MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  regular  meeting

of

the  Board

of

Supervisors

of

the

Reunion

East  Community

Development District was held		at		
	Thursday, June 14, 2018 at 1:00 p.m.			
Community Center, 7715 Heritage Crossing Way, Reunion, Florida.			
Present and constituting a quorum were:				
Carlton Grant		Chairman			
Mark Greenstein	Vice Chairman			
Steven Goldstein	Assistant Treasurer			
Don Harding		Assistant Secretary			
John Dryburgh				
	Assistant Secretary			
Also present were:				
George Flint		District Manager			
Andrew d' Adesky	District Counsel			
Alan Scheerer				
	Field Manager			
John Cruz		CWS Security			
Daniel Baker		ACP Communities			
Rob Stultz		Yellowstone Landscape			
Chris Arnold		Yellowstone Landscape			
FIRST ORDER OF	BUSINESS	Roll Call			
					
Mr. Flint called the meeting to order and called the roll.			
SECOND ORDER OF BUSINESS	Public Comment Period.		
				
There being none, the next item followed.			

the Heritage Crossing

THIRD

ORDER

OF

BUSINESS

Approval
Meeting

of

the Minutes

of

the May 10, 2018

Mr. Harding:

On

page 3 it should refer to Mr. Dryburgh not Mr. Harding.

June

14, 2018

Reunion East CDD

On MOTION by Mr. Harding seconded in favor the minutes of the May 10, 2018 amended.

by Mr. Greenstein with meeting were approved

all as

FOURTH

ORDER

OF

BUSINESS

Discussion  of Additional  Security Measures
at Unmanned Rear Gate

Mr. Harding: This is				
		something that has been brought up in our ABOG meeting and in the		
community.  People are coming in the exit gate and that is how they are coming into Reunion.  I		
don't know how they activate the gate or maybe they go around it or whatever and activate it		
from the other side then they shoot in.  People are	do.  One suggestion		
			wondering what we can			
was to put a spike mechanism in the road where you can only go one way	and if you back up		
your tires are punctured.  Is that				
		something you can do with our roads?			
Mr. d' Adesky: You can do it but there are a lot of liability issues.  Regardless of whether		
or not you are responsible people are going to sue you.			
Mr. Greenstein:  Alan is recommending the Sally system on that side too.		
Mr.	Scheerer:	On the entry we have the barrier gates and bi-party gates so you hit your		
				
card, the gate comes up, you pull up, the gate arms open and as soon as you go by the gate comes		
down.  We do not have that on the exit side.  What happens is the bi-party gate opens, you can		
run a couple cars through there because it is timed so as not to close on a vehicle.  Opposed to		
spikes a simpler			gates and they have		
	suggestion would be to look at the cost to install barrier arm			
them as soon as you go that drops fast.				
Mr.	Goldstein:  Why doesn't the current arm drop quicker?			
				
Mr.	Scheerer:	It is timing, we can have it drop a little sooner if it is a problem, but you		
				
have to		have to wait for the bigger gate to open.  You are sitting there and there is		
remember you			
not a staging area in-between the barrier gate and the swing arm gate.  My	answer is to install		
gate arm.s.	The CDD owns the swing arms the master installed the gate arm.			
Mr. Dryburgh:  Why don't we have			
			cameras there and track it back to whoever is going		
in there?						
Mr.	Cruz:  We	do have cameras at that entrance.  If			
			residents come across folks who are		
behind them trying to get in we strongly	encourage them to call us immediately so we can get out		
					
there and address it.					

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	Mr.	Dryburgh:	To have a person take the time out of their day to call security it is not		
going to happen.															
	Mr. Cruz:  The folks who do care give us a call.  Those		cameras are for the most part		
																	
monitored, they are in our dispatch office,		however, we can't have 24 hours attention to those		
													
cameras.  We do	catch them	and	I have them in my office.	I will see people do that.		
	Mr.	Goldstein:  What	is the legality	of it if someone goes down the wrong side of the road		
to go in the exit?  Is that against State law?									
	Mr.	Harding:  Yes, the wrong side of	the road.						
																	
	Mr.	Goldstein:	Why	would we not be able to call not just you but have you call the		
									
police?																
	Mr.	Cruz:  We have and it is kind of touchy.  The last instance we have of that happening		
law	enforcement said there	is not much they can do.	I have a		meeting  on Tuesday with the		

Sheriffs Department.														
	Mr.	Goldstein:  All I hear	is this is a public highway but if	they can't do anything because		
						
it is	a gated community let's	go	back to the conversation	of				
													saying what happens when those		
bonds are paid off, why do you let people come through because it	is a gated community.		
	Mr. d' Adesky:  It is public roads.									
	Mr.	Cruz:  That goes back to the officer that responds and if they are not familiar with the		
area.  One of my goals for the meeting with the Sheriffs office is	to get these guys who are here		
on rotation familiar with Reunion and how to approach these situations.		
	Mr.	d' Adesky: That is	pretty common with the Districts that we represent when there is a		
gate, it is a matter of	educating them, which is an ongoing and consistent task because you may		
						
have a new	officer who comes in and isn't	familiar with the area and didn't realize it is a CDD,		

these are public roads, they can be enforced.  We have this issue in all different counties.		
	Mr.	Flint:	It	is  a		constant  education  process.	The	Osceola  Board  of  County		

Commissioners knows these are public roads because they	required us to enter into an interlocal		
															
agreement when the District was formed acknowledging they were public acknowledging the		
public access issues with the gates.  There is no debate about them being public the issue is that		
the specific officer who may respond their	default is going to be I see a gate therefore, these are		
											
private roads.  We battle that all the time.									

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June 14,2018		Reunion East CDD	
Mr. Harding:  I have had communication with James Froelich, the Deputy Sheriff and he	
supports our neighborhood watch and he responded and said he was going to get more involved	
with his department in terms of	making sure they follow-up better with regard to violations and	
people parking on the wrong side of the street, parking opposite each other, which is another	
violation.			
Mr. Flint:  The other difficult thing about that situation is the fact they are public roads so	
if someone is tailgating someone through the gate they are entering a public road and we can't	
preclude them from entering but we try to direct them to the manned gate where at least we can	
monitor them entering and leaving.  If they are tailgating I'm not sure they are going to be able to	
write a ticket because it is a public road.  We can try to address that through the speed of the gate	
arms.  It is a double edge sword	on the speed of	the gate arms because you get them too fast and	
they close on people's hoods and we get a lot	of broken gate arms.  You have to balance the	
timing of that.			
Mr. Harding:  Your other idea as far as the exit gate can we look at that?	
Mr. Scheerer:  Of course.			
Mr. Harding:  Why don't	we take that as an action?	
Mr.  Greenstein:  Getting  the  Sally  gate  so  you  have  to  be  leaving  from  inside  the	
community for the Sally gate to come up.		
Mr.  Scheerer:  There is a loop in the road and that is the on/off mechanism when you	
drive through a gate like that. You pull up to it and it opens and when you clear it, it closes and	
we want that to close very quickly and this way if anyone is trying to come in the other way they	
will hit the gate and hopefully, security picks them up on camera and we can go after them.	
Mr. Flint:  We always find that we have to pair the rapid arm gates with the slow-moving	
swing arm gates.			
Mr. Greenstein:  On the entry is there sufficient distance between the Sally arm and the	
real gate that it is a two-step process?  I felt like I was being held hostage in a bank branch when	
I opened the outer door and then the outer door behind me locks then they inspect me before they	
let me go through the second door.  When you swipe the prox card can it just operate the Sally	
gate and when you come up, the Sally gate comes down and because you are getting close to the	
gate it, then opens up so it is kind of a two-step process?	

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Mr. Scheerer:		There is room for a car but there may not be	plenty of room for a truck or		

if someone has a	trailer.	I will look at staging and	stacking and get with ACT and see what we		

can do.   We can definitely increase the	speed	of	the rapid arm gate	so it comes down a lot		
											
quicker.  We just have to make sure nobody is trying to get between both gates.		
Mr. Goldstein:	I assume we can't say, car entrance only			it is a public highway?		
								because			
Mr. Flint: We might be able to but enforcing that I don't know.				
Mr. Scheerer:		Let's see if we have room.  I drive a 4-door F-150 and that is a good size		
						
pickup truck and I feel								might be an option.		
				comfortable that I can sit in there in my truck and that			
Mr.  Flint:   The	reality  is you can put, car only, on there but	you	are  going to  have		
									
someone with a trailer or motor home and end up with an issue.						
Mr.	Scheerer:		We will get some information for the Board.					
														
FIFTH ORDER OF	BUSINESS		Ratification of	Natural  Gas Agreement with		
								
							Infinite Energy			

Mr.	Scheerer:	Every year we bring this back to the Board.  As you know we have		
				
agreement with Infinite Energy to provide gas for the swimming pools.  We did not get this		
time for the last Board meeting and George executed it.  The costs are all the same for the gas		
our pools with the			
	exception of Seven Eagles and the Terraces.		
	On MOTION by Mr. Greenstein		
		seconded by Mr. Harding with all		
	in  favor  the  Natural  Gas  agreement  with  Infinite  Energy  was		
	ratified.			

an in at

SIXTH ORDER OF BUSINESS

Discussion

Budget

of

Fiscal  Year  2019  Proposed

Mr. Flint: We would like to defer this item until the talk about whether we need to move the August meeting out

July meeting at which time we will a little bit from the regular date.

SEVENTH ORDER

OF

BUSINESS

Consideration	of	Management   Services		
Agreement (MSA)			

hold

Mr. off on

Flint: I did provide Mark with a preliminary draft this morning and we would like to distributing that until Counsel and Mark have an opportunity to review that and get

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June 14, 2018	Reunion East CDD		

some feedback from LRA. Again, we think meaningful discussion at the July meeting. In person for the Board on this issue.

this will be something that we the interim you have designated

will have a Mark as the

more point

EIGHTH

ORDER

OF

BUSINESS

Discussion and Consideration of Actions Related to Unallocated Debt

This item deferred until the next meeting.

NINTH ORDER OF BUSINESS	
A.	Attorney	

Staff Reports

There being none, the next item followed.

B.

Engineer

There being none, the next item followed.

C.

Manager	
i.	Action Items List	

Mr. Flint:  LRA is still working on the irrigation issue.			
Mr. Baker:  We will have an update next month on that.			
Mr. Flint:  Steve is continuing to work on the signalization.  I think the lead time on the		
mast arms is lengthening so he can update you in July.  The	of the 532 costs I believe		
	allocation			
Andrew				
informed you at the last meeting that due to some staff changes some of the preliminary		
discussions we had with staff, which seemed to be	now changed.		
	favorable to that has			
Mr. d' Adesky:  There is no further input from our end, it was a matter of cost analysis.		
Mr.				
Harding:  We were going to get costs on what it would take.			
Mr. Scheerer:	$226,300 to remove all landscaping, irrigation and everything we have on		
			
the south side.				
Mr. Harding:  Is that removing trees too?			
Mr. Stultz:  The only trees that would stay is Oaks and Magnolias, everything else would		
have to go as well as the plant material that is on every bed out there.  That means we would		

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June 14, 2018	Reunion East CDD		

have to go	back in some areas from the curve of the road to the light		
land would stop.		
Mr.	Scheerer:  There is a sidewalk in there too.		
			
Mr.	Harding:  What is the cost of maintaining that part of the		
			
Mr.	Flint:  They provided that to us before, they provided		

poles and that is where your

road? the median, north side and

south side.														
Mr.	d' Adesky:   We can do  it in portions,	it	doesn't have to be	all or nothing.   Their		
interpretation and our interpretation is	something we	rarely agree on but	we could pull out	of a		
								
certain section if we wanted to pull out	of a section.									
Mr.	Harding:	Why don't we break it down into some options?						
														
Mr.	Stultz:  There is going to be a lot of machinery for the work	to be done in there.	We		
would have to stage	dumpsters out there just to put the debris in.	Taking out all that Zoysia		
					
grass, heavy debris, mud, turf, load it in the	dumpsters so it is a lot of	debris coming down.  That		
								
is all the new grass,  all the removal, there are irrigation	components	that do still affect the		
											
median.  Anything in the median there is	irrigation on that side we have	to leave, we have to	cap		
								
off a lot of valves and stuff like that, it has to be closed off.  We still need some of the pipe to run		
underneath there to run the middle part.	It is just not one thing it is more.				
Mr.	Scheerer:	It is $27,733 to	maintain outside the 532.  The overall cost for the sod		
					
work and the median according to the contractor is	$173,928 that is for all three sections, north,		
								
south and the median.	Of that you are looking at about 16% for the maintenance.			
Mr.	Dryburgh:	Why is that such a small amount of the expense?					
														
Mr.	Scheerer:	It is a small amount because there is not a lot	of	sod.  I imagine a lot of		
														
that is shrub trimming, spraying weeds and stuff like that.  In the median you have all the sod		
and now we have added more sod.  It is 24% on the north side of the median.  These are numbers		
provided by Rob Stultz to us back in October 2017.									
Mr.	Goldstein:	I'm in no rush to change what we are doing myself.  I don't see why we		
														
are even														
thinking about ripping it out I think we ought to wait and see what happens being built		
down the road then try  to  renegotiate this again with somebody.   But to spend $200,000 is		
ridiculous.														

Mr.

Harding:  I do too.

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Mr.	Goldstein:  It looks nice while we are	maintaining it, it is a little less than the Resort		

and everybody else.															
Mr. Greenstein:	I think our intent was good, going through the	analysis was good, I think		
															
we have to recognize	if we were on	metered water we may be having  a different discussion.		
							
Under the	current scenario I  say,	let's	monitor the situation and	revisit	it down the road.	I		

appreciate everything everyone has done on this issue because it is irritating when you think		
about commercial entities like the Publix  shopping  center that are	getting the  benefit of our		
															
efforts and our												back to them and say		
		expenditures.  If there is a way to isolate that area and go			
we are going to pull it out but it has to be at a	reasonable cost that	we can	recoup within a three		
												
year period.															
Mr.	Harding: What if we threatened to	do it?								
											
Mr.	d'															
		Adesky: We could do that; however, the								
									demand letter was sent out by the County.		
We haven't threatened them directly.  Our legal obligation is to	restore it to	its original condition.		
														
Mr.	Harding:  Is that written somewhere?									
											
Mr. d' Adesky:  In the interlocal agreement.									
Mr. Harding:  What ifwe were to go to those entities again and say	the Board is seriously		
talking about doing that.														
Mr.	d'Adesky:	I think we would need a parcel by	parcel break out of how much we are		

demanding from each.															
Mr.												of them and say this could		
	Harding:  Why don't we send out individual letters to each			
disappear in front of your entity very shortly.											
Mr.	Greenstein:	When  I	made	that  statement I	was  thinking  about the  commercial		
								
entities.  I	would not go after a church.	Isn't	there another entity that	owns the property in front		
						
of the apartments?  I'm	talking about from Old Lake Wilson going west at some reasonable point		
					
we say okay, that is a commercial corridor we did it before the				If		
											commercial corridor existed.			
we could isolate that and figure out what it would cost without driving anybody crazy then	I		
think we have something to go back to them with and the shopping center people would pay		
attention.																	

Mr. Scheerer:  We can do it by each parcel.

Mr. Harding: Can we at least do that and not give up? next meeting with a cost for each parcel?

Can

you bring back a map to the

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Mr. Stultz:  Yes.			
Mr.	Goldstein:   An idea of how you can just clean it up to  reduce  our cost but not		
			
necessarily ripping everything out?			
Mr.	Stultz:	Sure.			
Mr.	Flint:	The MSA we have already talked about.  The signage on Sinclair, I think the		
Board approved that last month.			
Mr.	Grant:	It	is completed and installed.			
Mr.	Flint:  That is			
			everything on the list.  Is there anything else?		
Mr.	Scheerer:  The landscape lighting proposal was	approved and it is on here as not		

completed but I thought that was completed.  The roof was taken care of.		
Mr.	Flint:  Since we don't produce this list it may not be as updated as you would like.		
Mr.	Harding:  Did we update the existing MSA as far as including Linear Park as far as		
			
the Resort managing and scheduling events there?			
Mr.	Flint:	That would be an			
			amendment to the existing agreement, we are working on		
the new one, but we will also amend the existing one as part of the discussion.  That will happen,		
we will formalize the	arrangement of the waiver of any rental fees for events in Linear Park.		
					
We	are going to add an item to the action items list about the updates on the exit side of		
the gate that we talked about.			

ii.

Approval

of

Check Register

Mr.

Flint presented the check register in the

amount

of

$282,918.74.

On	Greenstein seconded by		
MOTION by Mr.			
all in favor the check register was approved.		

Mr.

Dryburgh with

iii.

Balance Sheet and Income Statement

There

A copy of is no Board

the balance sheet and income Action necessary.

statement was

included

in

the agenda package.

iv.

Status

of

Direct Bill Assessments

A copy

of

the

status

of

direct bill assessments was included in the agenda package.

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June 14, 2018

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CDD

v.

Presentation

of

Arbitrage Rebate Calculation Report

A copy of	the arbitrage rebate	calculation report for the Series 2005 bonds reflecting a		
								
negative rebate									
	requirement of $2.8 million was included in the agenda package.			
	On MOTION by Mr.	Greenstein seconded by Mr. Dryburgh with			
	all in favor the					
		Arbitrage Rebate Calculation report for the Series			
							
	2005 Bonds was accepted.				
TENTH ORDER OF BUSINESS			Other Business			
There being none, the next item followed.			
ELEVENTH ORDER OF BUSINESS	Supervisor's Requests			
Mr. Harding:	I know you are working	on the new MSA.  Do we have Encore committed		
to restoring this?  What are they going to do with the carpeting?			
Mr. Flint:  We are still working on that.	I know we are well into June and the end of their		
	1		but we are still						
lease was May 30 \		working with that.  Their contractors have come back and		
							
done some additional work over there.	I met with them before the Rolling Oaks meeting today		
so we are still working through that.  We have a			
							$15,000 security deposit but we are concerned		
that won't	cover what needs to be covered.  As we work through the MSA and get to the point		
where we enter into an MSA with the Resort this has to be restored, we have to have those issues		
resolved.										
Mr. Goldstein:  There was an issue discussed last time regarding if we could have a gate		
operated system with something tied to the license plate or something on the windshield.  John		
was going to look into those costs.						
Mr.	Cruz:	I	met with Jody from ACT and I am waiting on some numbers.	I have to		
follow-up and see where we are on that.		discussion, a couple members wanted to donate		
Mr.	Goldstein:  Also, there was some			
										
some money to try	out some stoplights by the water park.  Did any.one approach you about that		
or anyone else here?								
Mr.	Flint:  No, I didn't have any further	communication after our email exchange.  I don't		
									
think we have any objection to that as long as they meet the DOT standards and the locations are		
approved by the Engineer.  If	there is no				
						objection from the Board as long as the Engineer signs		

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June 14, 2018									Reunion East COD		
												
off and it meets DOT standards would there be any objection if someone wanted to donate radar		
speed limit signs?											
Mr.	Goldstein:	It is not going to reflect your speed it is going to	be	a lit speed limit that		
						
says 25 mph and it will have photocells.							
Mr.	Flint:  We have them in other Districts around school zones.	The	only thing I want to		
make sure the Board understands is you							
					probably do want to keep the same type of pole, the		
decorative pole, you don't want to	put a galvanized metal pole up.				
Mr.	Goldstein:	I think they were just going to give the money to the Board.		
				
Mr.	Flint:  That would be easiest because we are tax-exempt that would be the better way		
to do it.  The Board can accept a								
				donation and purchase it tax-exempt.				
Mr.	Greenstein:  The only issue I have is one of our residents was discussing the issue of		
			
safety or the need to go into the street while							
					walking down one sidewalk because of a vacant lot.		
We know the											
	sidewalk has to go in as part of a house build and the developer of that property is		
responsible for the sidewalk.								
Mr.	Flint:	At the time they build the house.							
Mr.	Greenstein:  Who is responsible for the	sidewalk in front ofmy residence?		

Mr.	Grant:	It is all CDD there is no distinction.						
Mr.	Flint:	We don't have the responsibility to	pressure wash them for aesthetics, but we		
									
do have a safety responsibility.								
Mr.	Greenstein:	I know we have some modified					
							arrangements where I think the master		
does the sidewalk when they pressure wash houses.							
Mr.	Scheerer:  That is aesthetic.							
Mr.	Greenstein:	I	was also assuming that the	installation of the sidewalk goes in at the		

time of construction after infrastructure is							
					installed in case there is a need to run anything under		
there  so  this  party  was  basically	recommending  they  would  like  to  see  since  a  lot  of our		
							
communities were virtually								
				complete there may only five or six vacant lots, they would like to		
see sidewalks installed.										
Mr.	d' Adesky:	In	Celebration they employ seven fulltime employees to repair sidewalks.		
						
If sidewalks are											
	installed, as the installer we would have to	maintain that going forward and if		
										
there is a tripping hazard have it repaired.							

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June 14, 2018	Reunion East CDD		

Mr. think there Mr.

Goldstein:  As a trade-off a guy in a wheelchair doesn't		
is a higher risk the street versus the trip hazard.		
Greenstein:	Landscaping is not done in that section.  So		

have to go

we would

in the street.  I

have to end up

doing both.							
Mr.	Flint:  If you are considering putting sidewalks on			
				undeveloped lots like that there are		
some other issues.  In another District we manage	someone stepped	off the edge of a sidewalk		
						
into a hole  and there has been a lawsuit going on for three years.	If you are  going to put		
sidewalks on a lot that is not developed then you are also going to have issues, there is no sod,		
there is no driveway, then you have an elevation change,	someone could step off the edge, break		
						
their ankle.							
Mr.	Greenstein:  I told the individual there were a number of issues.		
Mr.	Flint:  If	the Board wants to do it we can do it; it is a matter of cost.		
Mr.	Harding:	I think we leave it alone.					
							
Mr.	Greenstein:  Don't be surprised if we	individually get a letter and the HOA gets a		

letter.							

TWELFTH

ORDER

OF BUSINESS

Next

Meeting Date

On	Greenstein seconded by		
MOTION by Mr.			
all in favor the meeting adjourned at 1:52 p.m.		

Mr.

Dryburgh with

Secretary/Assistant Secretary	Chairman/Vice Chairman	

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