MINUTES OF MEETING REUNION EAST COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting

of

the  Board

of

Supervisors

of

the

Reunion

East Community

Development District was held	on	Thursday, February 9, 2017 at 2:00 p.m.  at the Heritage	
Crossing Community Center, 7715 Heritage Crossing Way, Reunion, Florida.	
Present and constituting a quorum were:	
Carlton Grant		Chairman	
Mark Greenstein		Vice Chairman	
Steven Goldstein		Assistant Treasurer	
John Dryburgh		Assistant Secretary	
Don Harding		Assistant Secretary	
Also present were:			
George Flint		District Manager	
Andrew d' Ade sky		District Counsel	
Steve Boyd		District Engineer	
Alan Scheerer		Field Manager	
Reunion West CDD Board		

FIRST ORDER OF BUSINESS

Roll Call

Mr. Flint called the meeting to order, and roll call was taken.

SECOND ORDER OF BUSINESS

Public Comment Period

There not being any, the next item as followed.

THIRD ORDER OF BUSINESS

Approval of the Minutes
12, 2017 Meeting

of

the January

Mr.  Flint:  These	are	included  in  your  agenda  packet.	If there  are  any  deletions,		
					
additions, or							
corrections we can address those at this time.			
Mr. Harding:  On the first page, Mr.	Harding made a statement in regards to the weird		
						
wording. On page 3 of 13	I think it should say, "Some of the signs are just a board with a post		
and these kinds of signs I think are very	unprofessional and do not look good." That is all I had.		

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On MOTION by Mr. Harding,	seconded by Mr. Goldstein, with all		
in  favor,  the	minutes					
		of	the  January  12,	2017  meeting  were		
						
approved as amended.						

FOURTH ORDER OF BUSINESS

Discussion

of

Proposed Signage Policy

Mr. Flint:  Mr. Harding worked with	Mr. d' Adesky					
				between the last meeting and today		
on this policy. You have seen a							
		version of it previously. I will let				
					Andrew present it to you.		
Mr.	d' Adesky: As	George  said, this	is	based on what you	saw	before but with Mr.		

									
Harding's proposed edits. Obviously I added some legal					
				language. This is as far as we could go		
as a									
government, and this kind of pushes the boundaries of	what we are allowed to do. Any		
							
further would be  more  appropriate for the HOA.  Based on informal conversations with the		
HOA it seems like they are open to enacting or looking at	some sort of standards for HOA		
							
property. That might be a productive conversation to have in the HOA context. This is the best		
we are going to get gentlemen.							
Mr.	Harding: I'm going to talk to David						
			Burman with regards to it.			

On MOTION by Mr. Harding, seconded by all in favor, the Signage Policy was approved.

Mr.

Greenstein, with

FIFTH

ORDER

OF

BUSINESS

Discussion

Stables

of

Re-Purposing

of

Horse

	Mr.  Flint:  Mr.  Harding,	myself,  and  Alan  met  with		three	representatives  of the		
												
architectural  firm  that  originally  designed  the  horse  stables.  Butler Moore  Architects,  Guy		
Butler  is  the	principal  of that  firm,	designed  the  stables,  this  building,  and  the  buildings		

associated with the community pools.	They do a lot of	work for	Disney also. I was surprised to		

see Guy Butler actually here because he is semi-		He has a personal		
					retired.			
										interest in that project		
because he was involved in the design	of that. He brought an		award that they won for that		
											
building											
	when it was originally built. We walked around the building and went through it. We		
were	talking about different options that building could be used for.  He suggested that they		
			
would go back and try to come up with a design	concept. He suggested	sending out a survey to		

the community with some										
		options. One of the things he brought up was the example in Winter		
Garden,  there  is  a  craft brewery	called	Crooked Can and they	designed that building.  The		

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building  is  a  combination  of  a	microbrewery,	where  they	actually  make	beer,	small		

restaurant/bar and a small	He was	suggesting something like that might work.	We've		
	market.					
got tax issues though. If that thing is used for a private purpose we have to deal with that issue. I		
think we ought to probably do what he is suggesting. We should do some type of survey and see		
what the  community	might . want to  see.	Then we	can figure  out if it  is  something that  is		
					
achievable.									

	Mr.		Harding: He is going to come back with something specific though, right? Did he		
								
already do that?													
Mr.	Flint: Yes, it is in the agenda. Initially he thought they could get some more parking		
between the building and the Polk County Line Road. After	looking at the site plan he does not		
															
think that is achievable. He does think that they could get 24 additional parking spaces in there.		
I																			
believe there are 11 parking	spaces there now. Whether that is	adequate or not	I do not know.		

They did think they could get some additional spots.								
Mr.	Harding: He did not think parking would be an issue at all.					
Mr.			Flint:  He  doesn't think after looking at the  site plan that	we	can	get  additional		
spaces between the	building and the road. He does think we can pick	up	another 24 parking		
											
spaces.	He		provided some possible options that people could rank 1,2,3. He suggested a craft		
							
brewery,		a			restaurant,  an  artisan	farmer's  market,  a	spa,	a  fitness  center,  a  high-end  mini-		
													
market, a	coffee shop, or an event room with a kitchen for parties.					
								
Mr.		Dryburgh: We also discussed an art room because there are people	who live here		
who are	interested in art. There is no place they can go	except downtown Orlando.		

Mr.		Flint: We do not have to go with what he suggested if there are other items we want.		
Mr.		Dryburgh: Was he discussing using	an electronic survey					
														where we could send it out		
to all the	people who own property here?										
												
Mr.		Flint: We were going to go	through the POA. The CDD is not set up to do that. I		
												
would think	through the POA we could get something set up.							
													
Mr.	Harding: Does it make sense to go through with the survey before we understand the		
						
tax issue?																	
Mr.		d'Adesky: Jan and I are extremely	concerned about this. We cannot underestimate		

how																			
expensive it is to try to deal with the conversion of							
												public use bond funds, used to build		
that building, into a private use. We are trying to craft a carefully worded· management contract		
that will fall into the IRS safe harbor for dealing with certain limited private uses. The Bond		

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Counsel is extremely expensive. It	would be significant, in terms	of	research, to try to deal with		

converting it into fully private use.												
Mr.															
	Dryburgh: What do you mean when you say converting it into a fully private use? Is		
that for any purpose?														
Mr.															
	d'Adesky: For example, Starbucks.									
Mr.	Dryburgh:	Let's  assume  that  no  money  is  being		transferred  to  anyone.  It's  a		
														
nonprofit. As soon as you bring in money, that's a							
									problem? If were using for the benefit of the		
community, it's not a problem?												
Mr.	d' Adesky:	Exactly, you got it right on the head. That's the issue. That's also my		
					
concern with sending out a survey. You might see people looking at a Starbucks and saying		
that's wonderful.															
Mr.	Dryburgh: What we need to do	is tailor it down to the things that don't involve		
·money transferring.															
Mr.	d'Adesky:  Our recommendation would be to start with those ideas because those		
			
would be the easiest to implement and manage. That would be the best to start with.		
Mr.	Goldstein: Those other	things are going to happen here anyway. We are a closed		
							
community, no one is going to sink a million dollars here.						
Mr.	d'Adesky: No, the roads are still public. You can get by the gate. That's the issue		
			
we don't like to put on	the record. It's factual. Technically, if there was a market there someone		
could come in and go to the market.												
Mr.	Flint:  We  did talk about the  entrance being on this  side of the  gate.  There are		
options to address that issue to make it more accessible. You do have the tax issue. The thing		
has been sitting there unused for several years; I	don't know that we want to tie our hands on		
that issue. We had a tax													
			analysis done when we leased out this	facility. Three quarters of this		
													
facility was leased out and that lease is coming up.								
Mr.	d'Adesky: My recommendation	for	that	would be to find a public use as well. Once		

again that makes it	easier. We don't have to go back and crunch the	numbers and see whether		

we can permit it. I'm not	saying private use would not be possible. We could probably figure		
						
something out, we are pretty creative. It just makes our job easier and reduces the cost on you.		
Mr.	Flint: If we did something like some	of these that look like private uses could be		
public.																

Mr.

d 'Adesky: Right.

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	Mr. Flint: Like the farmer's								
				market, depending on who is	running it if it is running as a		
											
CDD program.									
	Mr.	Dryburgh: How does that differ from this building itself where you have someone		
					
putting on a Pilates class? Let's say Carlton's organization is paying money to this woman to		
come in. They are collecting fees for that process. Is that not also money transferring?		
	Mr.	Flint: No,	it's a service to the residents.							
	Mr.	Dryburgh: Which brings us back to this particular				
								property. As long as it is a service		
to the residents, the money can still transfer, it just has to be done in a different fashion.		
	Mr.	d'Adesky: You would have to	find out what the public benefit is. If you are able to		
say there is a benefit to the								
				residents and not just the benefit of				
								having coffee nearby, it would		
have to be a service or activity.								
	Mr.	Dryburgh: I'm just trying to understand.							
										
	Mr.		d' Adesky: As you know, it is	very complicated.	If we	violate this we could be in		
												
deep trouble.									
	Mr.		Dryburgh: You could have a workout facility here, right?		
					
	Mr.		d'Adesky: Yes.								
	Mr.		Harding:	What about the Resort's interest in having it as something like a Seven		
						
Eagles? Where you guys would benefit from that. The Resort would also benefit.		
	Mr.		Grant: I'm just wrestling with the cost of						
						converting it into anything functional and		
the	return. It looks like a money pit to me. Somebody is going to put a bunch of money in and		
			
get	no return on it. I'm not in that business.								
	Mr.	Harding: I understand that.								
										
	Mr.		Grant: The location has some								
				inherent issues just from a		
										proximity standpoint. The		
transportation and parking is an issue. The 24 parking spaces don't serve a wedding. The space		
would not serve a  100 person wedding the way it is now. Again, brainstorming some public		
uses that would benefit the community is a great idea.							
	Mr.	Harding: Andrew, what are some of the items you	would include in the survey?		
										
	Mr.	d' Adesky:	If I was editing this myself, I	would cross out the second sentence and		
								
the second paragraph because that information does not need to go out and it is not necessarily		
accurate. The ones that I see on here that are definitely okay are the fitness center, the event		
room, maybe the farmer's market, and maybe the spa	depending on how you run it. The ones		
									
that are definitely out, or are definitely private and more difficult, are the craft brewery, the		

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restaurant, the mini market, and the Starbucks. The farmer's	market is a maybe because if it was		
															
a resident thing then we could do it. We could open up the space for people to come and do		
something. We may be able to justify that.									
	Mr. Dryburgh:	Would it generate enough revenue to make it worthwhile?		
							
	Mr.		d'Adesky: With the farmer's	market idea,	if it was an	event space that could be		

something that occurs in there as an event versus it as a dedicated farmer's market.		
	Mr.			Greenstein:  When we	brought this up at an earlier meeting I had thrown out the		
									
suggestion about an arts and crafts											
							studio. It's kind of making it an extension of this facility. It		
is across the street. It still has to be community centric.	Whether or not	we utilize the resort		
															
under an MSA arrangement because somehow	we've come up with	an	amenity that makes		
														
sense or we	contract out certain aspects	of it to manage it. It has to	be	a community centric		
									
thing. To me it is an extension of	this	building and we know we are going to be looking at the		
										
use	of this building with the  expiration	of the lease next door.  The whole thing should tie		
together as one entity and come up with a repurposing for these two facilities.		
	Mr.		d'Adesky:	Correct, and I think it's good to have these conversations because it is a		
							
similar								public use.								
	conversation. It is the same sort of									
	Mr.		Dryburgh:	You're going to send the survey as well?					
										
	Mr.		Greenstein: Sure.													
	Mr.		Flint: Does the													
					Board want some time to look at these options that are listed here?		
We	struck off four that are listed and we are									
									adding the art room. Is there is anything else the		
Board would want to add, or do you want a little time to think about that? Then we send it out		
after you've had time to think about it?											
	Mr.		Harding: I	think we	ought to send it out now with those changes. We should do		
								
what Andrew says, eliminate the sentence in the second	paragraph and change those to what we		
													
want to have on there and send it out.											
	Mr.		Goldstein:	Let's get some feedback; we're not	spending any money to send it out.		

	Mr.	Harding: We send it out											
							through Aegis and David Burman.				
	Mr. Flint: We will do that and have some survey	results for the next meeting.		

SIXTH ORDER

OF

BUSINESS

Discussion	of	Resident   use	of	the	
Heritage Crossing Community Center	

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	Mr. Flint:	I believe Mr.	Harding had sent an email asking	about what the options were		

for  residents	to		use	this	facility.  My  response  back was  that  currently  we  don't have  any		
											
amenity	policies or rules, rates, set up for use of this facility by		residents. We are allowing the		

yoga	people to use the facility. We don't have a policy to rent this out.	If someone wanted to		
				
have a wedding	reception		or a reunion or anniversary dinner, we	don't	really have a policy or		
											
fees set	up	to do	that. We	don't	have any administrative		procedures in place to reserve it. In		
																				
other communities where we are set up we do the onsite amenity management, we have that in		
place. Here we have	never done that. The resort does that.	If there is a desire to reserve, you		
										
would have to define what the uses would be. Then you	would have to decide if you would		
																				
charge a fee for that and if you are what the fee would be. We						
																				would have to go through a rate		
hearing to set the fees. I	don't know if the Board has											
															thoughts on this issue and whether it might		
be premature today because we only have one	quarter of this facility to do that.		
															
	Mr.	Harding: How do we allow the yoga	people to be in here?			

	Mr. Flint:	We are just																
										informally allowing that to happen.						
	Mr.	d'	Adesky: You can grant them permission to use that.					
									
	Mr.	Flint:	It's	a	service for the residents, we aren't	charging a fee for that. But if you		

want to actively allow this to be used then we are going to need to start having a process for		
reserving the room. We may require a deposit, and we may have pre and post inspections.		
	Mr.	Dryburgh:	I'm		assuming you have to have insurance that is different than what you		
												
currently have?																						
	Mr.	Flint: No we have insurance in place.													
	Mr.	Harding:  We  have	a	situation George,  when Encore  leaves  for  sure this whole		
														
facility is going to be open. We	have to come up with	something. The Resort does not want to		
																		
be involved again as far as managing it.														
	Mr.	Grant: May or may not, the Resort's	position		on	it	is on a short term basis like 3		

months, 6 months, 12	months. It	does not make sense because it takes us 12 months to book		
										
business. On a longer-term basis we may be interested.	I could see the stables being turned into		
a very unique and very	exciting event venue served out	of this	facility. I could see this as a		

banquet facility as well as		a facility  used by our growing Reunion Community.  Again, the		
Resort would be interested under the right circumstances. A	quarter of	the ballroom as it sits		
																							
today is not the right circumstances. When we are booking	business 12 to 24 months out I need		
																				
some										be here when we book											
guarantees that it will													
															business 24 months from now.		

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	Mr. Chiste: We'll restore this back to the original state whenever you want us to. We're		
just not doing it now because there is no reason to because there is an existing lease on there. If		
it is  something you guys  want to  start moving  towards  so you can  start doing  something		
different with it just let us know. We already have the bid out. We don't really need the space		
anymore.										
	Mr.	Dryburgh: At the same time, we have to make a pretty clear determination ifwe	will		
											
be benefiting the						or 3		
			residents here. Once you start saying you are booking it out for the next 2			
years	through  Carlton  you're  not  going  to	be	benefitting  the  residents.  You're  generating		

revenue but you're not giving services that are	currently not available to those who live here.		
								
	Mr.	d' Adesky: The same analysis applies back to the horse stable comments. Even	if it		
was going to be used in that way, we would have to say what is the benefit to the residents plus		
the community. In our other Districts we do have places used as banquet facilities for weddings.		
Our other CDD has the most booked	wedding venue in Polk County or something like that. It is		
							
very popular and	generates revenue for the District to use	to offer programming and invest in		
							
other	elements of	the community. It	can be a						
					lucrative aspect and has to be tied into the public		
benefit and to the community as a whole.						
	Mr.	Dryburgh: Well it has to benefit the CDD as	well. You're going to have people		
											
coming to stay at the hotel and you have revenue coming in the restaurants. So it's all benefiting		
Carlton's group for that.							
	Mr.	d'Adesky: That's exactly what I meant. Ifwe were to collect a fee for the use of this		
											
facility, it would have to go back towards programming or be invested somehow in the public		
benefit. That could go towards offering a class for free or	something like that, as long as it is		
										
public benefit.									
	Mr.	Goldstein:  Carlton,  I'm	just throwing  this  out  because  I know you're  kind	of		
thinking about this building. What when you're not booking banquets or conventions, during		
that time we do art class or yoga in there. Now we show a benefit of it being used. Maybe you		
could even	do something for the residents. You could book it for private parties. We aren't		
going to charge a fee for residents to use the facility but you can charge a fee for doing the		
catering on it and make money that way. I know it is not just you making that decision.			
	Mr.	Grant: No and today is not the day to have that discussion. I think the main thing is		
that the resorts interest will be evaluated down the road at some point in the coming months		
based upon the	planned expiration of the lease and the availability of this facility and tying it		

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into the stables. We are going to do the survey and ask			
							property owners what they want to see		
this building operate as. Going back to the early days when the residents were not involved in		
this decision, the developer decided it was for the	community good to	create this facility and		
									
created the stables. We are justifying	everything and coming up with a	new business plan for		
						
the next 5	or · 10 years to move forward.	I think we can do that in the	coming months. Short		
term,' let me bring this up: yoga is very popular.	Regardless of who sanctions it and how it got		
							
started. I think most of the folks who attend are probably residents but I'm sure there are some		
guests of the resort that come because they are invited by the residents. This room is too small.		
On the other side of this wall is basically the same room as this. It just	doubles the space. It's		
part of the space that Encore is leasing. I would like to propose that we	go back to Encore and		
ask them if they can relinquish that space for yoga. We can then enter into a discussion of need		
adjustments for the lease									
	arrangements for the remainder of the lease.			
Mr.	d' Adesky: We could do that, it is feasible. But, if we are going back and reducing		
the amount	of space .used by Encore that is going to go	with a corresponding adjustment in their		
existing lease. They would be paying less money than what they are currently paying for that		
space.										
Mr.	Grant: John, did you hear that?							
Mr.	Chiste: Yeah, to be honest, we are either in or out. We do not want to take on the		
responsibility if you someone were	to	get hurt from an	insurance stand point and they come to		
									
us because were the tenant.									
Mr.	Flint: Well I think what we are	suggesting is to amend the lease to reduce the space.		
						
Mr.	Dryburgh: I think we need to know how much money we are bringing in with this.		
			
Mr.	Goldstein: Well I think,	according to Bev, the resort is going to be discussing this		
				
week how you guys are going to proceed with the yoga.				
Mr.	Dryburgh: How do we know the people who are coming? Are they guests of your		
			
hotel or are they just people from outside?							
Mr.	Grant: I don't think it is a single guest at the Resort. I think	it is the members and		
their friends.  I don't believe a  single  Resort guest is	participating.  I believe it has become		
									
popular with the members and they are inviting their friends from other communities or their		
friends within the Reunion. That is wonderful to see but it is outgrowing the space. Indoor and		
air  conditioned  space  in  Florida  is	valuable.  Again,  yoga  is  also  done  on  the  beach,		

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paddleboards and outdoors. I could do it on the event lawn too but no one wants to use the lawn, they want the air-conditioned ballroom.
Mr.	Greenstein: We use the area around the cove. The overhang and the pool deck but		
			
there was pushback. Why don't we just agree that between now and the next meeting we can		
investigate the yoga	dilemma and see what it is  all about as far as the demand,  need, and		
				
management of it. Then we can determine if there is a need for expansion of that space.		
Mr. d' Adesky: We will look at the cost of the lease.			
Mr.	Flint: It's	about $2,800 a month.				
Mr.	Dryburgh:  We could charge the people who come and bring their friends.  Each		
			
friend would pay							
	something per visit just like we do the water parks.			
Mr.	Goldstein: They already do charge. They charge $10 a guest.		
			
Mr.	Greenstein: The	instructor is charging that. The arrangement is going to change and		
					
the building use is going to change. On a temporary basis, we can just address this need and		
deal with it on short-term basis. Whatever the long-term arrangement is going to be for this		
building, that event will fold into that.				
Mr.	Grant:  They  are  two  separate  issues.  If	the  club  is	sponsoring  the  yoga  class		
								
somehow that is a club issue separate from the CDD	Board. The use of this space is a CDD		
							
Board issue.							
Mr.	Greenstein: They	should have come to the meeting it would have been a little easier		
						
to deal with.							
Mr.	Grant: As a club issue, I can take my CDD hat off and we can talk about yoga. We		
			
will talk with George about what we do with this space.				

SEVENTH ORDER OF BUSINESS

A.	Attorney

Staff Reports

Mr.	d'Adesky:   You've already heard what we have been	working on.  We have no		

updates. We have no updates on the settlement negotiations between the Trustee and LRA. We		
assume they are going to proceed. The trustees are going to send something to LRA soon. That		
was the last status. We are			
	waiting on that, so we are not going to take any action in that regard.		
That is all I have.			

B.	Engineer

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	Mr. Boyd: I don't have anything other than Scott Leftwich is underway	on the signal		
design.	I	don't  have  anything  from  him  yet.  He  is	currently  evaluating  those  existing		
						
foundations to see if they can be reused. I am pressing him to have something by	the end of the		
month.							
	Mr.	Greenstein: Were we able to find out	anything about what is going	on down the		

street?							
	Mr.	Boyd: No sir, not yet. I'm working on it.				
	Mr.	Greenstein: I would hope that since they permitted to the County they would have		
				
some							
schedule of when they are doing things. They're down the road and we can compare what		
they are going through. They are starting from scratch down there.			

C.	District Manager's Report

	i.	Action Items List					
Mr. Flint: Regarding the irrigation	turnover that is in LRA's court as far as the CUP		
					
renewals.  We  are  just  keeping  it  on  here  to	monitor  it.  Signalization  Steve  has  already		
							
addressed. We discussed the horse stables and the signage policy. The proposals for the spa at		
Heritage Crossing A, has got two proposals so far. They are both similar dollar amounts, mid to		
upper $70,000's.						
Mr.	Scheerer: If the Board may recall, last month I reported that the original designer of		
			
the							
Heritage Crossing pools both of them and	declined the bid on the spa. We are waiting on a		
						
second quote and still looking for quotes. The original quote we received from All Season Pools		
for  a ten-person  spa,  the  exact same  spa  design  as  in the Heritage  Crossing Pool  B,  their		
estimate was $79,700.	I received a recommendation to get with Blue Escapes Pools and Spas.		
They recently	a quote for $73,800.					
	sent me						
Mr.	Dryburgh: Is there any way that they are so busy they don't want the business?		
			
That's why	they are throwing these high numbers up.		
Mr.  Scheerer: No, especially with All	Seasons. They are doing a lot of work through		
						
here. They are over on the west side doing a bunch of work. The Blue Escape gentleman that I		
spoke to was very enthusiastic. The only one that I think did not want the work was Davenport		
Post.							
Mr. Dryburgh: But it seems excessively expensive.		

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	Mr.	Scheerer: Yes, it													
										seems extremely expensive	which is why	we are continuing to try		
																	
to find	someone willing to bid this.													
														
	Mr.	Flint: The fact that the numbers are close means they are not outliers.				
	Mr.	Dryburgh:  That's  why	I'm  wondering.  If	both			companies  are  being  kind  and		
																			
responding	but throwing the price out really high, they	don't		really want that business.	Is that		
not the case?																				
	Mr.	Scheerer:		That's just my opinion.  This gentleman would like to come in	and	do		
work for the	District as well. He does repairs and things like that. Like I said, my first company		
						
that  I	would've  chose  to  do  the  work  would  have  been  Davenport  Post.  They  have  the		
familiarity with what is in the ground already. He just	said they are too busy and they had to		
decline the	bid	respectfully. There are some other	people out there that I	contacted and we will		

continue to bring	back numbers. If	I get a consistent $70,000 range on	this hot tub then the		
decision will be up to the Board. This is just for your information. One thing not on the agenda		
but we	need to have	a little discussion about is streetlights.	For the Board Members that are		
new, the CDD does not own, but have lease agreements for all the						
																	streetlights at Reunion. We		
have them and the resort has them.													
	Mr.	Dryburgh:	Do	we have a map that shows what the CDD is responsible for?				
									
	Mr.		Scheerer:	No,	but that is very easy for me to	put together if you would like. Just so		
								
you know,	we do come through here every two weeks.	We go	through everywhere except the		
																			
Grande								in	at 4:30 in the morning to try to get everything done. It takes two		
	because we come				
hours to do the whole	community. We mark them all, log them all, and then to report	it you		
											
don't want to know what we have to  go through with Duke Energy.	It is absolutely	out	of		
control the way they	report their lights now. One	of the stipulations for repairing the light,	if		
											
you have																						
	vehicles parked within the	vicinity of that streetlight they will	not repair that light. So		

basically you	need about three parking spaces. Sometimes we	place cones and try to block that		
area. At the Grande it	has to be totally crazy to get people	in there to fix the lights. Duke Energy		
has told me	if they do	not have free unobstructed												
											access they will not even make an attempt.			
	Mr.	Harding: It's like the													
										members parking lot as well.									
Mr.	Dryburgh:		So they don't come in?												
																
	Mr.	Scheerer: They'll	come in. I reported 25 of the lights out and Duke Energy said they		
					
wouldn't make those repairs	if there is a vehicle anywhere in	the proximity of the light. With		
the new reporting	method,	it	is all done by map. If you	punch	in 123 Radian and you find the		

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light pole and you	reported	it the previous month. When you got to try to report it again, it		
					
doesn't let you do that. It says, "We are aware that it has been			
								reported and it is on our schedule		
to be repaired." There are	different icons for each light with Duke Energy whereas with OUC it		
						
is a very simple process. When I see, it I email Don, he brings the guys out and they fix all the		
OUC lights. They are basically	Reunion Boulevard to the traffic circle, the traffic circle all the		
								
way to Sinclair Road,  all  Sinclair Road and Excitement Drive all the way to 545 Old Lake		
Wilson Road. All the interior roads are Duke Energy.				
Mr. Dryburgh: So								
			basically you are the reporting agency and they are the fixing agency.		
Mr.										
	Scheerer: We have a lease so we are				
							obligated to keep the lights exposed. We report		
the lights out, but the repairs are done by them, not us. When I go to the drop down boxes, I		
have a photo cell cover hanging off a light fixture, busted globe, light going on and off, that is		
what we report.  Whether or not they get here after we report it we don't know. Usually they are		
pretty good and are here within 5 to 7 business days. In some cases I have lights out for a couple		
of months.											
Mr.										
	Dryburgh: Do they call you and tell you when they are going to be there?		
Mr.	Scheerer: No. They	do not call. They'll call me if there is a problem. If they can't		
				
get into											
Carriage Point they will call. Even if I put on there, pull up to the gate and the gate will		
open. You would think they	would know that. They call me and I have to let them know. I've		
							
got an email box that is dedicated to streetlights. I	send it in and I get an acknowledgement		
within a couple hours that they have received it. When it is repaired they send me an email		
acknowledgement that this ticket has been completed. We were	talking about Seven Eagles,		
											
there were two or three lights. There are two in the back as you come in Seven Eagles to the		
right on the						of those have vehicles parked			
	overflow side. Each one		underneath them all the time		
											
so the lights have not been repaired.	I tried to get with			
								Gerald to mark it but that doesn't keep		
the residents from pulling the cone out				
							because they want to· park in front of their condo unit.		
Duke Energy has made the process way more complicated than it needs to be. Sometimes the		
address doesn't match up when you press the button.	There are lights in these parks that are not		
										
part of the street light lease. If you go into the Villas at			
								Cabana Court they have a pool and light		
fixtures that look similar to light poles but those are not ours. They are owned by the Condo		
Association. So those lights need to be repaired by that association.			
Mr.	Greenstein: In your spare time,				
							could we come up with a map?		
Mr.	Scheerer: I	would be more than happy to do that.			

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Eagles.

Mr.

Mr.

Mr.

We

Mr.

Dryburgh: Does the CDD own and manage all seven pools here? Harding: No. Scheerer: No, we have Homestead, Terrace Point, Heritage A and B, and Seven don't do any of the condos, they are all private. Harding: That is all spilled out in the entity document.

ii.

Approval

of

the Check Register

Mr. Flint:  You have the check register for the month of January for the General Fund,		
Renewal  and  Replacement  Maintenance  Fund,  and	Payroll  totaling	in  the  amount  of		
				
$1,461,007.79.  If there are any questions we can discuss it. A lot of that is transfer to the Debt		
Service Fund.				

On MOTION by all in favor, the was approved.

Mr. Greenstein,

Check Register

seconded by Mr. in the amount of

Harding, with $1,461,007.79

iii.

Balance Sheet and Income Statement

Mr.	Greenstein:  The only	
	question I had, and hopefully this is a	
emergency phones. What's the billing cycle for emergency phones?	
Mr.	Scheerer: We bill them annually.	
Mr. Greenstein: That's what I thought when I looked at the prices,	

five second answer, the

thank you.

iv.

Status

of

Direct Bill Assessment

Mr. questions, Mr.

Flint: the financial statements through we can discuss it. Flint: I think the direct bills are up to

December 31st are in

date through February

the agenda. If you have

1st. We will follow up

on

that. Mr.

Greenstein:

I'm

assuming February is in process.

EIGHTH ORDER OF BUSINESS	Other Business	
Mr.	Harding: Let's make the Heritage	
		Crossing issue an Action Item. The other thing,	
what do we pay for the		
	landscaping on the center of 532, the median? Maybe down the road it	

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February 9,

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would be	beneficial for us, as a CDD, to only pay for a portion of that. Maybe the portion in		
			
front of the resort	versus the entire center median especially		where all the new apartments are		

being built.	I'm not sure why Reunion CDD should be	paying for that entire thing. Maybe we		
																	
could get some																				
			participation from the other communities. It	would be nice to understand what		
																				
that cost is. Maybe there is some money we could save there. We talked about adding a sign		
coming up 532	where you turn in. Some sort of	sign indicating Reunion.			
							
Mr.	Dryburgh:	Something to reduce the chance that	someone will go up to the wrong		

entrance and the gate is	locked. Then they wait until they can budge their way in.		
									
Mr.	Harding: Exactly.															
Mr.	Greenstein:	If the sign goes on CDD property then it is a CDD issue. It is almost		
				
more of a Master	Association issue. Is it a State road or a County road?			
							
Mr.	Flint: County road.															
Mr.	d'Adesky: You probably need a right of way permit from the County.		
Mr.	Goldstein:	At	the  Neighborhood  Watch  the  other night  a  lot	of this  came  up.		
						
Everybody		is really  upset	about the  Excitement, Lake		Wilson Road gate.	It's now causing		

almost accidents.	I almost got in a fight last week and I had to call security. A guy was in front		
of me and security came and	almost handcuffed the guy	because he was so belligerent. It's got		

to be a real issue. The	owners feel like one of the biggest	problems is they want a manned gate		

in there and what the cost will be. I talked to Alan and the HOA is willing to consider increasing		
our																							
assessments to cover the cost of	manning that gate. We all talk about how ·expensive it is		
												
going to be and it	can't	be done. But it can be	done.	Question is, what would it cost and what		
															
would  it take  to  get  it	done?  We  ought to at least	research that  so  that we  can give  the		

homeowners something so they know it either									all or this is what it would cost.		
											cannot be done at			
Mr.	Flint: Labor costs are pretty easy	to	calculate.	It's	$16 per hour times 24 hours per		
day times 365 days a year.	You're going to need to charge your	Engineer with looking to see if		

physically a guardhouse can be constructed there. That's the main issues. The County is going		
to require you to have a bathroom in the guardhouse and electricity.			
Mr. Goldstein: I think we should at least												
											explore it if it's not going to cost us a fortune to		
do. We should at least be able to go back to the homeowners and say this can be done and this is		
what it is going to cost us. They talk like they	would not mind paying for-it.			
														
Mr. Flint:	Without doing an engineering analysis we came to the conclusion that it was		
					
not feasible.	However,	we are not engineers. If you want an official opinion we can do that.		

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Mr.	Boyd: We can do that fairly quickly. It's just a matter of getting my CAD guys to		
draw the gatehouse. There are			you		
		affordable ways to run sewer to that. We can look at that if			
would like us to.					
Mr.	Harding: Again, we have a number	of property owners	very concerned. We told them		

it may cost them and they want to know how much because they may be able to pay.	but		
Mr.	Goldstein: The other thing is we are saying it is going to cost so much to man it,			
							
right now we are paying for guys to sit in their cars. So we're already paying for it.			
Mr. Greenstein: There are security cameras where they can monitor the activity at the		
"CVS gate" at the main guardhouse, but it is					
		standalone. We've got people on both sides of the		
aisle. I got emails from people saying that between a				
			combination of things that the Master has		
done and other	measures that they're okay. We do need to surface it and revisit what we looked		
				
at in the past.  We can come up with some	numbers and  throw it out because we  will	be		
						
responsible  for  dealing  with  the  facility.  The  ongoing  maintenance  will  be  the  Master		
Association's cost.					
Mr.	Flint: I'll add it to the action items list.				

NINTH ORDER OF BUSINESS

Supervisor's Request

Mr.	Goldstein:	Right now,	signage on that gate is terrible. They could put a big sign up,		
					
even					
possibly one that could be lit, that says this is a resident only entrance with directions they		
can see before they get to the box that doesn't work. Why we have a speaker and touch-tone		
box that doesn't work so the people sit there for 5 minutes.		
Mr. Scheerer:	I believe the Master Association installed that box.  They use to call the		
guard and they would let them in.	I would take it down but it's not ours.		
Mr.	Goldstein:	It  needs  to	be  covered  or  something  to  move  people  through  there		

quicker.

Mr.

Greenstein: We will revisit that and get the costs for a facility.

TENTH ORDER OF BUSINESS

Next Meeting Date

Mr. would like Mr.

Greenstein: If possible, I would like to move it from March 9th to March d' Adesky: We will have to re-notice

to move the March meeting forward one week. I 16th. the meeting but we can get that done.

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February 9,

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ELEVENTH ORDER OF BUSINESS	Adjournment	
There being no further business,		
On		
MOTION by Mr. Harding, seconded by Mr. Greenstein, with	
all in favor, the meeting was adjourned at 2:58 p.m.	

Secretary/Assistant Secretary

Chairman/Vice
·--,,

Chairman