MINUTES OF MEETING		
		REUNION EAST		
	COMMUNITY DEVELOPMENT DISTRICT		
The	Regular  Meeting	of the Board of Supervisors of the  Reunion  East  Community		
				
Development District was held on Thursday, August  10, 2017 at 2:30  p.m.  at the Heritage		
Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.		
Present and constituting a quorum were:		
Carlton Grant	Chairman		
Mark Greenstein	Vice Chairman		
Steven Goldstein	Assistant Treasurer		
John Dryburgh	Assistant Secretary		
Don Harding	Assistant Secretary		
Also present were:			
George Flint	District Manager		
Andrew d' Ade sky	District Counsel		
Steve Boyd			
	District Engineer		
Alan Scheerer	Field Manager		
Darrin Mossing, Jr.	GMS		
Rob Stultz	Yellowstone Landscape		

FIRST

ORDER

OF

BUSINESS

Roll Call

Mr. Flint called the meeting to order, and called the roll.

SECOND

ORDER

OF

BUSINESS

Public Comment Period

There not being any, the next item followed.

THIRD

ORDER

OF

BUSINESS

Approval of the Minutes

2017 Meeting

of

the July 13,

Mr.  Flint:   Are there any additions,  deletions,		
hearing any, we need a motion to approve.				
On	MOTION by Mr. Harding, seconded		
all			
	in  favor,  the  minutes	of	the  July		
approved.				

or corrections to those minutes?   Not

by Mr. Greenstein, with 13, 2017 meeting were

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2017 of 13

FOURTH ORDER OF BUSINESS

Public Hearing

A.

Consideration Relating to the

of Resolution 2017-04 Adopting

Annual Appropriations

the Fiscal Year 2018 Budget and

Mr. Flint:  We will go ahead and open the public hearing. This is to approve the Fiscal		
Year 2018  budget and also to approve a resolution imposing special assessments associated		
with the budget. It is a public hearing, so I will ask if there are any members of the public who		
would like to provide comment or input on the proposed budget or the assessments. Hearing no		
public input, we will bring it back to the Board. The Board		
				approved a proposed budget back in		
May, and set the time and date for today for the budget's final consideration. We did transmit		
the budget to Osceola County 60 days prior to today.	We ran two newspaper notices 21 and 14		
						
days in advance of today. This meeting date was also posted on the District's website. There		
was  no  proposed  change  in	assessment  levels  so  there  was  no  mailed  notice  required.  In		
					
Reunion West, there	was a mailed notice because there was an increase in assessment levels.		
The main change	to	the budget is the allocation between East and West because it is based on		
platted lots. This	budget is based on shared costs being allocated on a 60-A0¾  basis. That does		
reduce the shared cost expense for East and it			
			increases the shared cost expense for West. The		
actual						
composition of the shared costs has not really changed. It's about $4,000 higher.		

Mr.

Mr.

Harding: George,

Flint: Sure.

can I have a

couple

of

things

clarified in terms

of

the budget?

Mr.

Harding:

Just

out

of

curiosity, the income rental is

primarily coming

down

due to

Encore?

Mr. anticipated Mr.

Flint:  Yes,  that  lease  is  up	on December  31.	For budgeting  purposes,	
no income after January.			
Harding: But there is some proposed rental income for 2018?	

we

have

Mr.

Flint:

The

fiscal year starts

on

October

1,

so

that's

why.

Mr.

Harding:

That's

right.

Okay.

How

are property taxes handled via the CDD?

funds

Mr. Flint: They're on the November 1 the Fiscal Year 2018 budget which runs

tax bill. October

It comes out on November 1, 2017 and it		
st	to September 30	th	•		
1					

Mr. Harding: So, the $400 property tax fee, what is that?

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Regular Meeting

August 10,

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2017 of 13

Mr. Flint: Where is that?			
Mr.			
Harding: It's about halfway down the page.		
Mr. Flint: We have a few			
stormwater parcels that might have very small tax bills, $20 to		
$40. That's just how the County handles it. They	basically set the assessed value very low, and		
			
sometimes there are fees that are not property taxes that flow through.		
Mr.			
Harding: Okay. Then on the maintenance expenses, from 2017 and 2018 it goes up		
almost			
140,000. The West goes down by about 96,000. I'm just curious as to what causes that.		
Mr. Flint: The			
difference there is the transfer out, the maintenance expense line includes		
a transfer out to the reserve and maintenance fund.			

Mr.

Harding: Okay.

So

that's

why the

West's

went down?

fund.

Mr. Flint: East went up

The West went because we are

down because they can't transferring more than we

transfer anything to their reserve did in 2017.

Mr. Harding: meetings before.

Thank

you.  Sorry  for  all  the  questions,  I

could've

asked  them  at the

Mr. Greenstein: No, these are good things to ask.		
Mr. Dryburgh: I have another question, why do we get these agenda packets by FedEx?		
Mr. Flint: We don't have to do that. We can email them. We have some Districts where		
we just email electronic copies and people bring their iPads. We have some where we email it		
and we bring a hard copy to the meeting.		
Mr.	Dryburgh: I'm just trying to cut any little expenses.		
			
Mr. Flint: We have some where we do one FedEx, and we send it somewhere like the		
clubhouse or the resort. The Board members go pick it up there and then you're only charged		
once instead of five times. There's a number of different ways we can do it.		

Mr. Dryburgh: ground service?

What

is

it

costing us now to get FedEx packages, versus shipping it UPS

Mr.

Goldstein:

Or

FedEx

ground,

because

we're

not even doing that.

Mr.

Flint:

We

can

do

a

lower

cost FedEx.

Mr. Dryburgh:

It's

just

the

principal

of

saving money. These little amounts add up.

Reunion East CDD

Regular Meeting

August l

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2017 of 13

Mr.	Flint: We could email you the agendas and then I could bring hard copies to the		
meeting.										
Mr.	Greenstein: That works for me.				
					
Mr.	Goldstein: That's fine with me too.				
					
Mr.	Dryburgh: Let's do that.					
Mr.	Flint:	Okay, we can do that. You guys are welcome to bring your iPad or tablet and		
				
you don't have to use a hard copy.	I will still bring the hard			
							copies, but feel free to bring your		
iPads to read the agenda on.							
Mr.	Greenstein: I							
			appreciate John's comment, because FedEx is not cheap.		
Mr.	Flint: Any other	questions or comments on the budget?			
							
Mr.	Dryburgh: Did this	include the cost that we had discussed about cleaning up the		
							
pools. Is that in the budget?							
Mr. Greenstein: Yes, this is Fiscal Year 2018.				
Mr.	Scheerer: Yes, this is next year and there is money allocated in the capital O&M		
			
Fund for additional enhancements to the pool. On the	agenda, today is the last pool that we have		
									
for this year which is	Carriage Point pool. We did the hot tub last year, it worked out kind of		
					
strange but this year we are going to be doing the pool if the Board	chooses to approve that at		
										
the										
meeting today. Next year, we've	allocated funds for the last pool.			

Mr.		
	Dryburgh: So, the budget already covers it?		
Mr.	Scheerer:  Yes  sir.  Not only for that, but we also  added three		
			
heaters are about $3,000 a		
	piece, and if one ever goes down and we need to		
we have already allocated money in the		
	budget to cover the cost for that.		
Mr.	Flint: Alan, on page 11, can you		
	discuss that a little further?		

pool heaters. The replace them then

Mr. Scheerer: Underneath the				
	shared costs, the first item is building improvements and it		
is for $100,000. That is to do	a couple things, mainly it	applies to this building. Over the past		
				
few years, we've dealt with a	handful of roof leaks, so	we	obtained a price to have the roof		

redone as well as replace one of the IO-ton rooftop units on this		
			building. We have been putting		
money into that budget every year in case this building needs a new roof or we need to replace		
an AC unit on this building. The next item is pool				
	furniture, as you know we have a lot of pools		

Reunion East CDD

Regular Meeting

August 10,

Page 5

2017 of 13

and we have a lot of pool furniture so we've allocated some replacement costs for 60 chairs,		
tables, dining chairs, etc.  as needed for next year.	$53,000 is under the  item you and I just		
								
discussed, the pool refurbishments. The landscape	improvements are $125,000. We have gone		
							
through all the pool areas and we	allocated funds in here	to redo landscaping and enhance the		
							
landscaping. Also, we need to do some more hardwood						
								pruning. The Board adopted the signage		
policy, there's a specific sign that needs to go with a	specified style. This $10,000 allows us to		
									
replace  or install  new  signs  as the Board sees fit.  The	signalization is	of	course the signal		
													
outside of the main entrance to the community. We will bring proposals back	next year for all of		
these capital								of	them but we want		
		projects, and you can choose to approve all of them or some				
to make sure we have money in the budget to cover those expenses.					
	Mr.	Dryburgh: Concerning the signalization, one of our residents mentioned that there		
are certain sections within the	community where people are pretty much ignoring the rules. Do		
					
we have any liability if some chooses to not walk on the crosswalk and gets hit?		
	Mr.	d'Adesky: I'm not sure if it was late 2016	or	early 2017 but	the Resort undertook		
														
the	expense of installing new and additional signage.	I've not heard of	any issues. I've seen		
					
what you're talking about though, people just walk across the street anywhere.	I'm not sure how		
you can fix that.												
	Mr.	Dryburgh:  I'm  not  saying you can,  I'm	just	asking  our lawyer	if we  have  any		
														
liability if they do that and get hit.											
	Mr.	d' Adesky: Their lawyer could try to sue you but they're probably not going to be		
successful.													

It's

Mr.	Dryburgh:	Well our signalization is very clear,		
				
a choice to walk either on the crosswalk or not.		

so

there's

not

much

else we

can

do.

Mr. Scheerer: Exactly. The important thing is that we are doing our normal maintenance and upkeep of these. There was additional signage installed, median signage, the striping is all up to par.

Resident: But is the crosswalk in the correct place? In my opinion, it's not. If you watch the people in the community, most of them cross the street about 20 yards down from where the crosswalk is currently. To say that it's the residents fault might not be correct, it might just be in the wrong place.

Reunion East CDD

Regular Meeting

August 10,

Page 6

2017 of 13

Mr.	Dryburgh: I'm sure that it's at a place where it intersects with the sidewalk, if you		
				
move it you're walking into plants.		
Mr.	Harding:	So, would it make sense to have another crosswalk?		
				
Mr.	Scheerer:	I think Steve would have to look at that and determine if there is another		
				
viable spot for an additional crosswalk.		
Mr.	Grant: I think that the original		
		locations were based on other development that was		
going to be going in but it never happened. You're not seeing what was originally planned here.		
Mr.	Scheerer:	Parking and drop off parking in the water park makes it questionable as to		
				
whether or not it's feasible.		
Resident: What about just		
		extending the painted white crosswalk lines to 20 or 30-foot-		
wide like the pedestrian		
		walkways in front of grocery stores that you see? I really think because		
it is so close to the water park and there are so many children crossing there, something needs to		
be done so a child doesn't end up getting hit.		

Mr.

Mr.

Mr.

Greenstein: We will Scheerer: That's all Flint: Are there any

take a look at that. I have. We will get Steve to follow up on that. other questions on the budget?

On MOTION by Mr. Greenstein, seconded by Mr. Dryburgh, with all in favor Resolution 2017-04 Adopting the Fiscal Year 2018 Budget and Relating to the Annual Appropriation was approved.

B.	Consideration of Resolution 2017-05 Imposing Special Assessments and Certifying an Assessment Roll

Mr.

Flint: Are there any questions on	It's very straight forward .		
Resolution 2017-05?			
On MOTION by Mr. Greenstein, seconded by Mr.	Goldstein, with		
all in favor Resolution 2017-05 Imposing Special Assessments and		
Certifying an Assessment Roll was approved.			

Mr.

Flint: We will close the public hearing now.

Reunion East CDD

Regular Meeting

FIFTH ORDER OF BUSINESS

	August IO, 2017	
	Page 7 of 13	
Consideration	of Proposals for Pressure	
Washing Sidewalks and Curbs	

Mr.	Scheerer: In your			
	agenda packages are three		
		proposals for the pressure washing of		
some common areas; sidewalks and curbs and property that the CDD maintains. We received a		
quote from AB Pressure			
	Washing which does a lot of the		
		homes here in Reunion. His price was		
$38,887.00. We received a price from a gentleman who was		
		referred to us by David Thurman,		
his price was about $35,000. We spoke with the District Manager last month and he provided a		
company called Scrubzoni that we have not done any work with and they came in at $14,275. I		
toured the property and made sure they knew the expectations. Based on the price, I would		
recommend the Board approve Scrubzoni.			
Mr.	Goldstein: Who			
	recommended Scrubzoni to us?		
Mr.	Flint: I did. They do work for the Bonnet Creek CDD.		
Mr.	Goldstein: Then I don't think there's any question, we should go with that bid.		
			
Mr.	Greenstein: It's a no brainer at that price.		
			
Mr.	Scheerer: One of the	gave all the contractors was that I need the job		
	criteria that I			
started and finished. They can't just drag it on until Christmas. Scrubzoni relayed to me that		
they would need a week to mobilize, and then a week or two weeks to get through the entire		
community.			
Mr.	Flint: They have an interesting piece of		
		equipment that the Scrubzoni name crune		
from. They basically have a zrunboni type machine that they ride on. After the machine cleans it		
sucks up the water underneath it.			

On	Goldstein, with		
MOTION by Mr. Greenstein, seconded by Mr.			
all  in favor  the  Proposal  from  Scrubzoni  for  Pressure  Washing		
Sidewalks and Curbs was approved.			

SIXTH ORDER

OF

BUSINESS

Consideration of Proposals

Carriage Point Pool

to

Resurface

Mr.	Scheerer: For this item we have a	
	couple of proposals, one from	
from Robert's Pool Service. In this year's budget we allocated funds to fix	

Spies Pools and one the pool at Carriage

Reunion East CDD

Regular Meeting

August 10, 2017

Page 8 of 13

Point. They will power wash the	surface of the pool, they sound it for hollow spots and clean up		
						
any spots that are hollow, then							
			they'll prep the surface and put a product called Diamond Brite.		
Spies Pools does a lot of work here and the Board has approved	several quotes from  Spies		
										
Pools. They are a local bidder on this project. What saves us from	spending so much this year is		
									
that we don't have to	replace any of the tile in the pool. We have	$24,000 allocated in there for		

this project and I would recommend the Spies Pools to redo the Carriage Point pool. Something		
else in the agenda is the new main drain grates. The Virginia				
						Graeme Baker Act requires us to		
replace those grates	depending on the type we have.	If you have an			
							AquaStar grate you can have		
that for five  years,	a	Waterway grate  can be anywhere  from  seven to  ten years.  They are		
recommending that we go ahead and replace the drain grate and	whichever contractor we go		
									
with, like Spies,				and send it into the Department of Health to let them		
	would fill out a form			
know that we have the correct main drain plates.					
Mr.	Greenstein: Spies has been	around for a long time doing jobs, I think we should go		

with their bid.									
Mr.	Scheerer: They did a water park and they do a lot of work here already.		
			
Mr.	Greenstein: Yes, they are good.					

On MOTION by Mr. Harding, all in favor the Proposal from Point Pool was approved.

seconded by Mr. Greenstein, with Spies Pools to Resurface Carriage

SEVENTH

ORDER

OF

BUSINESS

Consideration of Enhancement from Yellowstone Landscape to Liner Park Landscaping

Proposal

Upgrade

Mr.  Scheerer:  During  the  course	of this  budget  year,  the	Board  approved  several		
									
enhancement  projects.   Those  enhancement  projects  included  mulch,   along  with  the		
enhancement project.	Because of that, we have some dollar amounts	in our landscape contract		
						
under the	mulch line item. That would allow us to  go	ahead and move forward with some		

enhancements in Linear Park. Myself, Mark, Rob, and the Yellowstone team met onsite at the		
Park  and  determined  that  we  had  sufficient  money	available  to	go  ahead  and  redo  the		
								
landscaping at	Linear Park. As you know, we hold several	events at that Park. There has been a		

wedding there and tons of people love to	just walk through there.	The landscaping there is		
original to the park. I've spoken to the General Manager of the Resort about the timing of this		

Reunion East CDD

Regular Meeting

August IO,

Page 9

2017 of 13

project and it looks like starting next week we will have ample time to come in and start moving		
plants.										
	Mr. Harding: What's wrong with it now? I'm not sure I understand.		
	Mr.	Scheerer:	There are several plants that are missing, and we have plants that nobody		
						
is using anymore and						
				they're starting to die out. We would have to pull those anyways. There's		
just a lot missing in that Park. We felt it would be a good opportunity to get in there before the		
end of	the year, and the						
				holiday season, and get the landscaping done. It doesn't look bad don't		
get me	wrong, we keep it up to par.					
						
	Mr.	Goldstein: It						
				doesn't look like it did five years ago.			
	Mr.	Scheerer:	You're right. The Indian Hawthorn has	become a nightmare of a plant. I		

think Rob  is  here  and he  can attest to that.  I	don't think	they're even using  that  plant in		
									
landscape designs								
		anymore. It's just time we go ahead and make a change.		
	Mr.	Greenstein: That's budgeted?					
							
	Mr.	Scheerer: Yes, we already have					
					money to cover this. We are not going to go out of		
budget by approving this dollar	amount. That is part of this year's	budget, not the 2018 budget.		

	Mr.	Greenstein: I'm						
				hoping that has some spillover onto some property value. Not that it		
is										
directly connected, but it is adjacent to the Seven Eagles complex		
								which is probably one of		
our more									
	depressed real estate areas. I'd recommend approval.				
		On MOTION by Mr. Greenstein,	seconded by	Mr.	Goldstein, with		
		all	in							
				favor  the  Enhancement  Proposal  from   Yellowstone		
		Landscape to Upgrade Linear Park Landscaping was approved.		

EIGHTH

ORDER

OF

BUSINESS

Staff

Reports

A.

Attorney

Mr. d'				
Adesky: The one thing we followed up on from the last meeting was getting a		
letter to Dave				
Tomac in terms of what to send out to the property		
		owners. We sent that and he		
said he is going to review it.	However,	I know they have been working with several Districts		
				
that have been very busy so I don't think he's had a		
		chance to do that quite yet. We did get that		
to him so it is in their hands.				

Mr. Goldstein: So, what does the letter say?

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Regular Meeting

August

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2017 of 13

Mr. d' Adesky: In nice	words, it lays out the costs associated with that area and that they		
						
will need to pay up if they	would like it to still look nice.		
								Again, it hasn't been sent yet.		
Mr.	Greenstein:	I like the idea of	explaining to them the direct benefit they're getting		

from the area on the south side. It is Osceola	County by about ten feet, but everyone views it as		
										
Polk. They benefit directly from it, and we invite them to contribute to continue maintaining it.		
It's the most cost-effective way	of doing it because if they had to go in and use a different		
irrigation  resource  it's	going  to	cost  them	a  small  fortune.  We  need  to  come  up  with  a		
						
reasonable proposal in stages and get them to		
								recognize that they have to pay to keep it looking		
like it does now.									
Mr.	d' Adesky: The County has	admitted that area looks great. They are engaged in the		
								
matter and have been communicating well with us about this issue.		

B.

Engineer

There being none, the next item followed.

C.

District Manager's Report	
i.	Action Items List	

		Mr.	Flint:		At the last meeting Daniel Baker	reported on the irrigation turnover.  He		
										
indicated the termination from Water Management District and that over time we are going to		
have to transition to reclaimed water. They have not fully accepted that termination yet, they are		
still in	the process	of						
					determining their options.  There is	actually a meeting today in south		
											
Florida that Daniel and their attorney are attending with the Water Management District. They		
are still communicating but a final resolution to that has not happened yet. We gave an update		
on signalization to Reunion East. Steve, would you go ahead and update the Board here as well?		
		Mr.	Boyd:		Sure, they are					
						resubmitting next week with what they refer to as 90% plans.		
They	anticipate one more final round of comments from the	County and after that they will have		

100% plans and we can take that to bid.					
		Mr.	Flint:	Concerning items 3 and 4, there have been some discussions with Daniel		
						
Baker.	Mr.	Greenstein and I have					
						discussed this with him a couple different times. I know that		
Daniel	is  communicating  on	behalf of	the  resort  about	looking  at  the  horse  stables  and		

evaluating potential options. An event area is most likely the best option. We discussed item 5		
the costs of 532 and the						
					signage for Reunion was discussed.			

Reunion East CDD

Regular Meeting

August

Page

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2017 of 13

Mr.	Boyd: Yes, and we will continue to press the issue of the	signal	as well as seeing		
what we can do about the					set up	about the signage.		
		crosswalk issue. I'll try to get some meetings				
Mr.	Dryburgh: Can we update the description on the action item list.				
					
Mr.	Flint: So, change it to signage on 429?							
Mr.	Greenstein: That's good.								
Mr.	Dryburgh: How is the AC for the Seven Eagles room coming along?		
			
Mr.	Scheerer:  Frank's  Air  Conditioning  should  be  there  today	doing  some  final		
measurements in	anticipation of the	new unit arriving.							
										
Mr.	Boyd: The problem is that	it's not a shelf unit, they don't	have	that particular unit		
that we need for the space sitting	on	a shelf							
				somewhere. They are actually manufacturing a		
piece of equipment for us. It won't	be	shipped until the 16	th	or I ih which is a week away. We		
						
are planning on installation right after that.							
Mr. Harding: Is the speaker system being installed now?					
Mr.	Boyd:  That has  been approved and we  are working  on	an  install  date  with the		

contractor.			
Mr.	Scheerer: Any day to day maintenance items were		
			
and John. Any capital replacement items over $2,500 falls to		
water heater which is about $4,000.		

identified the CDD.

by walking with We are looking

Steve at the

ii.

Approval

of

Check Register

Mr.

Flint:  You have the Check Register to review. Are there any questions?

On MOTION by Mr. Greenstein, seconded by all in favor, the Check Register was approved.

Mr.

Dryburgh, with

iii.

Balance Sheet and Income Statement

Mr.

Flint:

You

have the unaudited financial

statements through the

end

of

June.

iv.

Status

of

Direct Bill Assessments

Mr.

Flint:

At

this

point

you

are 100%.

Reunion East CDD

Regular Meeting

August

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12

20 of

I 7 13

v.

Presentation

of

Arbitrage Rebate

Calculation

Reports

Mr.  Flint:  You  have  the  Series  2015-1	report  indicating	a	

-$49,990.

rebate

requirement

of

Mr. Greenstein:	it's in the hundred thousandths,	isn't it?			
Normally					
Mr. Flint: Series 2015-2 is -$51,906 and 2015-3 is $1.00. This is something we have to		
do on an annual basis.							
On MOTION by Mr.	Greenstein, seconded by Mr.	Dryburgh, with		
all  in  favor,   the					
	Arbitrage  Rebate  Calculation	Report	was		
approved.					

vi.

Approval

of

Fiscal Year 2018 Meeting Schedule

Mr.

Mr.

Mr.

Mr.

Mr.

Mr.

Flint: There was some discussion about moving the time to 12:30. Dryburgh: That's good with me. Greenstein: Me too. What about you Carlton? Grant: Yes. Greenstein: Okay, we will move the West to 12:30. What about Rolling Oaks? Flint: We'll have to move it.

On MOTION by Mr. Greenstein, seconded by Mr. Dryburgh, with all in favor, the Fiscal Year 2018 Meeting Schedule was approved.

NINTH ORDER OF BUSINESS	Other Business	
Mr. Flint:  Any other business?		
TENTH ORDER OF BUSINESS	Supervisor's Request	
There not being any, the next item as followed.	
ELEVENTH ORDER OF BUSINESS	Next Meeting Date	
This item was not discussed.		

Reunion East CDD

Regular Meeting

TWELTH ORDER OF BUSINESS	Adjournment

There being no further business,

August

Page

10, 13

2017 of 13

On MOTION by Mr. Grant, seconded by favor, the meeting was adjourned at 3:32.

Mr.

Goldstein,

with

all

in

SecretaryI Assistant Secretary

Chairman/Vice

Chairm~