually doing a legal filing. This is just one example, it happens quite		
frequently, where there is a residential foreclosure and they add	everyone they can think of to		
					
the complaint. They are trying to close out any outstanding amounts that might be held against		
particular residents to foreclose a particular home. Typically, I	can call and convince them to		
drop it. I will get with the	County soon in terms	of			
		following up on the allocation issues. I		
expect them to get back to me quickly on that.				

B.	Engineer

Mr. Boyd: We	addressed the signal at the West			
		meeting, but I can address that again if I		
need to. I have another item that the	rrie to look into		
	Board asked			
			related to the water park. After		
the meeting, I went out and took some pictures and went back to the office and considered all		
the options. This drawing is the design drawing at the time, which shows that the water park		
was there before the parking lot was. The water park was built as an		
			amenity in anticipation of		
developing units					
around the back of the water park in a horse	shoe shape and directly across the		
					
street.  Because the water park finished  early, there was a	need for temporary parking.  The		
parking lot that is there was a temporary parking lot that allowed people to park and use the		
water park while the development around the water park proceeded. Unfortunately, that has		
become a permanent situation. There is a long diagonal pedestrian movement from the parking		
lot to the point of entry at the water park. So, I don't know what kind of signage you can add or		

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what you can do to keep people from wanting to take a shortcut to that point of entry. I think the		
most effective means	of controlling pedestrians would be to install a fence on the south side of		
the road between the	sidewalk and the street. That would require people to walk along the		
				
sidewalk to get to the appropriate						
		crosswalk. In the future, when the development does proceed		
directly across the								
crosswalk there is going to be a need for a new major crosswalk there. In that		
case, these other two would probably go away.				
Mr. d' Adesky:		I will say this, it really is not the CDD's responsibility to totally control		
pedestrian traffic and foot						
		traffic. That is actually beyond the CDD's scope of powers.		
Mr. Boyd: The suggestion I will make is that we speak with the developer of the property		
and see what their plans are. It's my	understanding that they do have a development plan for		
						
that side and they are	probably not going to want to reengineer it.		
			
Mr. Greenstein:	I would think	whatever	they	do to the area they would want access to be		
							
as easy as possible.								
Mr. Boyd: That's all I have.						

C.

District Manager's Report	
i.	Action Items List	

	Mr. Flint:  Item 1 is the irrigation turnover, I don't have any further updates on that. We		
heard from the District Engineer	on the				
		signalization issue. We are still waiting on the County's		
response to the 90% plan. Next item is the horse stable and		
				resident use of Heritage Crossing.		
Mr.	Greenstein  and  I  need  to  get  back  with  Mr.  Baker  on  that.  We  haven't  had  any		
			
communication with him since the last meeting. Andrew and I will follow up on the 532 costs.		
The	signage  for  Reunion  in	the  429	Sinclair  Road  area,  Steve  were  you  evaluating		

improvements that could be made by the County right away?		
	Mr. Boyd: I have not done that yet, it is still on my list.		
	Mr. Flint: Okay. Item 7 we have already	discussed.  We are going to add in landscape		
						
restoration to the action items.					

ii.			
Mr. Flint:  You		
through August 31	st		
	.		

Approval of Check Register have the Check Register, are there any questions on that? It is for July

t

st

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On MOTION by Mr. Greenstein, seconded by all in favor, the Check Register for the months was approved.

Mr. Dryburgh, with of July and August

iii.

Balance Sheet and Income Statement

Mr.

Flint:

You have the unaudited financial

statements through

July

31

st	•		

iv.

Status

of

Direct Bill Assessments

Mr.

Flint:

You have the

status

of

direct bill assessments for Reunion East.

v.

Presentation

of

Arbitrage Rebate Calculation Report

We

Mr. have a

Flint: You have the arbitrage rebate calculation report for the Series 2015A bonds.		
negative rebate			
		requirement of -$21,180. There are no arbitrage issues.		
On MOTION by Mr. Greenstein, seconded by Mr. Goldstein, with		
all	in	favor,  the	Arbitrage  Rebate  Calculation  Report  was		
approved.			

NINTH ORDER OF BUSINESS	Other Business			
Mr.	Greenstein:  Alan, are there any	concerns about mosquito control? Should we be		
				
concerned with the standing water and retention ponds. Do we have any feel for how long it's		
going to take before it drains?					
Mr.	Scheerer: The District doesn't currently have a mosquito control program in place. I		
			
know the pond in the West is being done. The county sprays the community.		
Mr.	Flint: Yes, the county has the mosquito control authority.	If there is a concern we		
can always reach out to them and ask.					
Mr.	Scheerer:  Some  of the  ponds  have  already	evaporated	since  Monday.  They've		

absorbed well.					
TENTH ORDER OF BUSINESS	Supervisor's Request		
There not being any, the next item as followed.				

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ELEVENTH ORDER OF BUSINESS	Next Meeting Date	

think

Mr. Flint: I know at the last meeting the Board changed		
Mr. Greenstein would probably like you to consider moving		
Mr. Greenstein: Yes, I would like that. Thank you.		
On MOTION by Mr. Dryburgh, seconded by Mr.		
all  in favor,  the Board	meeting time  changed to		
approved.			

the meeting time to 12:30. I

it to 1:00 instead.

Goldstein, with 1:00 p.m. was

TWELTH ORDER OF BUSINESS	Adjournment

There being no further business,

On all

MOTION by Mr. Greenstein, seconded by in favor, the meeting was adjourned at 3:32.

Mr.

Goldstein, with

Secretary/Assistant Secretary	Chairman/Vice Chairman