MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The  regular	meeting	of the  Board  of	Supervisors  of	the		
						
Development  District  was  held  Thursday,  February  21,  2019	at		
Crossing Community Center, 7715 Heritage Crossing Way, Reunion,		
Present and constituting a quorum were:				
Mark Greenstein		Chairman			
Don Harding			Vice Chairman			
Steven Goldstein		Assistant Secretary		
John Dryburgh		Assistant Secretary		
Trudy Hobbs			Assistant Secretary		
Also present were:					

Reunion  East  Community

1:00  p.m.  at  the  Heritage

Florida.

George Flint	District Manager		
Andrew d' Adesky	District Counsel		
Steve Boyd			
	District Engineer		
Alan Scheerer	Operations Manager		
John Cruz	CWS Security		
Rob Stultz	Yellowstone Landscape		
FIRST ORDER OF BUSINESS	Roll Call		

Mr.

Flint called the meeting to order and called the roll.

SECOND

ORDER

OF

BUSINESS

Public Comment Period

A resident: Mr. Flint:

The pool at the Terraces is We have been waiting to get

finally heated and it is fantastic. natural gas connected, thank you.

A  resident:

What

is  the  process

of

getting  a  small  playground  by  the  Terraces  or

someplace else.	I	would like to know the feasibility	

of

getting a continuous sidewalk put in

around Excitement because so many people walk along Excitement. Mr. Greenstein: Someone has to pay for it and construction trucks tear it up. It has been

brought up installed by

before and the builder

unfortunately it is not	a practical thing to  do.   The  sidewalk is to be	
of each homesite.		

February 21, 2019	Reunion East CDD		

Mr. elevation.

Flint:

If

we were to

do

it now we wouldn't be sure we were doing it

at

the right

Mr. d' Adesky:  We incur the liability for that.				
Mr. Flint:  As far as the playground, the Board does			
			annually consider their budget and		
the May meeting is when the process starts.  It might be	something that they can look at.  The		
					
CDD would have to own	property to be able to place that and then the Board would have	to		
					
appropriate the funds to do that.				
Mr.	Harding:  There are a couple spots that could be used for that.			
						
Mr.	Flint:  We appreciate your input and the Board will keep that in mind if you want to		
come back in May when the Board is talking about the budget.			
A						
resident:  Can we get 'No Parking' signs by the Terraces?			
Mr. Scheerer:  We will get together and take a look at that.			

THIRD ORDER OF BUSINESS

Approval of the Minutes
2019 Meeting

of

the January 10,

On MOTION by Mr. Harding seconded by Mr. Greenstein with all		
in  favor  the  minutes	of	the	January  10,  2019  meeting  were		
approved, as presented.					

FOURTH ORDER OF BUSINESS

Consideration

Enhancements

of to the District

Environmental

Ponds

Mr. Flint:  We had a request from Mr. Harding to set aside some time at the beginning of		
the meeting to allow a couple homeowners to make a presentation to the Board.		
Mr. James Dowling:  We are going to leave			
		brochures with you and some of these issues		
we  have  outlined  in  the  brochure  don't  pertain to  the  East  CDD  and  we  understand  that;		
however, the Dowlings feel  that you have a voice and we are  very excited with Kingwood		
coming in and we hope to have a meeting with the	of Kingwood over the next couple		
		principals			
of days.	We met with Kevin Baker of ABOG yesterday and they were very receptive of the		
information that we	outlined here.  The reason we are talking about this is everybody wants to		
				
better their community and outlined in their brochure we feel that all of these things, West side,		
East side, will better everybody.  It is			
		somewhat self-serving, we own 52 lots within Reunion, we		
own a house, we own a condo, but we want the entire community to benefit.  Outlined in the		
brochure	is the benefit of doing some of these improvements.	Currently there are 500 vacant lots		
					
within					
Reunion and anything we can do to get the community built out is going to be better for		

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everybody, for you, individual property owners, for Kingwood for the HOA.  The first section		
deals	specifically with you and that is the pond.  We are from  Canada and we have what is		
			
known as the Department	of Fisheries and they actually do		this for free if you want to stock a		
pond.  The reason we are talking about stocking a pond with fish is because Reunion would		
benefit by more wildlife within the community.  There is very little wildlife now, there are a		
couple birds in the large pond.					
	Mr. Chris Dowling:  Through guidance from various professionals in the industry they		
gave us an appropriate number of stocking quantity per acreage.  If all the ponds have the proper		
amount of	stocking it would cost the budget $2,500.  We think it is a very low cost improvement		
that may not help at all but could help tremendously and add to everyone's enjoyment.		
	Mr. James	Dowling:  If you want to put fish in all the ponds in the entire community with		
					
the type of fish that attract wildlife it is $2,367.  If that is a	problem with the Board expending		
									
money the	Dowlings would be happy to do it.  We would like the Board to do it but we would be		
				
happy	to do it, but we would need permission from you and Reunion West CDD to do that.  You		
can contact us if there are any questions or concerns.				
	Mr. Harding:  What was the response from Kevin at the Resort?		
	Mr.	Chris Dowling:  We met with him				
					yesterday and he liked the idea and it was a good		
possibility.								
	Mr.	Goldstein:  What are the negatives of putting fish in the ponds?		
	Mr.	Boyd:	The  largest pond  in  the East and  one		of the  ponds  in the  West are  for		
irrigation supply ponds so keep that in mind.				
	Mr. James	Dowling:  Under Tab 3 it addresses pond fountains.		
					
	Mr.	Flint:	Patriots	Landing is the only pond the CDD owns and put a fountain in that		
						
one.  If you want a second one in the	Palmer pond that would be the golf course.  The other issue		
							
you bring up in the brochure is a Reunion West CDD issue, but it is something that everyone is		
familiar with is the monuments in the West. The contractor has been hired, the contract has been		
signed all the  information to apply for the permit has been prepared except they missed one		
monument sign and once that is added the permit will be	applied.  All the signage has been		
								
designed to  match with the  signage  in the  East and there  are  7 monuments and one at the		
guardhouse	off of Tradition.					

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Mr. James	Dowling:  We are of	the mindset that whatever everybody can do to improve		
					
the Resort is good because in our opinion it has gone	downhill the last couple of years.  A lot of		
													
effort  is  being  made  on	numerous  fronts,	but  part	of	the  problem  is  the  condition  of the		
									
surrounding grounds around the golf course.	We	mentioned to Kevin Baker that we think the		
												
golf course is in great shape, the bunkers need some work and they plan to spend a huge amount		
of money over the next couple of years on the							
							bunkers, but the tee boxes are great, the fairways		
are great, the greens are great and everything else is horrendous.		
Mr. Flint:  We have the same concern about the landscaping surrounding the golf course		
because our right of way butts up against some of the areas you are talking about.		
Mr.	Greenstein:  I	think they have exceeded expectations on the West side around Bears		
				
Den.  I sit on the West Board and if you look at the site plan, there will be ample landscaping for		
the														
townhouse project so when you come around the tum and get into the Resort off of Tradition		
Boulevard that whole area on the right will be landscaped	beautifully because it has to comport		
														
with what they have done for the Bears Den.   The area along Sinclair Road, the median, is		
County property but if we worked out an	agreement with the County to enhance and maintain it		
								
and it is expensive.		It is something we can look at, but the community has to embrace it.		
Mr. James Dowling:  The Encore Club	advertises their Resort within Reunion.  It is my		
										
understanding that those four or five signs that advertise the Encore Club are on Reunion West		
CDD lands.  Does that make business sense for		Reunion Resort to advertise a community that is		
											
in competition with	Reunion within the gates of	the community.		
						
Mr.	Greenstein:  I am not here to address the business relationship because I think it has		
			
changed over the years and there is a positive aspect to all	of this, but we have a signage policy		
throughout that has been adopted by the East and West.  What motivated it was the Spectrum		
project, condos around the water park, which is on the East side they needed signage in various		
places  to  include the  West side.   The  bottom line  is  they  are  conforming  with the  signage		
requirements  established  by  the  CDD.		It is  Resort  signage,  nice  wood  posts,  and they  are		
following the policy.  There are a couple signs, one was			
											removed and one more as you leave the		
property and we are going to make sure all the signage conforms with our policy.		
Mr. James Dowling:  When you talk about the	Spectrum signs is within the Resort, what		
													
we are talking about are signs that are on	Reunion West CDD property and they have the right to		
							
put those signs up and subject to our rules.									

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February 21, 2019								Reunion East CDD		
											
Mr. Greenstein:  We establish rules for signage and there are possibly some signs that are		
not in compliance with that policy and we will have to take a look at that.  New signs are going		
up on both the East side and West side, four of the six signs are on CDD, one is County property		
and another is Resort	property.  Even if it is not on CDD	property we are going to try to have		

them		the signage rules.  The reason for it is it adds prestige to the project it makes it		
conform to			
look like we are one family, one project or one developer.  There may be multiple developers but		
that doesn't mean that we can't have uniform signage and uniform standards.		
Mr. Flint:  Any signage on CDD property per our policy is to be directional signage, way-		
finding signage and people do	have a right to know where the Encore Club is to the extent we		
have approved a sign with way-finding information.  We don't allow any marketing signage on		
CDD property.										
Mr. d' Adesky:  At the same time we don't take	business considerations, we cannot take		
									
business considerations, we treat everybody equally.					
Mr. James Dowling:  There are four or five signs saying Encore Club sales models ahead.		
We have been										
	investing since 2012 and they have been there.			
Mr. Flint:	Reunion West didn't initially adopt the sign policy that East did because they		
				
were controlled by the Encore	developer at that time.	It was at the January meeting that they		
							
agreed  they  would  comply  with  the  same  sign  policy  that  East  developed.   We  are  in  a		
transitional period on the West CDD but that is not something this group has control over, but		
they did develop the policy and now West has decided	to	follow it.	The Spectrum signage is		
what precipitated their agreeing to follow that plus there has been a switch on that Board.		
Mr. Greenstein:  We can	definitely remove the signs over there and have them comport.		
							
First, we	determine the need for the sign and as  long	as	they meet the requirements on the		
					
directional then they are going	to have look like all the other signs.	I know what signs you are		
talking about and they are much larger than the other signs.				
Mr. James Dowling:  Why there is within this Resort signage advertising another Resort		
when Encore is only now dealing with the Bears Den.					
Mr. Greenstein:  That parcel is part of	Reunion West CDD and while it may not be part		
								
of the master development plan for Reunion Resort and Club they are part of the Reunion West		
CDD and if a resident or								
			organization came to the Board and made a request for signage it would		

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February 21, 2019

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CDD

be tough apartment

to say no when they complex along Sinclair

are paying CDD assessments. Road are paying owners.

That project  along  with the

FIFTH ORDER OF BUSINESS

Ratification	of	SFWMD    Transfer	
Environmental Resource Permits (7)	

of

Mr. Flint:  The South Florida Water	Management District is going through their files and		
			
cleaning up any situations where there are permits that the developer pulled for the drainage		
system within the District.  At some point those are supposed to be transferred to the operating		
entity and the operating entity for the stormwater system in Reunion are the CDDs.  There are a		
number of permits that were never followed through with in transferring them to the operating		
entity.  They have determined in an effort to streamline the cleanup that any permits that don't		
specifically deal with ponds or major structures they are just dealing with conveyance systems		
that they will allow them to be transferred to the operating entity administratively.  The District		
has been operating these systems for more than ten years even though the permit had never been		
formally transferred.  There are seven of these sub-permits that strictly dealt with conveyance		
systems and those are included in the agenda.  They do have to be revised, the name	of the entity		
should be the Reunion East Community					
Development District not Governmental Management		
Services but I would ask the Board to ratify	my	execution of these.  There are other permits that		
do  involve  more  than  conveyance  systems,  they  involve  ponds  or  structures  and they  sent		
separate letters on those.  I sent them to Steve, they require a certification from Steve and he is		
going to have to go through the review and certification of those systems before they can be		
transferred and he is working on those.					
On MOTION by Mr. Harding seconded by Mr. Goldstein with all in			
favor execution of the transfer of	the seven environmental resource			
permits was ratified.					
SIXTH ORDER OF BUSINESS		Discussion of Heritage Crossing Community		
				
		Center   Management   Services	Agreement		
		(MSA)			

Mr.

Flint:

The MSA agreement has taken a backseat to the

change

in ownership

of

the

Resort.

It

is

probably

not

a high priority

of

the new owners, but we

do

have consistency with

Kevin Baker being involved previously

and

now.	I believe the Chairman has reached out

to

Kevin Baker and provided him with the most recent forward.

draft and

we

will try

to

keep that moving

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February 21, 2019

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Mr.

Greenstein:

According

to

Kevin they are eager to enter into the agreement and use

the stables as well as this facility.

I'm

hoping that within the next 60 to 90 days working with

the new owners we will get that agreement in place and it will benefit the CDD.

SEVENTH ORDER OF BUSINESS

Discussion

of

Revised Special Events Policy

Mr.	Flint:  At the last couple of	meetings the Board has talked about the special events		
								
policy.  We discussed some potential changes that I tried to incorporate into this revised draft.  I		
have limited the	definition of a special event more to the use of the facilities that are identified in		
					
Exhibit A,	which are the											
				Districts pool facilities including the	pavilion at the Terraces. We define		
													
a special event for purposes	of this policy	as a gathering of	20 or more persons but not greater		
than the capacity that is								If there are 20 or more persons		
				indicated on Exhibit A for each facility.			
that want to use a specific facility up to the	capacity they have to follow this policy and apply for		
									
a special event permit and they would have to put a deposit down.  Right now it is drafted where		
it only requires a deposit that	is refundable.	If the Board wanted to charge that is not in here but		
it is not uncommon for many	communities to actually charge a fee to reserve a pavilion or pool.		
							
Right now it								go through this process, reserve the		
		provides that a deposit be made, you have to			
facility and submit the application at least two weeks  in	advance of the event.	It has to be		
													
reviewed by staff and if approved they can use the facility.						
Mr.	Harding:  I think the deposit should be refundable.	It is their facility.			
						
Mr.		d' Adesky:	The offsetting argument is that there is some administrative cost for this		
guy having to review those.											
Mr.		Flint:	Also there	is wear and tear on the facility.	You can start with doing a deposit		
only and later if	you want to put a fee in place	we can	do	that.	It is the Board's discretion on		
how you want to	handle that.											
Mr.		Greenstein:	Let's start it off this way and if	we see actual use or abuse costs that we		
						
didn't identify upfront we can revisit this.										
Mr.		Flint:	The intent	is not to increase the use	of	the facilities, the intent is to have a		
process to	follow that can be enforced	because they  are  already having birthday parties and		
								
things like that.  I also make it that landowners,	residents or non-resident user fee payers are the		
										
ones that can reserve it.	Obviously, you don't want the general public to be able to	come in and		
							
reserve.  On the pools I kept the										
					capacity for the special event at two-thirds of the legal capacity		
so the special event doesn't take up the entire pool facility and other residents not being able to		

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February 21, 2019

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CDD

enjoy the use of it.	The only exception to that is the pavilion, which	if	
reserve the pavilion at the Terraces it has to be exclusive.		
Mr. Harding:	I recommend that when a permit is accepted that our	
it as well.			

someone

security

is going to

people have

Mr. Flint:  The applicant will be required to have a copy with them and we will also make		
sure security has it and if for some reason security doesn't have it the permit holder has to be		
able to demonstrate when security comes that they have the right to use the facility.		
Mr.			
	Harding:  It talks about the Osceola County Sheriff and fire rescue.  What about our		
own security people being able to	terminate a situation that is out of control?		
				
Mr.	d' Adesky:  We can add that.  Clearly, we could if it was a health and safety concern		
so we will add that provision.  We would count as any other official having jurisdiction but I will		
make it clear.			
Mr.	Harding:  We need to get this		
		document out through lifestyle so they can publish it to		
all of the				
Reunion owners so they are aware.  I can follow-up with Oraine or David on that.		
Mr.	Dryburgh:  I assume it says in here that you are not allowed to do illegal activities.		
			
Mr.	d'Adesky:  Yes.			
Mr.	Flint:  The Board could approve the policy subject to incorporation of the security		
provision to terminate events, the	requirement that the permit be available at the event and the		
				
permittee have a photo ID, the permit will be provided to the security company.		
	On MOTION by Mr. Harding seconded by Mr. Greenstein with all		
	in favor the special events policy was approved subject to changes		
	as outlined above.			

EIGHTH ORDER OF BUSINES

Consideration	of	Website    Compliance	
Proposal from VGlobalTech	

Mr. Flint:   There  is  a proposal from	VGlobalTech to  review and bring the District's		
			
website in compliance with ADA			
requirements.  There have recently been a number of lawsuits		
brought against governmental entities claiming their websites are not ADA compliant.   As a		
result it did bring to light the fact that most if not all COD websites as well as most cities and		
counties were not ADA compliant.  Part of the settlement with the District's insurer is that we		
would become compliant within two years and we		
	reviewed a number of options and this is the		

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February 21, 2019	Reunion East CDD		
			
most cost	of our other Districts and feel comfortable that		
effective and we have used them in all			
for the cost they would do a good job.			
On MOTION by Mr. Harding seconded by Mr. Greenstein with all		
in favor the proposal from VGlobalTech for website compliance in		
the amount of $1,950 was approved.			

NINTH ORDER OF BUSINESS	
A.	Attorney	

Staff Reports

i.

Update on Third Supplemental Assessment Allocation Report for Unexchanged Bonds

Mr. D' Adesky:  I spoke to supervisors on an		
		individual basis regarding this matter and as		
most know there has been a change in ownership and as these assessments run with the land they		
now will be binding on the new owner.	We just last week got more information on the new		
owner, got their attorney's	information,	we tried to make contact with them,  we spoke with		
				
Trustee's  Counsel  as  well  as  Counsel  for  LRA,  which  technically  no  longer  represent  the		
landowner.  In light of those circumstances all parties agreed to push this off to March that would		
be a more				
appropriate date to give us more time to reach out.  Once again all the considerations,		
all the				
amounts do not change it runs with the land.		

B.

Engineer

	Mr. Boyd:  On County Road 532 there is a		I started with the		
				directional signage issue.			
County	Engineer,  he  directed  me  to  the  Director  of	Transportation  and  then  his  assigned		

Engineer.  This exhibit I handed out prior to the meeting is a conversation starter and won't		
allow  any  advertisements,  pure  directional  in  nature,	something  to  the  effect  of 'Reunion		
							
Boulevard Next Signal'.   That kind of dictates where they go if you want to put that before		
another signal.	I gave that to the County as this is what we would like to  investigate, their		
response has been positive they said they would conduct a site visit this week and will take up		
the cost and install.	I am asking that they get back to	us before they install that.  They may		
proceed prior to the next Board meeting but	if you want me to, I will have them hold off until I		
can bring something back to show you.					
Mr. Flint:	I wouldn't have them hold	off maybe the Chairman could approve it.		
It was the consensus of the Board to	authorize the Chairman to sign	off on the signage		
prior to the next meeting.					

C.

Manager

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February 21, 2019	Reunion East CDD		

i.

Action Items List

Mr. Flint:  You have the action items list.  We talked about the MSA.  Do you want to		
give an update on the transponders?					
Mr. Cruz:  We are about 90% done, we had some issues, the folks in the Terraces didn't		
get any notice on the changeover but we have been taking calls and getting everybody at the		
Terraces set up.  We are up and running.				
Mr.	Flint:  Steve has talked about the signage on 532 approaching Reunion Boulevard.		
The							
repainting of the signs; in addition to	repainting the signs we need to make sure it includes		
						
replacement of the face of those signs.					
Mr. Scheerer:	I didn't see the	document and I believe most of those have already been		
					
replaced and I will verify that.					
Mr.	Harding:	I would like John to go through the community and gives us any other		
							
recommendations he has for adding more and tell us where you think they are needed.	I had		
complaints from some people that one	of	the signs we removed from Excitement we moved to		
Reunion and they didn't like that.					
Mr.  Cruz:   We  talked about putting  one back on Excitement,  but we just moved it		
because we had somebody who wanted it there.			
Mr.	Harding:	Come back to the Board with recommendations on speed signs.			

ii.

Approval

of

Check Register

Mr.

Flint presented the

check register for January in the

amount

of

$2,824,666.55.

On MOTION by Mr. Greenstein seconded by		
in favor the check register was approved.		
iii.	Balance Sheet and Income Statement		

Mr.

Harding with all

A copy of the balance sheet and income statement were included in the agenda package. No Board action was required.

iv.

Status

of

Direct Bill Assessments

A copy

of

the

status

of

direct bill assessments was included in the agenda package.

TENTH ORDER OF BUSINESS	Other Business	
There being none, the next item followed.	
ELEVENTH ORDER OF BUSINESS	Supervisor's Requests	
There being none, the next item followed.	

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February 21, 2019	Reunion East CDD		

TWELFTH ORDER OF BUSINESS	Next Meeting Date	
The next meeting date is March 14, 2019 at 1:00 p.m.	
TIIlRTEENTH ORDER OF BUSINESS	Adjournment	

On MOTION by Mr. Harding in favor the meeting adjourned

seconded by at 2: 15 p.m.

Mr.

Greenstein

with

all

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