MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  Regular Meeting	of the  Board	
Development District was held on Thursday,	
Community Center, 7715 Heritage Crossing	
Present and constituting a quorum:	
Carlton Grant		
Mark Greenstein		
Steven Goldstein		
John Dryburgh		
Don Harding		
Also present were:		

of Supervisors of the Reunion July 13, 2017 at 2:30 p.m. at the Way, Reunion, Florida.

Chairman Vice Chairman by phone Assistant Treasurer Assistant Secretary Assistant Secretary

East  Community

Heritage Crossing

George Flint	District Manager		
Jan Carpenter	District Counsel by phone		
Andrew d' Adesky	District Counsel		
Steve Boyd	District Engineer		
Alan Scheerer	Field Manager		
Rob Stultz	Yellowstone Landscape		
Daniel Baker	ACP Communities by phone		

FIRST

ORDER

OF

BUSINESS

Roll Call

Mr. Flint called the meeting to order, and called the roll.

SECOND ORDER OF BUSINESS

Public Comment Period

There not being any, the next item followed.

THIRD

ORDER

OF

BUSINESS

Approval of the Minutes
2017 Meeting

of

the June

8,

Mr. Flint: Are there any additions, deletions, or corrections to those minutes? Not hearing any, we need a motion to approve.

On MOTION by Mr. Harding, seconded by Mr. Dryburgh, with all in favor, the minutes of the June 8, 2017 meeting were approved.

Reunion East CDD

Regular Meeting

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2017 of 10

FOURTH ORDER OF BUSINESS

Discussion  and  Consideration

Signage

of

CDD

Mr. Flint:  Next is the discussion of signage on CDD property. I printed out and also	
emailed copies of some information from the Resort. Carlton, do you want to present that?	
Mr. Grant: Sure, obviously in accordance with the signage policy that the CDD and the	
community has adopted we removed a lot of directional signage. We particularly removed a lot	
of  signs  informing  people  of  the  restaurant  options  on  the  Resort  and  their  locations.	
Subsequently, we have seen a decline in customers in the restaurants. Folks are going off the	
property because they don't know those options are available. The Resort is requesting approval	
to, in accordance with the sign policy, reinstall some signage in some proposed locations in the	
packet. It would inform guests of the available restaurants and give them the option of staying	
on the property. We proposed a couple of locations using the existing signage. It would be the	
large  standing size  like  we  have  in place today.  Again,  it  is  very  simple,  directional,  and	
informational signage.		
Mr. Flint: David is also here, he	is representing the Property Owner's Association. He	
has been working with Carlton and the	CDD to come up with a standard sign design. I think	
everyone is comfortable with the concept and design. The issue for the Board is determining	
whether the proposed signage is directional in nature. The policy requires that it be directional	
signage. We are bringing this to you for discussion and consideration to make sure you are	
comfortable with the proposal and the locations.	

Mr. Mr. Mr. Mr. Mr. Mr. Mr. signage for having that.

Goldstein: I think it qualifies as directional.		
Dryburgh: The design of it is excellent. What do you guys think about the locations?	
Harding: I think it is accurate from either direction you're coming in.		
Dryburgh: Okay.		
Harding: What is this other sign in here? It's not a directional sign.		
Scheerer: No, it is not.		
Flint: Normally if you have model homes where you get featured builders you have	
that. You can choose to have that or not have that. I believe there	is a history of	

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Mr.	Scheerer: In other communities that have new homes or are building new homes,		
they typically have directions to where the sales center is or where the model homes are. That's		
pretty typical.			
Mr.	Harding: So, all the signs will be on the stanchions, and have the metal sign correct?		
Mr.	Grant: Yes, that is exactly right. What you see here is the exact measurements of the		
directional signage that is currently in place by OnSight Signs, who is the vendor that provided		
the specs. There are currently 4 or 5 signs in place. These are primarily located near the main		
entry areas.				
Mr.	Harding: The sign you just put at the back gate, which is operating really well, it is		
metal.				
Mr.	Grant: It's not all metal.			
Mr.	Harding: Will it weather okay?			
Mr.	Grant: Yes.			
Mr.	Flint: Who is bearing the cost of	the signage?		
Mr.	Grant: The Resort.			
Mr. Flint: Carlton, I will mention that one of your signs is in West. They don't have a		
sign policy adopted.			
	On MOTION by Mr. Harding, seconded by Mr. Dryburgh, with all		
	in favor, the CDD Signage was approved.		
FIFTH ORDER OF BUSINESS	Consideration of Proposal(s) to Replace		
				
		Speaker System at Seven Eagles Pool		
Mr.	Flint:  The next order of business is the consideration to replace the speaker system		
at Seven Eagles Pool.			
Mr.	Harding: Do we only have the one bid?		
Mr. Grant: We did go out and get a second bid from High Security Alarm Systems Inc.,		
who  does  similar  work.  Essentially,  it's	a  replacement  for  the  in-ground  wiring  conduit		
speakers. They are deteriorated from irrigation water.		

Mr.

Dryburgh:

Are

you

going to have a wiring system?

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Mr. Boyd: It was planned to rewire it.		
Mr. Scheerer: So, it's not an upgrade.		
Mr.	Grant: There is a small	upgrade, some things are waterproof at certain locations.		
					
We're not getting a bid for wireless.	I'm		
			guessing a bid for wireless would be double the cost.		
Mr.	Flint: It's not as reliable. Was the price of the second bid consistent?		
Mr.	Grant: It was about $3,000 higher. I have a copy I can show you George.		
Mr.	Flint: There's no legal	obligation to get more than one bid at this dollar amount,		
				
however Carlton did provide a second bid that shows the first bid is competitive.		
Mr.	Greenstein: What is the dollar amount?		
					
Mr.	Flint: $10,701.				
Mr. Greenstein: How was the wiring buried?		
Mr.	Scheerer: Mark, most of	it is buried in pebbles.		

Mr.

Dryburgh:

I

don't

know much about this stuff, but is that a reasonable price?

Mr. Harding: I would say system is going in?

Mr. Scheerer: Most of the

Mr. Greenstein: Will you

so, and with all the wiring. Do you know

in-ground speakers are similar to what is figure out the brand and the model that

what kind of speaker

in place now. they are going to put

. ? lll.

Mr. Flint: Let's bring it back next month with some additional information. You have a couple options. You could set a not to exceed and authorize a Board member to sign off on it. You could also delegate the authority to one Board member so we aren't waiting another 30 days.

On MOTION by Mr. Goldstein, seconded by Mr. Harding, with all in favor, the Delegation of Authority over the Proposal to Replace Speaker System at Seven Eagles Pool was approved.

SIXTH

ORDER

OF

BUSINESS

Discussion of CDD Property Landscape Conditions and Need for Improvements

Reunion East CDD

Regular Meeting

July 13,

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2017 of 10

Mr.		Flint:		We  put this  one  here  at the  request  of	Supervisor  Harding.  Prior to  this		
															
meeting we drove	through those areas that were  of concern. Don,	you can address the  rest		
										
because	I	don't want to speak for you.								
											
Mr.		Harding: I had some misunderstanding about what was	CDD	property and what		
wasn't.  Yellowstone  is  involved with all the  landscaping  and from  what	I understand from		
conversations and emails with some Yellowstone employees, they are taking appropriate action		
to rectify any of the problems we have identified. I know some of the homeowners are of some		
concern, so it is good that Yellowstone is taking action.						
Mr.		Flint:	I don't think there is any action the Board needs to take at this point. We will		
continue to monitor and stay on top	of that issue. Next month, ifthere	continues to be concerns,		
we can put it back	on the agenda.									
Mr.	Greenstein: I want to add that I am hoping they will highlight the potential situation		
															
with the oak trees.		I think the jury is out about whether or not we have a problem with Spanish		
moss, mold,	mistletoe, and other things.	I'm	hoping they can address that so we know what		
									
scope of	work it is.												
SEVENTH ORDER OF BUSINESS		Consideration	of	Extension	to		
																	
												Landscape/Grounds	Maintenance		
												Agreement with Yellowstone Landscape,		
Mr.									Inc.						
	Flint: The Board entered into a one-year contract that started on April 1, 2016 and		
went through May 30, 2017. It	allowed for two						
												additional one-year extensions. We have put a		
simple extension on here. I will	mention that prior to this meeting Reunion West, in an effort to		
											
get the contracts lined up with our fiscal year, voted to extend the contract through September		
30, 2018.		If the Board is	amenable, we can make that same change.					
													
					On	MOTION by	Mr.	Dryburgh, seconded by Mr. Harding, with all			
					in								
						favor,   the  Extension	to	Landscape/Grounds  Maintenance			
					Agreement with Yellowstone Landscape, Inc. was approved.				

EIGHTH A.

ORDER OF BUSINESS	Staff Reports	
Attorney		

Mr.

Flint:

Next

is

Staff

Reports.

Mr. d'Adesky: on the phone, met with

Yes, I'll give Dave Tomac

you a little more narrative than I gave on West. Jan, who is and they had a conversation regarding the 532. The County

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2017 of 10

said they are willing to contact the individual property owners and send a letter. They have		
more	authority than  we  do  so  a  letter coming from them has  a better  chance  of getting a		
			
response. They might all say that they don't want to contribute but we are working with them to		
get that letter sent.		Additionally, and both the County and our office need to do some more		
						
research, there may be other options for additional				
										possibilities of cost savings and cost sharing		
with the County. We have to see what is legal,	practical, and feasible. We did have this initial		
												
conversation with Dave and it was very productive. They were very helpful so we are positive		
about this.													
	Mr.	Goldstein: What is the letter going to say?				
														
	Mr.	d' Adesky:	It	is going to tell them the fact, which is that Reunion East CDD provides		
landscaping  for  all		of	these  properties  including  their  properties.  If they  don't,  that  will		
potentially  be  withdrawn  from  their  property  and  they  will  no  longer  benefit  from  such		
improvements. They are also being asked by the County and the District to contribute.		
	Mr.	Goldstein: Are you going to tell them what their allocated costs might be?		
														
	Mr.	d' Adesky: We have already come up with some	numbers, we can either send those		
														
out in the initial letter or we can say contact us and we will tell you what your numbers are. The		
other issue that I brought up in the other meeting, was regarding the Poinciana. Do we want to		
fight it or do we want to try to negotiate a price? Steve	mentioned in the other meeting, there		
													
still might be a third option that comes and	mitigates some of our issues. It is something that we		
										
have to mull over as a Board.								
	Mr.	Harding: What does your	experience suggest that we go with?		
									
	Mr.	d' Adesky:	Typically, the most profitable is to negotiate, because paying a lawyer		
							
hourly is quite expensive. You might end up fighting it, then you have to pay them hourly to		
fight it and you could end up losing it							
							anyways. That being said, if the impacts are great and it is		
something that the Board does not want to live with, then perhaps that is an investment that is		
worth it. At this point, they are not that fixated on one option versus another so it is not at the		
point yet where we can start fighting it.							
	Mr.	Goldstein: Do you see them leaning one way or another soon?		
														
	Mr.	Boyd: I	wasn't able to attend the	workshop myself, but I had an engineer from my		
											
office attend. We didn't get a sense that they were definitely leaning one way versus the other.		
They said they were	working on another option, it is a change to option 2A or option 3. 2A is		
						
the option that comes around the north and east side of Reunion. Option 3 is on 532.		

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Regular Meeting

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2017 of 10

Mr.	Flint: I was at the meeting as well as Daniel Baker on behalf of the Resort. Mark		
Greenstein was there on behalf of this Board. All the feedback we provided pushed them toward		
the  429  connection,  and  away  from  the  532  option.  When  I  asked  about  timing,  they		
weren't very clear. I don't know how far out this is going to be, but they couldn't even tell us		
when this is going to happen. I think looking at the options the 429 makes the most sense.		
Mr.	Goldstein: So, there's no sense in getting lawyers yet if we don't know where they		
			
are at.			
Mr.	Scheerer: Until you're asking them to oppose something, it won't cost anything.		
			
Talking to them doesn't cost us. From what I'm hearing, there's no action necessary and based		
on all these facts we can wait.		
Mr.	Greenstein: Have the members of the Board received the summary of the meeting		
			
that was held by the consulting firm?		
Mr.	Scheerer: Yes, Steve passed them out.		
			
Mr.	Greenstein: Good, because that summarized one of the points we're making.		

B.

Engineer

Mr. Flint: Steve, do you have anything?		
Mr. Boyd: An update on the signal, I talked to the County Engineer, who is in charge	of	
the review, about two weeks ago. I have since then not been able to get in touch with her to find	
out what the status is. But I am trying to pursue that. Other than that, I don't have any news.		
Mr.		
Greenstein: Can you get any feedback?		
Mr. Boyd: Mark, I'll give you an update. If I can't get in touch with her by the end	of	
this week I will let you know. You can make a call to the Commission on behalf of the Board.		

C.

District Manager's Report

i.

Action Items List

Mr. Flint:  Daniel is on the phone, he has a report for the Board on this issue.		
Mr.				
	Scheerer: Do you want to report on the irrigation turnover?		
Mr.	Baker:  Yes,  the update is really pertaining to  South Florida Water Management		
District on	our renewal of the Reunion East permit. We have been in the process, for the last 6+		
months, with the Water Management	District.  The District has completed the review on our		
				
application and they have informed us of their	intention to issue a permit. The permit is not		
					
going to contain what we requested. The permit is primarily based on the South Florida Water		
Management  District  accepting  Toho  Water  Authority  proposition  to  expand,  modify,  and		

Reunion East CDD

Regular Meeting

July 13,

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2017 of 10

enhance the reclaimed water								
					delivery system. They would do that at their expense without any		
surcharge to Reunion. They will offer a discounted rate	schedule for the life of the permit. That		
											
would start from the first year they are able to deliver the full irrigation demand, they would		
discount their rate by 90%. Toho has committed to the Water Management District that they		
could accomplish the  enhancement to  their system within two  years.  Therefore, the  Water		
Management District contemplated for Reunion East the	continued use of ground water as the		
												
sole and	singular source of irrigation until	October 2019.  In November 2019,  Toho  would		

deliver all the water necessary. We are reviewing the action and may elect to appeal it because it		
is a	significant cost to both the Resort and Reunion property owners to absorb the rate at that		
				
proposed charge. It's not the outcome that we had hoped for.			
		Mr.	Scheerer: Thanks Daniel.							
		Mr. Flint: So, it looks like they're maybe 2 or 3 years away from actually being able to		
provide it. Once they have the	capacity to provide it we will pay 10% of what the published		
								
reclaim rate is. Next year it will go from 20 to 30 and	so on and after 10 years we will be at		
100%.											
		Mr.	Harding: What's the alternative?							
		Mr.	Flint: We don't have one.							
		Mr.	Harding: Does this affect West?							
		Mr.	Flint: West is a separate permit and they	reissued West's permit already. Daniel, is		
										
there a particular reason as to why West was renewed without it?		
		Mr. Baker: Yes, one because the Toho						
							Reclaimed Water Delivery System is different for		
the west side ofl4 versus the east side ofl4. The remaining			
										infrastructure to connect and deliver		
the	irrigation water, there's no one who is willing to pay for it.		
			
		Mr.	Harding: Do we have any cost projections for each person?		
												
		Mr. Flint: We went through that exercise before when we initially started negotiating		
this, but we will have to go back and look. We are a few years from having a financial impact,		
but we will revise those projections.  When we thought this was coming down the road, we		
included some expenses and some revenue associated with	operating a reclaimed system. We		
													
projected those as offsetting each other. It's	not						
							something that is going to impact next year's		
budget or the year after.								
		Mr.	Harding: Okay, that was my main question.					

Reunion East COD	July 13,2017		
Regular Meeting			
	Page 9 of 10		
			
Mr. Flint: Daniel, do you see Toho actually operating their reclaimed system or are they		
just going to provide the water and we are going to continue to operate the internal system the		
way it is operated now?			
Mr. Baker: Yes, we would continue to operate it.			
Mr. Flint: So, we have to figure out how we internally bill out for what Toho is billing		
the  District.  Signalization was  already  addressed.  Concerning  the  horse  stable  options  and		
resident use of Heritage Crossing, after the meeting with the consultant on	the extension of		
Poinciana Parkway Mark and I met with Daniel to discuss this issue. He indicated that he would		
get with his folks internally and we will need to have a follow meeting with that.		
Mr. Greenstein: It's a work in progress. We've had the initial discussion, now the Resort		
just has to start digging into the details.			
Mr. Flint: The sign has been installed on Excitement Drive entrance as well.		
Mr. Harding: Were you guys going to reach out to the highway folks regarding proper		
signage off the 429 exits to indicate that Reunion is off exit 1?			
Mr. Flint: Steve, I think that was on your list.			
Mr. Boyd: I apologize, I will check on that.			

ii.

Approval

of

Check Register

Mr. Mr. $1,100? Mr. and West. Mr. Mr. and chairs

Flint: You have the Check Register, I believe I also emailed everyone a copy. Harding: I have a couple of questions. What is the directional sign installation for

Scheerer: That's for the Reunion sign on Excitement Drive. It was split between East

Harding: The other thing I was curious about, what are the two dining tables? Scheerer: Those are for the swimming pools, we purchased some additional tables for the Homestead pool.

On MOTION by Mr. Harding, seconded by Mr. Dryburgh, with all in favor, the Check Register for the month of June was approved.

iii.

Balance Sheet and Income Statement

Mr. Flint:

You have the unaudited financial

statements through May

31st_

Reunion East COD

Regular Meeting

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2017 of 10

iv.

Status

of

Direct Bill Assessments

Mr. outstanding.

Flint: I may have misspoken during the West meeting, I think there is one Reunion East is fully paid though. Are there any questions about the financials?

NINTH ORDER OF BUSINESS	Other Business	
Mr. Flint:  Any other business?		
Mr.		
Goldstein: Were we going to get some more pressure washing done?	
Mr.		
Scheerer: Yes, we are. That is on hold for the August agenda. George is going to	
provide me with a third quote. We have around $38,000 in the budget for pressure cleaning all	
the sidewalks.		
Mr. Goldstein: What about the light on the sign in the back?	
Mr.		
Scheerer: That's correct, that is going up next week. I was out last week and I'm	
playing catch up this week. We will get that done.		
Mr. Flint: Maybe check on the air		
conditioning unit in here, it is very muggy.	
Mr. Scheerer: Okay.		
TENTH ORDER OF BUSINESS	Supervisor's Request	
There not being any, the next item as followed.	
ELEVENTH ORDER OF BUSINESS	Next Meeting Date	
This item was not discussed.		
TWELTH ORDER OF BUSINESS	Adjournment	
There being no further business,		
On MOTION by Mr. Grant, seconded by Mr. Greenstein, with all	
in favor, the meeting was adjourned.		

Secretary/Assistant Secretary	Chairman/Vice Chairman