MINUTES

OF

MEETING

REUNION EAST COMMUNITY DEVELOPMENT

DISTRICT

The  regular  meeting

of

the  Board

of

Supervisors

of

the

Reunion

East  Community

Development District was held Thursday, August		
Community	Heritage Crossing Way,		
Center, 7715			

9, 2018 at 1:00 p.m. Reunion, Florida.

at

the Heritage Crossing

Present and constituting a quorum were:			
Carlton Grant	Chairman		
Mark Greenstein	Vice Chairman		
Steven Goldstein			
	Assistant Secretary		
Don Harding	Assistant Secretary		
John Dryburgh			
	Assistant Secretary		
			
Also present were:			
George Flint	District Manager		
Andrew d' Adesky	District Counsel		
Steve Boyd			
	District Engineer by phone		
Alan Scheerer	Operations Manager		
Clayton Smith	GMS		
John Cruz	CWS Security		
Rob Stultz			
	Yellowstone Landscape		
Josh Suriano	Yellowstone Landscape		
FIRST ORDER OF BUSINESS	Roll Call		

Mr.

Flint called the

meeting

to

order and called the roll.

SECOND

ORDER

OF

BUSINESS

Public Comment Period

bring

Mr. up is

Decker: I have lived here about eight excessive speeding. I have talked to a

years on the East side. few others here about

The it and

problem I want to I think we have a

solution that might help

but I

want

to

go back to why

I

think

it

is a real problem now.  I think

people are who are in We talked

cutting				
	through here because of the		
a					
hurry, we are getting more people		
about	solutions  and	how  to	stop		

1-4	backup, we are getting people cutting		
			
who are		
	building and we are getting more		
speeders  and  one  is  called  the  County		

through renters. police.

August 9, 2018

Reunion

East

CDD

Unfortunately, we have a situation with speed bumps and it penalizes everybody

people and I'm

who not

are here sure they

once will

a do

week.   We talked	about	
that, so that is not	a real	

option.  We thought about speed signs and slowing people down.

Human

nature is when you see

one of these you look to see how fast you are going, it seems to be a tool does work.  We can slow people down and hopefully, they slow down on A resident:  A high percentage of those speeders are renters.

that is less invasive that their own.

TIDRD

ORDER

OF

BUSINESS

Approval of the Minutes
Meeting

of

the July 12, 2018

On MOTION by Mr. Harding	seconded by Mr. Goldstein with all in		
favor the	minutes of				
		the July  12, 2018	meeting were approved as		
presented.					

FOURTH ORDER OF BUSINESS	Consideration	of	Management   Services		
							
			Agreement (MSA)			
						
Mr. Flint:  This is the proposed agreement between the CDD and the Resort for the Resort		
to operate this facility and the horse stables.  We					
			transmitted a draft of that to Daniel Baker, I		
touched based with him	last week and we are waiting for comments back from the Resort on that		
agreement.  Daniel is unable to be at this meeting and is asking for a follow-up call next week so		
Mark and I will follow-up with him.	Unfortunately, we don't have any new information on that.		
				
Mr. d'								
Adesky:  We still need to run it by our Tax Counsel but before we can do that, we		
need to have all the								
business terms in place.  All those numbers need to be completed before we		
do our analysis.								
Mr. Flint:  We will bring that back to the next meeting and Mark and I will follow-up		
with Daniel Baker in the meantime.   Once we get those				
				blanks filled in we will also get it to		
Andrew so they can run it by Tax Counsel.						
FIFTH ORDER OF BUSINESS		Public Hearing				

A.	Consideration of Resolution 2018-02 Adopting the Fiscal Year 2019 Budget and Relating to the Annual Appropriations

Mr.

Year 2019

Mr.

Flint: There are two public hearings, the first one is to budget and the other is to consider imposing assessments Boyd joined the meeting by telephone conference at this

consider adopting the Fiscal related to the budget. time.

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August 9, 2018	Reunion East CDD		

	Mr. Flint:		We will open the public hearing and ask if there is any public comment on the		
proposed Fiscal Year 2019 budget or the resolution.					
	As far as	the budget process goes the	CDD has to approve what is called a proposed		
budget by June 15	th	of each year, that is a preliminary					
							
							budget and that was done in the spring and		
as part of the approval	of the proposed budget they set the date, time and place of the public		
hearing, which they set for	today.  There is no proposed increase in the per unit assessments,	if		
									
there were then a first class mailed notice would have to go out to all the landowners.  Since		
there is no proposed increase the noticing requirements involve two notices put in the Orlando		
Sentinel 21 and 14 days in advance of today for the public	hearing.  The proposed budget that is		
										
included contemplates that the per unit assessment amounts would		in		
								remain the same as they are			
the	current year.  The major expenses of the	District are fairly level, administrative expenses		

have only increased slightly by about $1,500.  The maintenance				
								expenses are going down in this		
budget and the reason is because there is a cost share agreement between Reunion East and		
Reunion West based on	platted lots so as additional lots are being platted in West the percentage		
							
that East pays of the	shared  costs  is  going  down and the  result  is  reducing Reunion East		
							
maintenance budget.  Next year we are going to be looking at both	Districts as the balance of the		
											
undeveloped property is starting to get better defined.  I know for the property that runs along I-4		
right now there are some preliminary development plans for how that would be built out.  The		
densities are lower than what was initially contemplated and going into Fiscal Year 2020 we will		
be	looking at all	that to see what impact that may or may not have on East.   The budget is		
				
available online on the District's website and there are	copies in the  back of the room.	If		
											
anybody has any	questions on the proposed budget now would be an opportunity to provide		
				
comment.  Hearing no public comment, we will bring it back to the Board for discussion.			

On all

MOTION by Mr. in favor Resolution

Greenstein seconded by 2018-02 was approved.

Mr.

Dryburgh with

B.	Consideration  of  Resolution  2018-03  Imposing  Special  Assessments  and

Certifying an Assessment Roll

Mr.

Flint:	Next is the public hearing to impose the assessments associated with the

budget you just adopted and there are two exhibits to the resolution, one is the adopted budget

3

August 9, 2018	Reunion East CDD		

and the other is amounts. Are there

the assessment roll that lists

any public comments on the

the specific properties

resolution adopting the

and the per unit assessment

assessments?

of

Hearing no public comment, we will bring .it back to the the Resolution? There being, none,

On MOTION by Mr. Greenstein seconded by Mr. in favor Resolution 2018-03 was approved.

Board.  Is there any discussion

Harding with all

Mr.

Flint:

We

will close the public hearings.

SIXTH ORDER OF BUSINESS	Consideration	of	Extension	of	the		
							
	Landscape/Grounds Maintenance Agreement		
	with Yellowstone Landscape				

Mr.

Flint:

This

is

an

extension

of

the landscape maintenance contract with Yellowstone.

The contract extension is merely extending the			
					term of the agreement 12	months, all other terms		
								
of the  agreement	would  remain the  same  including price and  this  would  extend it through		
				
September 30,	2019.	It has a 30-day	termination provision without			
						
					cause in the event there is an		
issue that provision can be exercised by the Board.			
On MOTION by Mr. Harding seconded by Mr.			
favor the 12-		Goldstein with all in		
		of the			
			month extension				
					landscape/grounds maintenance		
agreement with Yellowstone Landscape was approved.			

SEVENTH ORDER OF BUSINESS

Consideration	of	Proposal  from	
Protectiv~	Services	for  Addition	of	
Free Transponder System		

Benham

Hands-

	Mr. Flint:  Next is a		
			proposal for a transponder system for gate access.		
	Mr.	Scheerer:	It was suggested that some residents are no~ in favor of continuing the		
					
Prox cards and having to roll down their window when there are so many other options available.		
John					
obtained a proposal to come in with an RFID reader system similar to when you go through		
the toll	booths  on the	parkway  and turnpike  and that proposal was included in the  agenda		

package for consideration.

It

appears that they are looking at five gate locations,	I don't know	

that we	need five gate locations.  We have the Excitement Drive gate, a gate at Carriage Point		

4

August 9, 2018													Reunion East CDD		
																	
and the three manned gates here within the	community.	We really	don't	need one at Carriage		

Point.  There is no security at the Excitement Drive gate							
										either, but it is a gate that you can just		
pull up and access.													
Mr. Greenstein:	Can someone refresh my memory as to why					
												Carriage Point, when you		
pull up the gate opens?												
Mr.	Scheerer:		One of the	reasons is it is not connected internally to the Resort.  The		

reason we	were able to	make the Excitement Drive gate a resident only	gate is because you have		

other access points.													
Mr. Harding:  Four gates would reduce the cost to something else, right?		
Mr. Cruz:	By	about $2,000 plus the	amount of material it would cost to set up that gate.		

It wouldn't reduce it by much.										
Mr. Harding:  What about another quote?								
Mr. Cruz:	I can get another quote.  I will see what ACT can provide.			
Mr.	Goldstein:  Can you get two more quotes?  We are spending this much money and I		
				
would like to see more quotes.										
Mr. Greenstein:  Standard										
							procedure is to try to get three quotes.					
Mr.  Dry burgh:   You  could  bring  the  quotes  for  the  cost  per  gate  and  the  cost per		
transponder.															
Mr. Scheerer:  This one includes 1,000.								
Mr. Cruz:  The cost of										
							transponders is about $10.75 each.						
Mr.		Dryburgh:  Do we sell these to the residents?							
									
Mr.		Flint:		The	Board would have an	option on	how you do that.		Some communities we		

																
provide a certain	number at no cost and if they lose them or they are	replaced they have to pay it		

or if they want more they	have to pay.  You could have a policy that you provide two per house		
									
and anything more than that they would									
								have to pay the addition or if they			
														were damaged or you		
could provide them all for free or you could charge for	all	of them.  It is a			
														policy decision.  How		
do we handle rentals now?  Do they have to come through the guest spot?				
Mr. Goldstein:  That is not true because most people who rent their homes just leave their		
key.																	
Mr. Cruz:  With this system it eliminates people handing over their cards to whoever or		
vendors, to their renters.												

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August 9, 2018													Reunion East CDD		
																	
Mr.  Greenstein:   The Master controls the	issuance of	the Prox cards because we lost		
														
control of	Prox cards and they were in the hands		of the wrong people so they basically cleared		
the system and reissued new Prox cards that were basically property			
														connected.  My opinion is a		
short-term renter is basically a resort guest and I	would not give any	kind of access card other		
													
than a temporary one to a renter.  The CDD pays its				pay for security through a		
											security, we also			
master assessment, the	different pieces of things.  The guardhouses are	CDD property but a lot of		
								
the administration is through the Master Association so there is something to be said about joint		
funding or discuss it with the Master and doesn't keep the burden solely on us.  Some people		
might say this is a	luxury, you can't roll down a window and swipe a card.  I'm inconvenienced		
					
now because  of other people	coming through the  West gate	because  they  are waiting as  of		

yesterday the reader on the West side got hit by lightning or						
											whatever and it is out.  That is why I		
said let's discuss this in detail on the East side	because there are a lot of pieces to it and we will		
											
handle it in the West because West	usually goes along with East.	I think we do need to bring		
										
David Burman and the Master Association into the equation for us to review this subject jointly.		
Mr.	Dryburgh:	It won't stop us from getting three quotes.				
							
Mr.  Greenstein:   Not at all.	I can see a		permanent resident have it but that is what		
happened to the Prox cards.  The Master issued a Prox card to the				
													owner of the property, we lose		
control when that owner gives it to somebody else where this system is tied to the vehicle.		
Mr.		Scheerer:	It is an antenna that ties into the						
											system and reads the card.		
Mr. Harding:  All this does is make it convenient for the permanent property owner.		
Mr. Cruz:  It	speeds up the time going through the gate.  People who are already using it		
						
are going to come through a lot faster.  Our backups are getting worse at the gates.		
Mr. Scheerer:  To clarify one thing, the card reader system was installed and paid for by		
the Master.  Those systems were not installed by the CDD so any repairs that are necessary for		
those card readers goes back to the HOA.										
Mr. Greenstein:	I think what we are talking about from a	system standpoint if you can		
																
provide us with additional bids and we need to talk to the Master about this subject.  We can		
probably support funding from either source.									
Mr.	d' Adesky:	From our side we would have to have a	policy	in writing on how this is		

going to be	applied	and	if there is any fee	involved, such as charging someone for replacement or		

6

August 9, 2018	Reunion East CDD		

you want to charge everybody it is up to the Board to				
	decide that but if you decide		
fee you have to go through a				
	rulemaking hearing to establish that.			
Mr.  Greenstein:   That is another reason it is	easier through the	Master.		
					
Master covenants already have schedules for				
	mailbox keys, all kinds of things.		
Mr. Goldstein:	If the Master did the Prox cards it makes sense to	let them		
the upgrade.					
Mr. Greenstein:	If you				
	designate me I will talk to David Burman about it.		

there is to be a

I believe the

also deal with

EIGHTH ORDER OF BUSINESS

A.	Attorney

Staff Reports

Mr. d' Adesky: We received an update from the trustee shortly to LRA's letter. They anticipated getting something back I believe Alan still owes me some parcel information and Mr. Flint: We have costs today and I think the idea was include some additional detail. Mr. d' Adesky: Then I will defer.

that they would be responding to us but had some issues.

I will distribute demand letters. that those letters were going to

B.	Engineer						
Mr.						
	Boyd:  I don't have any new information.  I made a report on the status of the signal		
during the Reunion West meeting and the information is the same.		
We did receive a notice from the Central Florida Expressway Authority about the next		
workshop scheduled for 2:00 p.m.	th	for the Poinciana		
				
		August 15				
					connector project.  Right now, it		
looks like they are moving	forward with a PD&E	on how they would connect to 532 and the		
					
remaining link of how they get to 1-4 is going to be	studied in more detail later.  I will attend that		
							
meeting and report back to the Board.					

C.	Manager

i.

Action Items List

Mr. Scheerer:	Let's tackle the allocation		
			
and Robert are here			
today, and the last page of the		
sections. The cost to remove the Bahia Grass and		

of costs. handout replace

With the help of Yellowstone, Josh is a map indicating that there are five it with Bahia Grass is outlined in the

7

August 9, 2018																									Reunion East CDD		
																													
proposal per	section so each		Supervisor should have five sections, two	proposals	for each, one is		

to retrofit the irrigation and install Bahia Grass and the other is to	tear	out	all	the plant material		
																											
and just	hydroseed the Bahia in place.																		
																			
Mr.	Greenstein:		We had to go through this to	show anyone who	reads	our minutes or		

cares		we do that we are																						
what		looking to assign	costs to the folks	who are	benefiting from that		

																											
cost.  In all fairness they weren't here, these entities	across the street didn't	even	exist when this		
																					
landscape material was installed.	Now	we are trying to get	them to recognize	they	should be a		

																														
good neighbor and contribute to the	maintenance	of that property .											
																										
Mr.	d'Adesky:			We have	been working	on	this	for  a year and	a		half.	We	have  an		

agreement with the County to maintain the	of way on 532 and portions of 545 and we are		
															right			
trying to reduce those costs.		We went to the County	and they told us we	will give you some		

money  and there was	a	change	in	the	leadership and	now they	are	not		going	to	contribute.		
																				
Osceola County	had sent demand	letters also to the	parcel owners	on	the	Polk side	and got no		

response and	now we are trying to do it ourselves to see if	we can get anything	from	those folks.		
								
Otherwise the Board has been																						
										looking at ways to	save money on those right of	way costs all the		
																			
way to I-4.																															
Mr.	Harding:	If you	spent the $40,000 what does that do to reduce the total annual cost		
											
of					is the payback?  How long would	it take us to pay	back the $40,000?		
$170,000+?  What					
Mr.	Flint:  What is the					in the annual maintenance cost	as a result	of	eliminating		
										reduction						
these sections?																													
Mr.	Stultz:  We		don't	have		the exact total of	the	area on that the	Polk	Line	side but		

looking at it, it would reduce it in	half.																		
Mr.	Dryburgh:	On this proposal	if you select 5 and 4 and you rip them	out can	you turn		
those sections																													
			back to the County?																				
Mr.	d'				We could write  a  letter to																
			Adesky:		them	and  say we are	turning	the  section		

between I-4	and	come	up with	some marker for instance parcel 4	and say	we	are turning that		

																										
back to you	and we will	maintain the rest.to our standard as agreed to.										
																	
Mr. Dryburgh:  Just																								
								turn 5 back over to		and go back to the property owner and say		
															them			
you will notice the high	quality currently and we are															
																	turning this over to the	original, you sure		
																												
you don't want to talk to us about the area in front	of	your	place and the	County saying, you		

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August 9, 2018													Reunion East CDD		
																	
initially said you would share it and now you									
								won't so you are getting this	section and over time		
																
you might get all the rest.  You sure you									
								don't want to discuss this?					
Mr. Greenstein:  Not having any specific knowledge, not having	seen any plans, it sounds		
															
like there will be development in "Quonset Hut" city.  That	property that parallels the 1-4 on		
													
ramp on	back within the next  12 to  18 months I	won't be surprised	if	Encore develops that		
																
property and it could be a	combination and not just commercial.	It could	be residential in the		
												
back and could be	Reunion and if that is the case that is part of our front				
													door then you leave it		
alone.																	
Mr.  Dryburgh:   Unless the decision is reached that the whole front door is not worth		
$170,000 a year for the people who live here.									
Mr. Greenstein:	When you cross the road into	ChampionsGate it	has a particular look		
													
and when you cross the road people	of the road is Reunion and the other side of		
								think this side			
the road is	ChampionsGate.	I like the idea of going back to the County.	Not	the same person but		
							
the office	made a deal with us and they reneged on it.								
									
Mr. Harding:  At the same time why not go back to those	properties	on 5 and 4 and say		
															
the same thing?														
Mr. Flint:	4 is the apartments.									
Mr. Greenstein:  More or less in									
								front of 5 is going to be	Reunion development.		
													
Mr. Flint	stated:  We are just talking about the south side of the road.				
								
Mr.	Scheerer:  I found the document that was provided to the Board the overall cost for		
				
the median	on	the													
				north and south side was $173,000.  The south side alone				
													makes up 16% of the		
overall								The									
contract at $27,733.										
								center median is $41,598.							
Mr. Goldstein:  We are talking about almost $70,000.							
Mr. Flint:	I think we									
								were just talking about the	south side, that is a ten-year payback on		
												
the Bahia sod and it would be									
								something less than that on the hydroseed.					
Mr.	Greenstein:  We can table it and try to go back to the County to rework the deal.  I		
				
don't think	we	want	to	entertain going backwards aesthetically and spending significant dollars		
							
that we																	
can't recoup within a reasonable period of time.								
Mr.	d'					Do you want me to send a demand letter for these				
		Adesky:					
													costs for each of the		
parcels?																	
Mr. Greenstein:	I have no problem with that.									

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August 9, 2018	Reunion East CDD		

Mr.

d'Adesky:

We

will update the

demand and

see

ifwe

get anything.

SafePace														
Mr.	Scheerer:  The next item for	consideration is an item that was brought up at the West		

meeting and that is the	installation of some LED radar feedback signs.  We have a resident who		
					
spoke during audience comments about speeding and excessive	speeders.  In front of you today		
													
are two options for solar powered LED radar							has been recommended is		
						enforcement signs.  One			
the SafePace 600 15-inch variable message sign with solar panel.  A couple things we may want		
to consider with this sign is the SafePace Bluetooth or SafePace cloud bundle.  You can take		
your laptop	if you don't do the												
				bundle cloud based you can change the message that is displayed		
and download all the data as well.  The other option is a cloud based package that allows security		
or myself or whoever	is  going  to  be in charge	of this to	remotely  collect data, change the		
											
message, change the speed limit and it is $5,363.12.  We initially discussed five locations with		
this option or option 2, which is the SafePace 100. There are two differences in this one, one is		
the display is only 11-inches			15-inches and two the							
			instead of		message is fixed so you wouldn't		
												
be able to change the message but you could opt to have the Bluetooth	where you go in, hook up		
															
your computer, download all the data or you could do the cloud based where you can manage it		
remotely.																
Are you interested in doing signs?  Which sign do you want?  Which locations would you		
like to see the signs in?	I can go back and get a definitive quote.						
Mr. Harding:  There is an	option to do a test and have that at the waterpark and see what		
							
happens.  What were the recommended locations?										
Mr. Scheerer:  Two on	Grand Traverse, one in the waterpark, and it was suggested at the		
						
East meeting that we  needed one on Excitement Drive and one on Reunion Boulevard.	In		
talking with	John Cruz he feels  there are enough "S"	curves along Reunion Boulevard that		
										
minimizes the speed so	maybe we	don't	need to look at one of	those	locations.  We can have two		
														
on Grand	Traverse, one at the waterpark and if you	wanted to do a fifth on Excitement we can do		

that.																

Mr.

Mr.

Mr.

Greenstein: Are we agreeing to a test? Harding: I don't think we need a test. They are very effective. Greenstein: Why couldn't we arrange for a demo?

10

August 9, 2018

Reunion

East

CDD

	Mr. Flint:  No, you	
	Mr. Greenstein:  It	
I'm	sure  the  vendors  are	
product.	

have to buy it.			
is behavior modification.	Normally you want to see it have an effect.		
			
going to  have  all kinds	of information to  support the  use of their		

Mr.				I'm sure if we call the sheriff in Osceola	County he would jump on this		
	Goldstein:					
and say it is going to help.						
Mr.	Greenstein:	If these were a little less expensive and we	deployed them as need be,		

not on a fulltime basis.							
Mr. Scheerer:		I think you can accomplish that for a minimal cost.  You can get your data		
and over time you can see	if there is a drop in that speed.  You can move them from location to		
location.  You can add the data package that I recommend you do	regardless of which option and		
										
download the information	to your computer.  Do you want the one	you can change the text on		
the unit or do you just	want fixed language?					
Mr.	Greenstein:	How are we going to fund this?				
						
Mr.	Flint:  We have	reserves adequate to fund this.				
										
Mr. Harding:  What about an amount not to exceed and get other quotes?		
Mr.	Scheerer:		The	original quote from Grainger was $9,000, Fausnight Stripe & Line		
								
and their quote for five installed was $45,000.  This is a great deal with SafePace.  I went back to		
the manufacturer and	explained we are a government entity, we shouldn't have to be subject to		
					
any of the markup.									
Mr.	Greenstein:	What we said on the East side was we would ratify what you approved.		
							
Mr. Flint:  We	won't wait, we will just bring it back to them to ratify.		
	On	MOTION by Mr. Goldstein	seconded by Mr. Dryburgh with all		
					
	in favor the proposal for the SafePace I 00 Option	I data package		
	for five units was approved locations to be two at the waterpark,		
	two on Grand					
						Traverse and one on Excitement Drive.			

Mr. Flint: I think the Excitement Drive. Mr. Scheerer: Those quote and it was $17,000 so

only action item we didn't talk about was the rapid arm gates on	
were approved at the last meeting.	I was asked to get a second	
I approved the ACT quote for about $11,000 and they are in the	

11

August 9, 2018						Reunion East CDD		
								
process of getting it in their queue.  Do you want the gates in front of the exit gate on the inside?		
I gave two options.  One	was the barrier gate would come up so when you are leaving the swing		
arm gate would open and	then you would have barrier gates on the outside lane.  I think that was		
the option a lot	of you thought was best.  If you are exiting you have the barrier gate, that opens,		
the  swing  arm comes  open,  you	go  out and the  barrier gates close	and they are  internal  as		
opposed to external.							
Mr. Dryburgh:  Is there a camera there?			
Mr. Cruz:  We have four	or five there.  There is one that focuses on who is driving the		
vehicle, there is one that will get	the plate, there is one that looks from	the outside in on the exit		
side and on the	opposite side from the outside in.   We have an excellent view of that whole		
			
scenario.								
Mr. Goldstein:	Doesn't it	make more sense to have the arm to	come up first then close		
						
behind you?								
Mr. Flint:  Yes.						
Mr. Scheerer:	I will make	sure.			

ii.

Approval

of

Check Register

On MOTION all in favor the

by Mr. Greenstein check register was

seconded approved.

by

Mr.

Dryburgh

with

iii.

Balance Sheet and Income Statement

A

copy

of

the balance

sheet

and

income

statement were

included

in

the agenda package.

iv.

Status

of

Direct Bill Assessments

A

copy

of

the direct bill

assessment report was

included

in

the

agenda

package.

v.

Approval

of

Fiscal Year 2019 Meeting Schedule

12

August 9, 2018	Reunion East CDD		

On MOTION by Mr. Greenstein seconded by Mr. Harding with all	
in favor the Fiscal Year 2019 meeting schedule indicating meetings	
on the second Thursday of each month at 1 :00 p.m. at the Heritage	
Crossing Community Center was approved.		
NINTH ORDER OF BUSINESS	Other Business		
There being none, the next item followed.		
TENTH ORDER OF BUSINESS	Supervisor's Requests	
A resident:  At the terraces	we have two areas that are used by lots of people for parties,	
weddings, birthday parties and there is no reservation system for the	CDD to rent those out.  It	
has been going on for years.   Every weekend someone has a party.	It is not solely Terraces	
people, people from inside and outside Reunion, security is being called all the time to verify	
who  is an owner, renter,  guest and so on.   This past weekend we	had an issue and I called	
security.  They set up for a wedding inside the gazebo, took down the tape, there were at least 40	
chairs with bows on the end of the chairs, tables set up with food and drinks.  It was a long-term	
renter at the Terraces and she said	can we use the swimming area and we said if they are your	
guests, you are responsible for them and she said she was not staying.   There were 60 people	
wanting to spend the night at the pool and the renter was not going to be there.  Security asked if	
she had permission to hold the wedding there and she said I called Karen two weeks ago and she	
did call me and  said she wanted to  have a baby shower for  a  friend  and  I said there  is no	
reserving and no rental of that area and I gave her the other options.	She said the baby shower	
was on Sunday.  She had another party on Sunday.  Can't we have signs, no private parties?	
Mr. Greenstein:  Don't all CDD facilities have non-resident user fee?	
Mr. Scheerer:  They do but it is posted on the entrance to the swimming pool.	
Mr. Greenstein:  We need another sign or we need it posted somewhere.  We impose a	
non-resident user fee.  If people don't want to pay the fee they are trespassing and have no legal	
right to be there.  It is a security issue.		
Mr. Dryburgh:  If you have	60 people coming over for a wedding that is not approved by	
anyone then call the police.			
Mr. Flint:  I suggest calling security and they can call the police.	

13

August 9, 2018						Reunion East CDD		
												
	Mr. Greenstein:  They are trying to legalize their						
							attendance there by extension through a		
renter.  A phone call about one thing that turns out to be another means they are manipulating the		
system.  That is why there are							
						procedures in place.  When we first put the user fee in effect we		
made up the brochures that had the application procedure and security would hand that to the		
person.												
	Mr. Cruz:  First we would	establish if they live here.  As far as	if they are having an event		
										
we are going to call and say are these guys okay to have whatever it is.						
	Mr.	Harding:	How many people can an owner have at a party?  Can they have 75 people		
							
at a party at this place?							
	Mr. Flint:  We haven't set limits on that.						
	Mr.	d' Adesky:  Some Districts have event use policies and we	have that approved by the		
Board,	we	have them	sign an indemnity, there is an insurance clause and we can	do that here.		
	Mr. Flint:  We haven't formalized those policies because there hasn't been a need to do		
that.  I	don't care what rules we draft the person who is lying about whether it	is their brother's		
wedding	or not,	you	are  going to have those  situations and that is	why	we	have	security to		
address	it.		We	can	do  amenity policies  that  set  guidelines  as  far	as  how  many	guests per		
homeowner	or non-resident you can have.  Up to this point it hasn't been an issue so	I think the		
feeling is if	there	isn't an issue why put a structure in place to address a problem that is not there.		
Terraces I think is the only facility that has a gazebo but anyone who is a resident or non-resident		
user in Reunion can go to the Terraces pool or use that gazebo just like anyone in the Terraces		
can go to Homestead	or Seven Eagles, everyone has access to everything.	If it	is someone who		
is not authorized	to use it we have to address that and if we are having an	issue with number of		
								
guests	per resident then you can set limits on how many guests.  We have plenty of examples of		
policies.												
	Mr.			Why don't you bring that to the next meeting and we	can have it published		
			Harding:				
through the	HOA	and	send it out and say this is the policy.						
	Mr. Flint:  That will give John and his people something they can use to enforce.		
	Mr.	d' Adesky:	I will provide that to you.  I won't draft anything.					
	Mr.	Harding:  Then we can see if we want to adopt it.						
									
	Mr. Scheerer:	We will replicate the non-resident user fee sign and	put them in selective		
locations.											

14

August 9, 2018

ELEVENTH ORDER OF BUSINESS

Reunion East CDD

Next Meeting Date

On MOTION by Mr. Harding in favor the meeting adjourned

seconded by at 2:33 p.m.

Mr. Greenstein with all

Secretary/Assistant Secretary	Chairman/Vice Chairman	

15