MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the Reunion East Community Development District was held on Thursday, May 11, 2017 at 2:30 p.m. at the Heritage Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.

Present and constituting a quorum were:

Carlton Grant (via telephone) Mark Greenstein Steven Goldstein John Dryburgh Don Harding

Also present were:

Chairman

Vice-Chairman

Assistant Treasurer
Assistant Secretary

Assistant Secretary

George Flint	District Manager		
Andrew d' Adesky	District Counsel		
Steve Boyd			
	District Engineer		
Alan Scheerer	Field Manager		
Garold Williams	CWS - Security		
Daniel Baker	ACP Communities		
Jim Bagley	Bagley & Langan		

FIRST

ORDER

OF

BUSINESS

Roll Call

Mr.

Flint called the

meeting

to

order, and roll call was taken.

SECOND

ORDER

OF

BUSINESS

Public Comment Period

There not being any,

the next item

as

followed.

THIRD

ORDER

OF

BUSINESS

Approval of the Minutes

2017 Meeting

of

the April 13,

Mr. Flint:  Are

Mr.  Harding:

Greenstein."

there any At the

additions, beginning

deletions, or corrections of the minutes, "Mr.

to those minutes? Harding" should

be

"Mr.

Mr. Harding but

Dryburgh: The statement about security at the gatehouse was attributed to Mr. I said that.

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Mr.	Greenstein:   The only issue that I	have is on Page 3,	under the Sixth Order of		
						
Business, where we were								
						talking about the results of the survey for the stables, Mr. Smith was		
listed.  He was not an active participant at the meeting until we introduced him at the end.		
Correct?														
Mr.	Flint:  Yeah.  We will find out who that is.  I'm	not sure who brought up the issue of		
the need for an investment.  That might have been Carlton.					
Mr. Greenstein:  Probably.  That makes more sense. Is that possible Carlton?		
Mr. Grant:  What is the question?						
Mr.	Greenstein:  In our								
						discussion at the last meeting, regarding the repurposing options		
for the horse stables, a comment was made saying, "There are many options, but they all take		
investment.  Even this building we are in needs investment, you can't hold a high-end business		
meeting in	here."	Is that something you						
								would've said at the meeting?		
Mr.		Grant:	I think I may have.	There were some repairs needed for the building, such		
						
as the lighting.  We are recharging the area that Encore has currently, and cleaning the facility.		
That's not a significant investment but there are costs to it.					
Mr.		Greenstein:	It was attributed to Mr. Smith, who was not involved in that discussion		
at the meeting.  We're	trying to figure out if it was you or George.			
Mr.		Grant:	I	probably made that comment, Mark.					
									
Mr.		Greenstein:	Thanks								
						Carlton. The only other item I have, and you can decide when		
you review the audio, in the discussion about the	gatehouse, on Page	7, the last comment where		
												
I say, "I think we	agree	Steve", meaning Steve Boyd our Engineer, "can come up with a draft		
								
plan for that guardhouse site.  He can share that with the County and as long as they say it can		
work, we will do	it."	I	don't know if	I exactly said that.	I	would not have said that. What I		
													
would like it to read is "the Board can consider it."					
Mr.	Dryburgh:	I	thought that's what you said.					
											
Mr.	Harding:  Switch "do" to consider.						
							
Mr.	Goldstein:  We just								
						decided that we wanted to find out.			
Mr.	Greenstein:  That's true.	Perfect!  That solves that issue.	Other than that, I think the		

minutes are good.												
Mr.	Flint:  We need a motion to	approve the minutes, as amended.		

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On MOTION by Mr. Harding, seconded by Mr. Goldstein, with all in favor, the minutes of the April 13, 2017 meeting were approved, as amended.

FOURTH ORDER OF BUSINESS

Consideration of Natural Gas Agreement with Infinite Energy

Mr.	Flint:	It's	actually less	expensive for us to enter into an agreement with Infinite		
									
Energy than TECO, which is renewed annually.   We are bringing it back to the Board for		
renewal.											
Mr.	Greenstein:  Is that in conjunction with the budget?			
										
Mr.	Flint:	Yes, its budgeted and this is who we've been using for at least 10 years for		
natural gas, and it is more competitive than TECO.				
Mr.	Dry burgh:  How much does it save us on an annual basis?			
Mr.	Flint:	I have to go back and look at the numbers.			
Mr.	Scheerer:	We would have to go way back, because we always had this agreement in		
										
place, like George said, for almost	IO years now and we're paying pass through costs of	six		
cents a therm.  At one time TECO was $1.00 per therm for the gas, which is why we made that		
change.											
Mr.	Goldstein:	These guys have been moving pretty aggressively into this market.	I		
										
had a friend who worked for them in Gainesville for a while and they've been trying to compete		
with TECO.									
Mr.	Scheerer:	This is for all	of the natural gas for the CDD pools that they manage and		
										
maintain on behalf of	the CDD.					
Mr.		Harding:  What about private homes and pools?			
											
Mr.		Scheerer:	I could ask that question.				
											
Mr.		Goldstein:		My heater is $300 in the winter months.			
											
Mr.		Dryburgh:		Reach out to them.  Obviously, gasoline is gasoline.  Ask the question.			
											
Mr.		Scheerer:	I'll	bring it up.					
Mr.		Greenstein:	I	don't know if TECO has	exclusive franchise licensing, or whatever		

the proper	terminology is, for service to Reunion to	particular residential areas, just like Toho		

supplies water.									
Mr. Scheerer:  TECO owns the gas lines here.  When they de-regulated the gas industry		
10 years ago, Infinite Energy came	onboard, met with myself and Judy Emens who used to		
									
work on behalf of	the CDD many years ago.  We went through the process of interviewing them		

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and talking with them at				were paying		
		length.  At six cents a therm, we			
						$1.20 a therm at the time.		
There were significant	savings.	I'm sure that gas per therm price is lower now.   This is a		
					
variable rate, so we	get the	lowest gas rate there is at the time, as opposed to entering into a		
					
fixed rate.  If the gas goes up, you save money but if	gas goes down, you don't save any money.		
Mr. Harding:  We are not expecting gas to go	up.	We are expecting the opposite.		
Mr. Scheerer:	Correct.  I will ask Infinite Energy.			
				
Mr.								
Dryburgh:  Are you looking for a vote?				
Mr.								
Greenstein:  Yes, a motion to approve the agreement from Infinite Energy.		

On MOTION by Mr. Dryburgh, seconded by all in favor, the Natural Gas Agreement with approved.

Mr. Greenstein,

Infinite Energy

with was

FIFTH ORDER OF BUSINESS

Consideration	of	Work  Authorization	
from	Boyd Civil Engineering for Work	
Related	to	the	Excitement   Drive	
Gatehouse				

Mr.	Flint:   This  item	
minutes.  Steve was going	to	
forward.			

was on the last	agenda and was part	of the discussion in the		
				
contact the County	to	determine the	viability before we move		

Mr. Boyd:	I forwarded the								
					Concept Plan to the County to	engage their feelings about it.		
												
I have not received an actual response.	I think that they  will	respond.	I don't know that		
operationally there's going to be a concern from the County because typically a non-manned		
gate can be more	of a challenge than a manned gate, because if				
									someone comes in accidentally,		
they tend to hold up the queue.								
Mr. Goldstein:	That's what they are doing.						
											
Mr.	Boyd:  More than if there was a							
						person there that could deal with them.		
Mr.	Goldstein:  They pass them through.							
								
Mr.	Boyd:	I haven't received a response from them yet.	I understand that you want to		
					
get that response, before you move forward with this.  The only thing that I would offer would		
be, before we	do	anything, we need to have a	survey.	If you want to	approve the survey		

contingent on	us not	getting a no from the County.	Then we can go ahead and get the survey		

started.													

Mr.

Goldstein:  What is the survey going to cost?

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		Mr. Boyd:  $2,500.																				
		Mr. Dryburgh:  What is the timing that you were	thinking?		The reason	I ask that, if you		
																					
are going to be																							
			surveying in the fall, we would get a much better	response than	doing the survey		
																						
now.  These homeowners tend to have short-term								are not physically there.		
														memories when they			
		Mr.	Boyd: No this is a site or land survey.												
		Mr.	Harding:		Since we have not received feedback from the County, are we going to		
								
put up a big sign?																							
		Mr.	Boyd:  Yes sir.																				
		Mr.	Dryburgh:	It is  going  to  be  as  big as the  largest	directional	sign on Reunion		
																							
Boulevard.	I would at least like to try that and see what happens,		before we	spend money on a		
																								
survey.  I don't think	anyone could see the signs.  If	we put the right sign there, it might at least		
								
cause	people not to turn.  When we get the	survey, where would the sign start?			
						
			Goldstein:	It's										
		Mr.			blocking the entrance.												
																										
		Mr.	Scheerer:	I honestly		don't	believe that signs are going to make a difference.  Garold		

knows what goes on.																						
		Mr.	Williams:		We moved the keypad. That stopped them		from trying	to figure things		
																										
out.	If someone drives up, they		won't sit there trying to different codes. We	moved it and had		
patrols during peak hours.	I haven't received complaints from anyone since we started that.		
Now	that we have the enhanced	camera coverage, the guard is actually turning away cars when		
										
he sees something	happen.	I don't know that you need to do anything else.				
									
		Mr.	Harding:	I know that cars are still coming in there.		That happened here today.		
																										
They try to come in and then they turn around.													
		Mr. Williams:		I think that we significantly slowed down people tailgating and letting		
other people in.																							
		Mr. Greenstein:	I use that gate fairly often,	probably 75%	of the time.	If I'm coming		
																			
from	Publix, I'm not going to go to the front gate.	I think	patrols are working.  The signage		

definitely needs to be improved.		If we	resolve the GPS problem,		which is not an easy one to		

resolve, I think there would be a significant improvement in this	situation.  My big issue has to		
																					
do with the decision to erect,  even a	small shack, rather than a		guardhouse.	It was always		
intended to be a resident only access.  The guardhouse gives the	impression that you're going to		
																				
expect visitors to	the resort, and	I	don't believe that is our intention.	I don't	think we want		
visitors.  We have control over that.	That's	the	reason why we asked Steve to talk to the County		

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about the impact, like	where the cars will stack up to.  Cars stack up in the front now.  Under the		
									
best of	circumstances, cars stack up in the long	queuing area.  We don't	have that queuing area.		

		Mr.	Boyd:	I	think the	answer is with a manned gate, you	would	be able to get that		

queuing out quicker.  On the flip side, which is hard to gauge	without	doing	a Transportation		
																						
Study, you may actually increase traffic because more people want to use it.						
		Mr.	Greenstein:	When people want to turn	around, we're not	going to be able	to	turn		

them	around and tell them	to make a left tum.	We're going to end up	sending them up	S.	Old		
								
Lake Wilson Road to the Spine Road gatehouse.													
		Mr.	Harding:  How close are we putting the large sign there?									
													
	Mr.		Scheerer:		I'm	still waiting on the cost and the proof from	the	sign company that		
David mentioned to	construct all	of these signs.  He's	telling me that the earliest they can get		

that information is													to be a $500 sign.	I think it's going to		
				Monday.  I don't think that it's going				
be an expensive sign.			It's	going to be a first-class sign, which the	Board	indicated that they		

wanted.  As soon as I receive that	information, I will pass it on	to Mr. Harding.  There's money		
														
in  the  budget  for  us  to  afford  the  sign  but	I  don't  have  any  information  to  share  today,		
unfortunately.																							
	Mr.		Harding:			What's your opinion on the sign,	Garold, as far	as having a large sign		

there?																											
	Mr.		Williams:		I thought that	where the City was going to put the	sign was going to		

block the view of the cameras.																		
	Mr.		Scheerer:		I	don't think so.	It's not going	to be in the median.	It's going	to	be		
														
before you get off 545.																					
	Mr.		Harding:			Why	don't	we table this until the next meeting.		We'll	know what the		
County says by then.																							
	Mr.	Greenstein:  That sounds good.														
																	
	Mr.	Dryburgh:		I think that's the right plan too.												
																	
	Mr.	Goldstein:		Could we get another survey?													
																				
	Mr.	Greenstein:  Yes.																		
	Mr.	Harding:  Can we get a sign with LED flashing lights?									
												
	Mr.	Scheerer:  We have power out there.	It's	not impossible.									
	Mr.	Harding:  We're going to table this item to the next meeting.								
	Mr.	Flint:  Okay.  It sounds good.															

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SIXTH ORDER OF BUSINESS				Consideration	of	Resolution   2017-03		
											Approving  the  Proposed  Fiscal  Year		
											2018   Budget	and	Setting		a	Public		
											Hearing												
Mr. Flint:	Resolution 2017-03 approves a proposed budget and sets the date, place and		
					
time of the public hearing for final	consideration.	The CDD is	required	by June 15	th	to approve		

																			
the proposed budget.  We would then transmit it to Osceola County, at least 60 days before the		
public hearing.  They have the ability to comment on it but have no approval authority.  They		
never commented in the past.  Exhibit A is the budget.  It's not	binding	on the Board.  You can		
																	
make								of	the budget process.  The key factor is, if it is contemplated		
changes.  It's really the start				
that there would be any increase in assessments, we would need to know that earlier than later,		
because of some additional	noticing requirements.	We don't	contemplate that there would be		

any need for an increase.  The safest thing would be to approve the budget, based on the current		
assessment levels.	Then the	Board can re-evaluate.  We can always go down but		we	can't go		
												
up.  We included the new allocation between east and west, based on platted lots.  You can see		
that it's 63%,	versus the prior 70%.	It	was 70%/30%	before.   The shared cost expense for		

Reunion East increased.																			
Mr.	Goldstein:		George, I	was curious, we have Heritage Crossing costs broken out.		
						
Where are the horse stable expenses?																
Mr. Flint:   The only reason we have Heritage Crossing broken out is because we're		
leasing it and we have	shared common area expenses.													
																	
Mr.	Goldstein:  The horse stables are buried with everything else.								
									
Mr.	Flint:	We		know what the cost is for the landscaping and utilities and have them		
							
broken out.	I can provide that but we haven't broken it out in the budget.								
Mr.	Greenstein:  From a projected outlay standpoint, the only item that I was looking for		
			
was the signalization.		I'm	assuming that's coming out of the	Operations and Maintenance		
																	
(O&M) Fund.																							
Mr.	Flint:	Correct.   The  way  that  we  have  it right now,  we have  a  few  projects		
					
identified.   Obviously,	it's	not  a	complete  list.	It's  on Page	11.	We	would		include the		
signalization in there.  You can see that we're projecting to have									
															$3,000,000 at the end of this		
fiscal year,	carried over into next year.	If we do	the signalization, it would come out of the		
					
$3,000,000 for next year.																			
Mr.	Greenstein:  Exactly.																	

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Mr. Flint:	We	are rolling over	$3,000,000 into next year and adding $300,000, based on		
								
the current budget.  An annual														
				contribution of $300,000 was	probably the right number for this		
												
size community.  At some point, I think we had a Reserve Study done in 2009.					
Mr. Boyd:	It was either in 2008 or 2009.											
Mr. Flint:  At some point, we should go	back and revise that Reserve Study.	We didn't		
worry about it for	a long time because there no funds were set aside.  In a couple of weeks when		
we have a healthy reserve, we will catch up payments on the	cleanup of the foreclosure.	We		
														
received some large amounts of funding at one time.  Everything beyond what's required for an		
operating reserve in the General Fund, had been moved into this O&M Fund.  We have at least		
three months of operating set aside in the General Fund to carry us through the beginning of the		
fiscal year.  We don't appropriate that.  It's reflected on the Balance Sheet.					
Mr. Harding:  What ifwe	had to spend money on a guardhouse?					
Mr.	Flint:	It would come out		of here.	In this community when we get to	the point		
where we have to	start	milling and resurfacing the roadways, that's going to be the expenses.  I		
					
see that as	probably one of the biggest	expenses that we will incur.	These roads have held up		

very well.	I know they say that	they're designed for 15 to 20	years, but I've	never seen them		

last that long.  These roads seem like they're wearing well.										
Mr.	Greenstein:	So  while  it's  not  coming  out	of	the	O&M  budget,  we're	still		
																
considering it as if it did.	Personally, that's the way that	I	like	to	look at things, rather than		
saying that	we have a $3,000,000 reserve and, therefore, we didn't spend it.					
Mr.	Flint:  We will add														
				signalization in here.  Did we receive a cost estimate?				
Mr.	Boyd:  The	number that we're receiving is $100,000, which I agree sounds low.			
						
Mr.	Flint:	I'll allocate $150,000.											
Mr.	Greenstein:  We can														
				budget higher and spend less.									
Mr.	Harding:  I'm	curious, you have the	Supervisors pay and you talk about how it's a		

certain amount.  It	doesn't seem to equate to the number you have in there as far as the budget.		
				
Mr.	Flint:	It may need to be revised.	We had	Board	members that were waiving		
														
compensation.   Typically,  $12,000,  assumes that you meet each month and  all  five  Board		
members are there.  Some meetings get cancelled.  The narrative is correct.	It says that, per		
Statute, there is a maximum of $4,800.  You could meet up	to	two times a month.	I have a		
Board that does that.																

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Page 9 of 16

Mr. about. Mr. Mr. Mr. Mr. community.

d' Adesky:  Some Board's hold a workshop before the meeting,

Harding: Encore owns the landscaping building, right? Boyd: Bagley owns the landscaping building. Grant: That's correct.
Greenstein:  Why is that significant? Other than the fact that he

if there's a lot

has a presence

to talk

in the

Mr. Harding:		For what's being charged.  Anyway, okay.							
Mr.	Flint:	If	the	Board wants to, you can set aside time to have a workshop on the		
budget, exclusively,	otherwise, if you have comments between now and the public hearing, you		
					
can provide them	to	me.	Ideally, when we get to the public		will have the budget in		
							hearing, we			
a fairly final format.   Some years, we had to have workshops,	because	we	had constraints on		
												
resources and I don't	see that here, at this point in time.  It's up to the Board whether	you want		
to hold a separate	budget	workshop, between now and August.							
													
Mr.	Dryburgh:	For those of us that are new to the Board,  could you tell  me  if we		
				
refinanced our bonds at a lower rate?								
Mr.	Flint:	At	this point, anything that can be refinanced has been refinanced.	There's		
typically a 10 year not	call provision on the bonds.							
Mr.	Dryburgh:	So this is as low as we can get?							
									
Mr.	Harding:		For	now.								
Mr.	Flint:	Everything that's callable was refinanced.							
									
Mr.	Goldstein:	As soon as we get near to the point, we will have the Underwriters come		
				
m.														
Mr.	Dryburgh:		Interest rates are historically low.							
												
Mr.	Greenstein:	Did we refund in 2015?							
									
Mr.	Flint:	Yes.	I	think we may have one series that can still be refinanced but there is		
technically a default right now because of unappropriated bonds.  Everything that can	be done,		
has been done.													
Mr.	Greenstein:	As far as the	resolution, do we have to adopt it?						
													
Mr.	Flint:	Yes.	The public	hearing was scheduled for August 10.	I	think the time		
											
should be 2:30 p.m.,	instead of 2:00 p.m.  If the Board is okay with August	10	at 2:30 p.m. in		
							
this location, then a motion to adopt the resolution would be in order.						

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On				
MOTION by Mr. Greenstein,	seconded by Mr. Harding, with		
all in				
	favor,  Resolution 2017-03 Approving the Proposed Budget		
			
for Fiscal Year 2018 and Setting the Public Hearing for August 10,		
2017	at 2:30 p.m., at this location was adopted.		

SEVENTH ORDER OF BUSINESS	
A.	Attorney	

Staff Reports

i.

Discussion of Civil Suit Dismissal

	Mr. d' Adesky:  I have two small items.  The first is good news.  We were dropped from		
the			
foreclosure case.  A lot of time, we will actually get included and it always good news when		
we get dropped, because that prevents from  having to  do legal filings  and incur those extra		
costs.	Often when I call them up and explain the law, they just agree to do it.  The best case is		
			
that we got		
	dropped, which is good news.		
Mr.	Greenstein:	The case had surfaced a year or two ago?				
						
Mr. d' Adesky:	No recently.  I	probably get one every four	months, and usually I'm able		

to drop them.  There is always someone delinquent in the				
							community who's getting foreclosed		
on by the bank.	When they run title	searches, they will throw everybody into the complaint,		
								
sometimes,	if they're	lazy.  They oftentimes, don't recognize that we are not an HOA, so you		
can't foreclose out our	assessments.  That's the legal	position.  It's been handled, since we've		

been dropped.  I									
		worked with Alan and we obtained the list of properties.  I sent that over to the		
County and I'm waiting to hear back.  As soon as I do, I'll report on that regarding the right-of-		
way			Whenever						
(ROW) on 532.							
					there's a meeting scheduled, Mr. Harding's been delegated, and		
he will be privy	to that meeting.  It hasn't been scheduled yet, but they are aware of it.  I just		
sent them a								Mr. Baker forwarded some		
	reminder email the other day, so we are on top of that.			
property that may need to be	cleaned up that was conveyed at a certain point.  We are reviewing		
							
that to determine the	appropriateness and what might need to be	exchanged.  There might need		

to  be a minor swap.   Sometimes when you transfer things,  the	boundary doesn't come  out		
											
exactly right, but that's	an issue for a future Board meeting.  I just wanted to let you know that		
we are											
looking into that.  That's all we have.					

B.

Engineer

Mr.

Flint:

Steve, do

you

have anything?

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		Mr. Boyd:  Just an	update on the status of the signal	design.  We completed the design		

for permitting and sent to the Public Works Department.  We have not received any comments		
yet.	I	would suggest that as soon as we	receive the first round of			
																		comments, that we address		
those.  There is just one														
							round and we can go out to bid if you are	ready.  That's the only way		
																				
that we are going to know that the real	amount is.  I don't know	if you want to initiate putting		
																
that out for bid now, contingent upon that revision or revisit it next month.			
		Mr. Flint:  When do you think you will receive those comments?			
		Mr. Boyd:  We should have the comments and have those revisions done by the next		
meeting.																			
		Mr. Flint:	If	the timing	works, you could prepare the bid documents and have the Board		
													
approve it next month, unless you think that will hold things up.					
		Mr.  Boyd:	If	we		prepare  the  bid  documents  for  Board  approval  at  next  month's		
												
meeting, would we have enough time to receive bids back by the following meeting?			
		Mr. Flint:	It																	
				depends.  Statutorily, on a dollar						
															amount like that, it's a shorter time frame.		
		Mr. Boyd:  Getting responsive bidders is going to be a challenge.			
		Mr.  Flint:	It's	a		straightforward  bid.   You  could  delegate  authority  to  one  Board		
											
member to sign off on	the form	of the bid and allow it to be issued, prior to the next meeting, if		
need be.																			
		Mr.	Greenstein:		How many bids are we realistically going to get?			
								
		Mr. Boyd:  Probably two.									
		Mr. Greenstein:  Two is better than one.						
		Mr. Boyd:  Three would be great.								
		Mr.  Greenstein:		Is	it		a  situation	where  price  is  going	to  trump  everything?	I'm		
																			
assuming that you have a feel for who would be bidding on it.						
		Mr. Boyd:	I	think two	firms  would be responsive.   One is Traffic Control Devices		
(TCD).	We  will	put	the	qualification requirements  in the  bid	document,  so  if we  have  a		

wildcard bid, we can throw it out based on qualifications.						
		Mr. Greenstein:		I	have no problem accelerating the	process, as long as it puts us in a		
																		
position where the Board could act on it.									
		Mr. Flint:	You	won't be able to	do	it in June but you should be able to do it at the July		
										
meeting.																			
		Mr. Greenstein:		What do you think the lead time is ifwe awarded it in July?			

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Mr.	Boyd:  I would expect them to take at least 30	days to get mobilized.  That is	the		
best case, but it may be longer than that.							
Mr.	Flint:  We can put something in the bid documents.					
Mr.	Boyd:  The good thing is that the poles are in place, so a lot of the heavy upfront		
			
work that they would have to do is already done.						
Mr.	Baker:  Is there any								
		conflict with any future lines?					
Mr.	Boyd:  The County agreed to a lot	of signals that were built on existing poles.	If		
there's a light in the future, then								
		they'll have to be part of that project.				
Mr.	Flint:  I think that would be on them.							
Mr.	Greenstein:  Basically,	there's no shortcutting the	process.	It's just a question of		

jump starting it, time wise.  The Board would have to act on that.				
Mr.	Flint:  The only difference is that you're not approving the form of the bid, but you		
can delegate authority.  Something like this is straightforward.					
Mr.	Harding:  Do we need a motion?							
								
Mr.	Flint:  Yes, to	delegate to a particular Board				the		
				member to sign off on the form of			
bid.										
Mr.	Harding:  I volunteer.								

On MOTION by Mr. all in favor, authority form of the bid for the

Greenstein,	Dryburgh, with		
	seconded by Mr.			
was	delegated to Mr. Harding to execute the		
			
532 signalization project.			

Mr.	Boyd:  The only other item that I have to report on is that the South Florida Water		
			
Management District (SFWMD) has been checking files on all current and prior projects to		
make sure that all paperwork was in order, permits were closed out properly and operation and		
maintenance (O&M) entities were transferred properly.  They notified us with a few on Reunion		
Boulevard that need to be	addressed, which are in process.	It	reminded me that we actually		

have not done an	inspection of the storm water management	ponds out here for several years.		

Alan and I were talking about the one closest to I-4, which needed significant cleaning.		
Mr.	Scheerer:	That's been approved to be done.	It should be cleaned up in the next		
						
couple of days.								

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Mr. Boyd:  That would be a task where we			
would have to go out and physically	
all of the ponds and prepare a report on anything we find that needs to be	addressed.	It	
have to be done right now but it's			
something that we need to put on our radar.		
Mr. Flint:  Do you want to			
prepare a Work Authorization for June?			
Mr. Boyd:  I can do that.			

inspect doesn't

C.

District Manager's Report	
i.	Action Items List	

Mr. Flint:

Mr. Baker: CDD permit.

Is there anything new on the irrigation We are getting closer. Hopefully the

turnover, Daniel? SFWMD will release the Reunion East

	Mr. Flint:   We  already  discussed  the  signalization.   We put Items	3	and	4 on hold		
pending  discussions  with  the  resort  regarding  a  potential  amendment  to  the  Management		
Services Agreement.  I mentioned this to									
				Daniel.  This is the issue of operation of this facility,		
once the lease with Encore is up and potential options for the horse	stables.	We discussed the		
									
gate  signage  and  the  potential	design	of a  manned  gate  at the	Excitement		Drive  location.		

Andrew addressed the												
	allocation of 532 costs.  Regarding the signage on CDD property, I spoke		
with Neil Eisner and Daniel, and sent them an email with the signage policy and Google Earth		
link	showing all of the current signage.	In an email, I gave them until the 22	nd	to voluntarily		
remove  any  signage  that  doesn't	comply,  or  the  District  will  remove  the  signs.	I  think		
						
discussions with the resort and the County were very cooperative.  We expect that the signs that		
don't												
	comply will be removed.  We should have some positive movement on that in the next		
couple of weeks.												

ii.

Approval

of

Check Register

Mr. Flint:  You have the April Check Register for the General Fund, O&M Fund and		
payroll,  totaling  $309,843.73.   The  detail  is  behind  the	summary.	If the  Board  has  any		
								
questions, we can discuss them.	If not, I	would ask for a motion to approve it.		
					
Mr. Dryburgh:  Is the accounting firm in Miami?				
Mr. Flint:  We are the accounting firm.					
Mr.	Dryburgh:  In the back of the agenda,	there's a letter from an accounting firm.		

Mr.  Flint:   That is the Arbitrage Rebate  Calculation Report,  which is contracted with		
Grau  &  Associates.   They  are	a  certified public  accounting  firm.	They  also  perform the		

Reunion East CDD

Regular Meeting

Mayll,2017

Page 14 of 16

District's independent audit.  We bid it out every three years, under a statutory process.  They		
are involved in over 200 CDDs in Florida.									
	Mr.	Dryburgh:	So they specialize in this.									
												
	Mr.  Flint:   Yes.   They specialize in CDD auditing.	Their price	is very competitive.		
													
When we bid it out, we usually  get four or five	responses.		This is	for	the arbitrage rebate		
															
calculation,	separate from the audit.									
		which is										
	Mr. Dryburgh:	I was	curious why	we were using someone from	Boca Raton, instead of		
									
someone from Orlando and whether we were incurring any additional expenses.  It sounds like		
we aren't.															
	Mr. Flint:  No.														
	Mr. Greenstein:  We actually get a bargain	because it is an economy of scale deal.		
										
	Mr. Flint:  Right.  We do it all	electronically.	We have an audit server.  They don't even		
									
have to come onsite.														
	Mr. Dryburgh:  Perfect.											
	Mr.  Harding:	I have	a question.	I was looking at the	checks	that went out on pool		
														
maintenance and pool repair.  The cost for pool cleaning is $3,300 a month.  Has that ever been		
checked to see if that's in line with other propane	companies? It seems high.		
										
	Mr. Flint:  It's not.  We have six community pools and it's for seven days per week.		
	Mr. Scheerer:  We looked at the pool cleaning and facility cleaning years ago.  It didn't		
work for the model here.  I think at the time, consensus was that they				
												wanted somebody here, so		
if a problem happened, we	wouldn't have to wait for someone to show up.  We already had		
						
people on staff.														
	Mr. Harding:  Do you perform repairs on the pool?							
	Mr. Scheerer:	Most	of those repairs were								
								performed by Spies Pools.  They are a local		
pool repair company in Kissimmee.	I think the resort uses them.	They	just redid the water		
															
park.  They perform our pool renovations.										
	Mr. Harding:  Do you bring repairs to their attention?							
	Mr. Scheerer:  Some	of the repairs we try to do in-house.	Ifwe can't	do it in-house, we'll		
call	Spies.	If you have any issue with any	of the pools that the CDD owns and maintains, call or		
					
email me.															
	Mr. Flint:  We went out for bids a long time ago, but	I	can tell you that we can't beat		
$3,300 for seven days per week cleaning for six pools.							

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Mr.

Scheerer:  Exactly.

Mr. else on the

Flint:  You can easily pay $1,000 per pool for five days service.	Is there anything	
Check Register?  Not hearing any,		

On MOTION all in favor, approved.

by Mr. Dryburgh, seconded by Mr. Greenstein, with		
the  Check	Register  for  the  month	of  April  was		

iii.	Balance Sheet and Income Statement			
				
Mr. Flint:  You have the unaudited financial statements through March 3	1st_		
any questions we can discuss them.			

If

there are

iv.

Status of Direct Bill Assessments

Mr.

Flint:	We are missing Encore's May 1 payment, but they  did send

us

an email

stating that in reaching

the out

payments were on the way and gave us to us, so we expect those payments any

the check numbers. They were proactive day.

v.

Presentation

of

Number

of

Registered

Voters-380

Mr. Flint: The registered voters. Mr. Dryburgh: Mr. Greenstein:

number

What is 250.

of registered voters

the threshold?

is

380, as

of

April 15.

Reunion West has

90

vi.

Presentation

of

Series 2005 Arbitrage Rebate Calculation Report

Mr.

Flint:   You have  the  Arbitrage Rebate  Calculation Report.   The  District has	a	

negative

rebate	$2.6 million, which		
requirement of			
	means there are no arbitrage issues.		
On MOTION by Mr. Greenstein, seconded by Mr. Dryburgh, with		
all in favor, the Series 2005 Arbitrage Rebate Calculation Report		
was approved.			

EIGHTH ORDER OF BUSINESS	Other Business	
There not being any, the next item as followed.	
NINTH ORDER OF BUSINESS	Supervisor's Request	

Mr.

Greenstein:	I	had some administrative items that	I	spoke to Alan about,  but it	

doesn't require Board action.

Reunion East CDD				
Regular Meeting				
TENTH ORDER OF BUSINESS	Next Meeting Date		
				
Mr. Flint:	The next			
	meeting date is June 8, 2017 at 2:30 p.m.		

May 11,2017

Page 16 of 16

ELEVENTH ORDER OF BUSINESS There being no further business,

Adjournment

On all

MOTION by Mr. Greenstein, seconded by Mr. in favor, the meeting was adjourned at 5:30 p.m.

Harding, with

Secretary/Assistant Secretary	Chairman/Vice Chairman